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GTD’ing the Economy

GTD’ing the Economy

GTD'ing the Economy

    Mark Twain said, “Those of you inclined to worry have the widest selection in history.”

    We live in troubling  times, and it is a sign of Twain’s genius that his statement is as true today as it was a century ago – if not more so. There’s a lot of stuff for the chronic worrier to obsess about: global warming, economic chaos, an ever-widening gap between the very, very rich and everyone else, terrorism, unstable nuclear powers, layoffs across the spectrum of industries, decaying educational standards, and on and on.

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    At times, it’s easy to feel like no matter how neatly you draw up and categorize your to-do lists and your  project files, you are at the mercy of massive forces beyond your control – and that the wolves, so to speak, might be howling at your door at any moment.

    What can keeping your @phone and your @errands lists clearly defined do about that?

    Turns out, quite a bit. What I’m discovering as I press at the bounds of GTD and other productivity ideas in my “Toward a New Vision of Productivity” series (which I’m taking a break from this week in order to refocus – the planned end is out of whack with where the beginning ended up going) is that there’s a quieter aspect of GTD that’s somewhat hidden by the emphasis on action and productivity.

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    What’s got your attention right now?

    The takeaway from GTD for most people is the driving power of the question “What’s the next action?”. Since most people read Getting Things Done hoping for advice in dealing with an overwhelming workload that needs to get handled on a day-to-day basis, this makes sense. People have things to do, and next actions are where the system meets the doing.

    But David Allen doesn’t call GTD a task management system, or a time management system, or an action management system. He calls it a mind management system or, more frequently, an attention management system.

    The whole process of GTD is rooted not in next actions but in attention. Long before you get down to sorting out next actions, Allen has you asking “What’s got my attention right now? What’s on my mind?”

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    I think we just sort of figure that this should mean the projects we’re working on, the tasks that are languishing for lack of time, the dreams we haven’t managed to turn into meaningful action, and so on. What Allen calls “open loops”, all the unfinished stuff that hangs on us like a weight.

    But as we all know, that stuff isn’t always what’s got our attention. In fact, at times, they may be the least likely things to be taking up “cycles” of our “psychic RAM”.

    Fiddling around with day-to-day tasks while worrying about the state of the world isn’t all that productive. For one thing, it’s hard to find satisfaction in compiling sales figures from the Western sales regions for the 2nd quarter of the current fiscal year when the  rumor mill suggests that you and 10,000 of your closest colleagues may be out of a job by the end of the 3rd quarter. At a broader level, retreating into our daily next actions is a recipe for disengagement from the world; a system that only encompasses a part of what really has your attention is a system where you’re only giving productive attention to a small portion of your life – while  the rest languishes.

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    Is this item actionable?

    After emptying our minds of everything that’s taking up mental energy, Allen suggests we ask of each, “Is this item actionable?” This step is often glossed over in the rush to defining next actions – after all, we already know we’ve got stuff to do, right? If we didn’t have a bunch of stuff we needed to take action on, we wouldn’t bother with GTD at all.

    But it’s a powerful question, as much for the things that are not actionable as for those that are. For Allen, conscious decision-making about what, if anything, to do about everything that captures our attention at any given moment is the key to GTD – and beyond that, to happy, productive living. When we’re honest with ourselves and admit that high gas prices, collapsing financial institutions, the security of our retirement funds, the threat of terrorist attack, or whatever other things way outside our sphere of control are taking up a lot of mental real estate, it is important to ask ourselves if there is really anything we could be doing about it.

    Consciously determining that the state of the economy or anything else is not an actionable concern can go a long way towards easing some of the stress and anxiety of living in “interesting” times. It means we give ourselves permission not to worry, which unlocks the power of conscious non-action – recognizing that no action is possible releases us from the frustrated pressure to do something .

    Being honest about what really is occupying our attention has another benefit beyond the power of non-action. It may well be that when we face these nervous-making realities head-on, there actually is some action we could be taking, that the economy is, in some way large or small, actionable. It may be what’s really needed to push us to re-engage with a world that we’re used to experiencing more through the fear factory behind the glass screens of our TV sets than face-to-face.

    With that in mind, next time you do a review – or, if you’re getting started, when you sit down to do your initial mind sweep – muster up the courage to face the biggest problems on your mind. While you might not be able to fix the world’s ills with a task list and 43 folders, you might find that admitting that frees you up to be more productive in the things you can change. And who knows? I mean, at some level, don’t you kind of think that President Obama is just a guy with a tickler file and a project list?

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    Last Updated on March 13, 2019

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    Have you gotten into a rut before? Or are you in a rut right now?

    You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

    Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

    1. Work on the small tasks.

    When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

    Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

    2. Take a break from your work desk.

    Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

    Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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    3. Upgrade yourself

    Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

    The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

    4. Talk to a friend.

    Talk to someone and get your mind off work for a while.

    Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

    5. Forget about trying to be perfect.

    If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

    Just start small. Do what you can, at your own pace. Let yourself make mistakes.

    Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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    6. Paint a vision to work towards.

    If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

    Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

    Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

    7. Read a book (or blog).

    The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

    Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

    Check out the best selling books; those are generally packed with great wisdom.

    8. Have a quick nap.

    If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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    9. Remember why you are doing this.

    Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

    What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

    10. Find some competition.

    Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

    Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

    11. Go exercise.

    Since you are not making headway at work, might as well spend the time shaping yourself up.

    Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

    As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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    Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

    12. Take a good break.

    Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

    Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

    Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

    Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

    More Resources About Getting out of a Rut

    Featured photo credit: Joshua Earle via unsplash.com

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