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Holding It All Together On the Go

Holding It All Together On the Go
Holding It All Together On the Go

    This week marks the beginning of the Fall semester for me, and as usual, I have a crazy schedule. I thought I might share some of the things I do to manage the frenzy that the life of an adjunct can be, in the hopes that it might give you some ideas about how to deal with the craziness of your own schedule.

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    First, some background. I’m an adjunct professor, which means I teach essentially as a temp, renewing my contract each semester depending on the needs of the departments I work for. At the moment, I’m teaching five sections of two courses at two different schools, a university and a community college (the worst was a couple semesters ago when I taught at four different campuses, one almost 40 miles from where I live). I have three offices, one at home and one at each college. Over the course of the week, I use computers in six different locations: at home, at one of my two offices (which I share, by the way, with other adjuncts), and in each of three classrooms. In addition, I write, both here at lifehack.org and elsewhere, and for both mainstream and academic audiences.

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    All this moving around means that I have to work pretty hard to make sure I have what I need with me at any given moment, and that I can work wherever I happen to be — with or without a computer. Here are some of the things I do to manage all that:

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    1. Centralize everything. The most important thing for me is that there be a single place where I know I can find everything I need. Since I don’t have an office of my own at either school, and since some of my work is unrelated to my teaching, it makes sense that this place would be my home office. Essentially I’ve transformed my office computer into a server, allowing me to access whatever I need from wherever I happen to be. For this purpose, I use LogMeIn Free, a free service that allows me to access my computer through their website. A client runs on my PC, and when I log in and maximize the screen it’s almost as if I were sitting in front of my home PC.

      The upshot is, I can create files or work on already-existing files wherever I happen to be and they’re saved on my hard drive at home. In fact, I can even leave a file I’m working on open, and it will be sitting there ready to be worked on more when I get home or when I log in from another computer. I can also read my email, access my grade books (kept in Excel), read RSS feeds, print stuff out on my home printer (ready and waiting to be read when I get home), download files, and so on.

    2. Carry a notebook everywhere I go. I mentioned this before in my tips for students but it bears repeating: my Moleskine is never out of reach. For example, I had the idea for this post this afternoon between classes, and am now writing it from the outline I jotted down then. Since ideas are the lifeblood of my many roles (teacher, researcher, writer) I have to be able to capture them at a moment’s notice or risk losing them forever.
    3. Follow a morning routine. My workday starts at a different time almost every day. My partner, though, has to be at work at 8 am every morning. So I follow her routine, for two reasons: a) if I wake up at a different time every day, I’ll quickly go insane, and b) keeping on the same schedule means we get as much time together as our busy schedule allows. On days that my classes start later, I can get work done in the morning before I leave.
    4. Schedule everything. As much as possible, I try to put every significant block of time on my calendar: classes, obviously, but also writing, shopping, events, family time, house cleaning, even goofing off. Because I never know where I’ll be when I have to check my calendar, I keep my schedule on my Treo, synced with Outlook at home; I’d love to use Google Calendar or 30 Boxes, as Outlook is a little too much for what I need, but until they offer excellent Palm synchronization, I can’t consider them.
    5. Always have work with me. I never know where I’ll have downtime, and whether I’ll have access to a PC, so I always have some material to review, some grading to do, or a book to read in case an opportunity to work arises. Since I also have my Moleskine, and all my todos and notes are in there, I can also do a mini-review if I don’t have enough to fill whatever free time I have.
    6. Organize the night before. Here’s something about me: I’m an idiot in the morning. Just a big grunting blob of brainless meat. I obviously can’t trust my morning self to be on the ball, so my evening self has to take care of everything. I lay out my clothes, set up my bag, gather up whatever work I’ll want to work on the next day, put all my “pocket stuff” (keys, chapstick, wallet, etc.) next to where my Treo is charging, and so on. I do whatever I can to make the following morning totally automated; if I could get one of those Wallace and Gromit dressing machines where robot arms dress me and brush my teeth, I would.

    For all this, I admit to getting petty worn out as the week wears on. I definitely learn to cherish the rare quiet moment when I can sit and stare and not worry about anything; it passes all too quickly. My system, such as it is, is far from perfect; I’d love to hear other people’s advice on how to hold it all together when you’re constantly on the move.

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    Last Updated on March 31, 2020

    Is Procrastination Bad? The Truth About Procrastination Revealed

    Is Procrastination Bad? The Truth About Procrastination Revealed

    Procrastination is very literally the opposite of productivity. To produce something is to pull it forward, while to procrastinate is to push it forward — to tomorrow, to next week, or ultimately to never.

    Procrastination fills us with shame — we curse ourselves for our laziness, our inability to focus on the task at hand, our tendency to be easily led into easier and more immediate gratifications. And with good reason: for the most part, time spent procrastinating is time spent not doing things that are, in some way or other, important to us.

