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How to Avoid Lengthy Interruptions at Work

How to Avoid Lengthy Interruptions at Work
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It’s amazing how so many people do so little work. I know that I personally can waste time with the best of them, losing hours to meaningless email, workplace chatter and random meetings that accomplish next to nothing. As I’m rarely wasting time by myself, perhaps you or others can relate?

One of the most frustrating things about trying to be productive at work is the occasional “pop-bye” colleague who drops in and stays beyond a reasonable amount of time. What can you do to keep them moving along? Here are some suggestions:

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Reposition Your Desk: If your desk faces the doorway or a hallway, you might consider moving it towards a wall or so that you don’t seem as accessible to the sporadic drop-in. Sure, it’s less friendly but depending on your job, it might do the trick.

Buy a Large Clock: Placing a clock in a key location in your office is helpful as it allows you to look at it occasionally and then comment on it. “It’s getting late, I better get back to work,” or “Wow- 4:15 already,” are helpful lines that give your visitor a clue that you are actually trying to get work done.

Look at Your Watch: Sure, it’s rude and borderline obsessive-compulsive but it works. A quick glance to the watch will tell your friend that time is money and something not to be wasted. Your watch doesn’t even have to be working- your visitor doesn’t know but will quickly take the hint.

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Stand and Don’t Sit Down: When someone arrives for a pop-bye, stand and greet her but don’t sit down. Standing tells your visitor that you have things to do so let’s get on with it.

Use Savvy Lines Like “I’ll Walk You Out”: I’ve used this many times and it works wonders. You can also the visitor if they know the way to the front of the building or you can inquire about the location of their parking. You’re not being dishonest, only strategic with your time. Some folks can talk forever so the smart worker knows when it’s time to hit the evacuate button.

Head Out the Door to a Real Appointment: As you are a savvy knowledge worker, use your own schedule to your advantage and start heading out the door to your own meeting which is scheduled. A polite “excuse me, I have a meeting to attend,” is all you need to say.

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Head Out the Door to an Appointment With Yourself: If you don’t have a meeting with someone else, you can always schedule an on-the-spot meeting with yourself. Who says you can’t work in another location or even off-site? Know when to pick up some work and then move to another spot. You’ll decrease the time of the pop-in and probably get more work done in the new location.

Be Honest: Last but never least, honesty can be a potent conversation killer. Remember, you’re not being rude, only focused. If you just don’t have the time to chat, tell the other person or schedule a follow up at a time that works for you.

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Mike St. Pierre is the host of The Daily Saint, a productivity blog.

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Last Updated on January 2, 2019

7 Steps For Making a New Year’s Resolution and Keeping It

7 Steps For Making a New Year’s Resolution and Keeping It

Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

1. Just pick one thing

If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

2. Plan ahead

To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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3. Anticipate problems

There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

4. Pick a start date

You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

5. Go for it

On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

Your commitment card will say something like:

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  • I enjoy a clean, smoke-free life.
  • I stay calm and in control even under times of stress.
  • I’m committed to learning how to run my own business.
  • I meditate daily.

6. Accept failure

If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

Perseverance is the key to success. Try again, keep trying and you will succeed.

7. Plan rewards

Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new?

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