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How to Avoid Lengthy Interruptions at Work

How to Avoid Lengthy Interruptions at Work
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It’s amazing how so many people do so little work. I know that I personally can waste time with the best of them, losing hours to meaningless email, workplace chatter and random meetings that accomplish next to nothing. As I’m rarely wasting time by myself, perhaps you or others can relate?

One of the most frustrating things about trying to be productive at work is the occasional “pop-bye” colleague who drops in and stays beyond a reasonable amount of time. What can you do to keep them moving along? Here are some suggestions:

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Reposition Your Desk: If your desk faces the doorway or a hallway, you might consider moving it towards a wall or so that you don’t seem as accessible to the sporadic drop-in. Sure, it’s less friendly but depending on your job, it might do the trick.

Buy a Large Clock: Placing a clock in a key location in your office is helpful as it allows you to look at it occasionally and then comment on it. “It’s getting late, I better get back to work,” or “Wow- 4:15 already,” are helpful lines that give your visitor a clue that you are actually trying to get work done.

Look at Your Watch: Sure, it’s rude and borderline obsessive-compulsive but it works. A quick glance to the watch will tell your friend that time is money and something not to be wasted. Your watch doesn’t even have to be working- your visitor doesn’t know but will quickly take the hint.

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Stand and Don’t Sit Down: When someone arrives for a pop-bye, stand and greet her but don’t sit down. Standing tells your visitor that you have things to do so let’s get on with it.

Use Savvy Lines Like “I’ll Walk You Out”: I’ve used this many times and it works wonders. You can also the visitor if they know the way to the front of the building or you can inquire about the location of their parking. You’re not being dishonest, only strategic with your time. Some folks can talk forever so the smart worker knows when it’s time to hit the evacuate button.

Head Out the Door to a Real Appointment: As you are a savvy knowledge worker, use your own schedule to your advantage and start heading out the door to your own meeting which is scheduled. A polite “excuse me, I have a meeting to attend,” is all you need to say.

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Head Out the Door to an Appointment With Yourself: If you don’t have a meeting with someone else, you can always schedule an on-the-spot meeting with yourself. Who says you can’t work in another location or even off-site? Know when to pick up some work and then move to another spot. You’ll decrease the time of the pop-in and probably get more work done in the new location.

Be Honest: Last but never least, honesty can be a potent conversation killer. Remember, you’re not being rude, only focused. If you just don’t have the time to chat, tell the other person or schedule a follow up at a time that works for you.

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Mike St. Pierre is the host of The Daily Saint, a productivity blog.

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Last Updated on May 12, 2020

8 Steps to Continuous Self Motivation Even During the Difficult Times

8 Steps to Continuous Self Motivation Even During the Difficult Times

Many of us find ourselves in motivational slumps that we have to work to get out of. Sometimes it’s like a continuous cycle where we are motivated for a period of time, fall out and then have to build things back up again.

There is nothing more powerful for self-motivation than the right attitude. You can’t choose or control your circumstance, but you can choose your attitude towards your circumstances.

How I see this working is while you’re developing these mental steps, and utilizing them regularly, self-motivation will come naturally when you need it.

The key, for me, is hitting the final step to Share With Others. It can be somewhat addictive and self-motivating when you help others who are having trouble.

A good way to have self motivation continuously is to implement something like these 8 steps from Ian McKenzie.[1] I enjoyed Ian’s article but thought it could use some definition when it comes to trying to build a continuous drive of motivation. Here is a new list on how to self motivate:

1. Start Simple

Keep motivators around your work area – things that give you that initial spark to get going.

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These motivators will be the Triggers that remind you to get going.

2. Keep Good Company

Make more regular encounters with positive and motivated people. This could be as simple as IM chats with peers or a quick discussion with a friend who likes sharing ideas.

Positive and motivated people are very different from the negative ones. They will help you grow and see opportunities during tough times.

Here’re more reasons why you should avoid negative people: 10 Reasons Why You Should Avoid Negative People

3. Keep Learning

Read and try to take in everything you can. The more you learn, the more confident you become in starting projects.

You can train yourself to crave lifelong learning with these tips: How to Develop a Lifelong Learning Habit

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4. See the Good in Bad

When encountering obstacles or challenging goals, you want to be in the habit of finding what works to get over them.

Here are 10 tips to make positive thinking easy.

5. Stop Thinking

Just do. If you find motivation for a particular project lacking, try getting started on something else. Something trivial even, then you’ll develop the momentum to begin the more important stuff.

When you’re thinking and worrying about it too much, you’re just wasting time. These tried worry busting techniques can help you.

6. Know Yourself

Keep notes on when your motivation sucks and when you feel like a superstar. There will be a pattern that, once you are aware of, you can work around and develop.

Read for yourself how the magic of marking down your mood works.

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7. Track Your Progress

Keep a tally or a progress bar for ongoing projects. When you see something growing, you will always want to nurture it.

Take a look at these 4 simple ways to track your progress so you have motivation to achieve your goals.

8. Help Others

Share your ideas and help friends get motivated. Seeing others do well will motivate you to do the same. Write about your success and get feedback from readers.

Helping others actually helps yourself, here’s why.

What I would hope happens here is you will gradually develop certain skills that become motivational habits.

Once you get to the stage where you are regularly helping others keep motivated – be it with a blog or talking with peers – you’ll find the cycle continuing where each facet of staying motivated is refined and developed.

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Too Many Steps?

If you could only take one step? Just do it!

Once you get started on something, you’ll almost always just get into it and keep going. There will be times when you have to do things you really don’t want to: that’s where the other steps and tips from other writers come in handy.

However, the most important thing, that I think is worth repeating, is to just get started.

Get that momentum going and then when you need to, take Ian’s Step 7 and Take A Break. No one wants to work all the time!

More Tips for Boosting Motivation

Featured photo credit: Japheth Mast via unsplash.com

Reference

[1] Ian McKenzie: 8 mental steps to self-motivation

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