    There is a positive side to procrastination, but it’s important not to confuse procrastination at its best with everyday garden-variety procrastination.

    Sometimes — sometimes! — procrastination gives us the time we need to sort through a thorny issue or to generate ideas. In those rare instances, we should embrace procrastination — even as we push it away the rest of the time.

    Why We Procrastinate After All?

    We procrastinate for a number of reasons, some better than others. One reason we procrastinate is that, while we know what we want to do, we need time to let the ideas “ferment” before we are ready to sit down and put them into action.

    Some might call this “creative faffing”; I call it, following copywriter Ray Del Savio’s lead, “concepting”.[1]

    Whatever you choose to call it, it’s the time spent dreaming up what you want to say or do, weighing ideas in your mind, following false leads and tearing off on mental wild goose chases, and generally thinking things through.

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    To the outside observer, concepting looks like… well, like nothing much at all. Maybe you’re leaning back in your chair, feet up, staring at the wall or ceiling, or laying in bed apparently dozing, or looking out over the skyline or feeding pigeons in the park or fiddling with the Japanese vinyl toys that stand watch over your desk.

    If ideas are the lifeblood of your work, you have to make time for concepting, and you have to overcome the sensation— often overpowering in our work-obsessed culture — that faffing, however creative, is not work.

    Is Procrastination Bad?

    Yes it is.

    Don’t fool yourself into thinking that you’re “concepting” when in fact you’re just not sure what you’re supposed to be doing.

    Spending an hour staring at the wall while thinking up the perfect tagline for a marketing campaign is creative faffing; staring at the wall for an hour because you don’t know how to come up with a tagline, or don’t know the product you’re marketing well enough to come up with one, is just wasting time.

    Lack of definition is perhaps the biggest friend of your procrastination demons. When we’re not sure what to do — whether because we haven’t planned thoroughly enough, we haven’t specified the scope of what we hope to accomplish in the immediate present, or we lack important information, skills, or resources to get the job done.

    It’s easy to get distracted or to trick ourselves into spinning our wheels doing nothing. It takes our mind off the uncomfortable sensation of failing to make progress on something important.

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    The answer to this is in planning and scheduling. Rather than giving yourself an unspecified length of time to perform an unspecified task (“Let’s see, I guess I’ll work on that spreadsheet for a while”) give yourself a limited amount of time to work on a clearly defined task (“Now I’ll enter the figures from last months sales report into the spreadsheet for an hour”).

    Giving yourself a deadline, even an artificial one, helps build a sense of urgency and also offers the promise of time to “screw around” later, once more important things are done.

    For larger projects, planning plays a huge role in whether or not you’ll spend too much time procrastinating to reach the end reasonably quickly.

    A good plan not only lists the steps you have to take to reach the end, but takes into account the resources, knowledge and inputs from other people you’re going to need to perform those steps.

    Instead of futzing around doing nothing because you don’t have last month’s sales report, getting the report should be a step in the project.

    Otherwise, you’ll spend time cooling your heels, justifying your lack of action as necessary: you aren’t wasting time because you want to, but because you have to.

    How Bad Procrastination Can Be

    Our mind can often trick us into procrastinating, often to the point that we don’t realize we’re procrastinating at all.

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    After all, we have lots and lots of things to do; if we’re working on something, aren’t we being productive – even if the one big thing we need to work on doesn’t get done?

    One way this plays out is that we scan our to-do list, skipping over the big challenging projects in favor of the short, easy projects. At the end of the day, we feel very productive: we’ve crossed twelve things off our list!

    That big project we didn’t work on gets put onto the next day’s list, and when the same thing happens, it gets moved forward again. And again.

    Big tasks often present us with the problem above – we aren’t sure what to do exactly, so we look for other ways to occupy ourselves.

    In many cases too, big tasks aren’t really tasks at all; they’re aggregates of many smaller tasks. If something’s sitting on your list for a long time, each day getting skipped over in favor of more immediately doable tasks, it’s probably not very well thought out.

    You’re actively resisting it because you don’t really know what it is. Try to break it down into a set of small tasks, something more like the tasks you are doing in place of the one big task you aren’t doing.

    More consequences of procrastination can be found in this article: 8 Dreadful Effects of Procrastination That Can Destroy Your Life

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    Procrastination, a Technical Failure

    Procrastination is, more often than not, a sign of a technical failure, not a moral failure.

    It’s not because we’re bad people that we procrastinate. Most times, procrastination serves as a symptom of something more fundamentally wrong with the tasks we’ve set ourselves.

    It’s important to keep an eye on our procrastinating tendencies, to ask ourselves whenever we notice ourselves pushing things forward what it is about the task we’ve set ourselves that simply isn’t working for us.

    Learn more about how to fix your procrastination problem here: What Is Procrastination and How to Stop It (The Complete Guide)

    Featured photo credit: chuttersnap via unsplash.com

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