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How Not to Impose Productivity Systems On Others

How Not to Impose Productivity Systems On Others
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    My baby sister visited me this weekend and brought along a stack of homework that I thought was unbelievable: she’s a junior in high school and her task list had something for every class — and projects in most of them. She keeps track of it in a planner that has such small spaces for recording appointments or tasks that I thought my eyes would fall out of my head from squinting so hard.

    So I did what any good big sister interested in productivity would do: I offered to set her up with something a little easier to use. Nothing fancy, of course: I was thinking of introducing her to Remember the Milk. I like RTM for a lot of reasons, although I know a lot of other people have their preferences — the fact that I can use plugins to integrate RTM with both Google Calendar and GMail do a lot for my productivity.

    My sister’s response? An immediate no. She relies on paper, not some fancy online gizmo. She proceeded to explain that she only goes online every couple of days, mostly to check her Hotmail email account. It was like an arrow straight into my Web 2.0-loving heart. Somehow, I survived and suggested that maybe a new planner — a bigger one — might be in order. I even offered a trip to the bookstore. I was again shot down, with a whole list of counter-arguments: she’d have to transfer everything over, she’s used to this particular planner and this planner was free, whereas a new one would cost money.

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    I don’t consider myself some sort of productivity evangelizer; I just think that her system could be improved upon, if only to protect her eyesight. It’s her schoolwork: she’s more than welcome to organize it however she wishes. I managed to keep my advice down to a short suggested reading list and making her promise to consider this whole newfangled internet thing.

    I did start thinking, though, about other situations where a person can be forced to adopt a productivity system that just flat out doesn’t work for her, and how to maybe work around it. It’s happened to me before, and I certainly didn’t like it. One of my past employers required us cubicle-dwellers to use a custom system based on Excel spreadsheets accessible across the network to track not only our ongoing tasks but our time cards, accomplishments and a host of other information. I was the employee who constantly forgot to update the spreadsheets and had to be reminded where to check for a given piece of information on a regular basis. It wasn’t a case of my not having the necessary data — I had everything my manager wanted at any given time — but I didn’t translate it into the company’s system very well. We finally managed to slip into an arrangement where I used my own methods to track my work and then filled out my spreadsheets once a week or so.

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    I’ve heard plenty of horror stories about calendars, task lists and other imposed time tracking and productivity systems (a surprising number of them include required use of Outlook, often in ways it wasn’t intended to be used). Most seem to boil down to the fact that a worker views the ‘productivity’ system as creating hours more work than he otherwise might face. A bad time-tracking system can quickly become as much of an aggravation as a payroll screw up.

    I’ve heard plenty of work-arounds, as well: there was the guy who wrote himself a little piece of software to translate between his employer’s task management system and his own, the girl who just refused to play along at a system that didn’t work for her and the guy who convinced his manager to change the whole company to suit his needs. There were varying degrees of success — the girl who wouldn’t knuckle under to her task manager wound up in a new workplace very quickly.

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    It seems like the best most of us can do with an imposed productivity system is to try our best to make it work for us — and often we can’t do much better than pretending to find it useful. My personal experience shows that most people have to find their own way of implementing time management — whether by adapting GTD to their lives or writing their own handbook. It’s a matter of knowing what solution works for your specific situation. Nobody else will face the exact same time management issues that you do, making your personal touch a necessity when implementing some sort of productivity system.

    For companies or organizations looking to create some sort of time management system, however, there is still hope. Bringing the people who will be using the system in on its planning can avoid a whole list of common problems: micromanagement interfering with work, requirements for recording minutia into the system taking up time that could be better spent on projects or poorly integrated systems that require time to shift between. Whether you’re tracking productivity, or just trying to make it easier for employees to get their work done, the employees will be the only people able to tell you if your system will help or hurt them.

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    And my sister? I managed to convince her to try out GMail since we both agreed that her 2cute4words Hotmail address might not impress college admissions offices.

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    Last Updated on September 17, 2018

    Why Do I Have Bad Luck? 2 Simple Things to Change Your Destiny

    Why Do I Have Bad Luck? 2 Simple Things to Change Your Destiny

    Are you one of those people who are always suffering setbacks? Does little ever seem to go right for you? Do you sometimes feel that the universe is out to get you? Do you wonder:

    Why do I have bad luck?

    Let me let you into a secret:

    Your luck is no worse—and no better—than anyone else’s. It just feels that way. Better still, there are two simple things you can do which will reverse your feelings of being unlucky.

    1. Stop believing that what happens in your life is down to the vagaries of luck, destiny, supernatural forces, malevolent other people, or anything else outside your self.

    Psychologists call this “external locus of control.” It’s a kind of fatalism, where people believe that they can do little or nothing personally to change their lives.

    Because of this, they either merely hope for the best, focus on trying to change their luck by various kinds of superstition, or submit passively to whatever comes—while complaining that it doesn’t match their hopes.

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    Most successful people take the opposite view. They have “internal locus of control.” They believe that what happens in their life is nearly all down to them; and that even when chance events occur, what is important is not the event itself, but how you respond to it.

    This makes them pro-active, engaged, ready to try new things, and keen to find the means to change whatever in their lives they don’t like.

    They aren’t fatalistic and they don’t blame bad luck for what isn’t right in their world. They look for a way to make things better.

    Are they luckier than the others? Of course not.

    Luck is random—that’s what chance means—so they are just as likely to suffer setbacks as anyone else.

    What’s different is their response. When things go wrong, they quickly look for ways to put them right. They don’t whine, pity themselves, or complain about “bad luck.” They try to learn from what happened to avoid or correct it next time and get on with living their life as best they can.

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    No one is habitually luckier or unluckier than anyone else. It may seem so, over the short term (Random events often come in groups, just as random numbers often lie close together for several instances—which is why gamblers tend to see patterns where none exist).

    When you take a longer perspective, random chance is just . . . random. Yet those who feel that they are less lucky, typically pay far more attention to short-term instances of bad luck, convincing themselves of the correctness of their belief.

    Your locus of control isn’t genetic. You learned it somehow. If it isn’t working for you, change it.

    2. Remember that whatever you pay attention to grows in your mind.

    If you focus on what’s going wrong in your life—especially if you see it as “bad luck” you can do nothing about—it will seem blacker and more malevolent.

    In a short time, you’ll become so convinced that everything is against you that you’ll notice more and more instances where this appears to be true. As a result, you will almost certainly stop trying, convinced that nothing you can do will improve your prospects.

    Fatalism feeds on itself until people become passive “victims” of life’s blows. The “losers” in life are those who are convinced they will fail before they start anything; sure that their “bad luck” will ruin any prospects of success.

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    They rarely notice that the true reasons for their failure are ignorance, laziness, lack of skill, lack of forethought, or just plain foolishness—all of which they could do something to correct, if only they would stop blaming other people or “bad luck” for their personal deficiencies.

    Your attention is under your control. Send it where you want it to go. Starve the negative thoughts until they die.

    To improve your fortune, first decide that what happens is nearly always down to you; then try focusing on what works and what turns out well, not the bad stuff.

    Your “fate” really does depend on the choices that you make. When random events happen, as they always will, do you choose to try to turn them to your advantage or just complain about them?

    Thomas Jefferson is said to have used these words:

    “I’m a great believer in luck and I find the harder I work, the more I have of it.”

    Ralph Waldo Emerson said:

    “Shallow men believe in luck. Strong men believe in cause and effect.”

    Your luck, in the end, is pretty much what you choose it to be.

    Featured photo credit: LoboStudio Hamburg via unsplash.com

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