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GTD + Your Emotional Life

GTD + Your Emotional Life

It’s a theory of mine that the way you manage your emotions is critical to managing the rest of your life. If you are confused and/or distracted by something emotional – ie. not tangible and in your head – it will negatively affect your work and the people around you.

So why not apply GTD methods of organization to your feelings and everything icky? It may sound stupid to some of you, but I know people who would immediately benefit from this kind of thought process.

If we can manage our emotional relationships like we do business relationships, maybe we’d have less trouble. If we could organize all personal stuff like you do your work stuff, could we become emotionally productive?

gtd emotions

    To start off with, we’ll run through the GTD Workflow and how we can apply it to new and surfacing emotions.

    Emotional Workflow

    First things first. You’ve got to get it out of your head. The underlining principle for Getting Things Done is getting it out of your thoughts and into a tangible system. Somewhere that it’s not nagging in the back of your mind.

    The first main difference between your regular GTD Workflow and one for emotions, is that some emotions don’t even get to your inbox – which we’ll discuss in a minute. First of all, we’ll discuss whether or not the emotion should be acted on.

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    Is it actionable?

    This is tricky. Firstly let’s assume it is actionable immediately. Your feelings are hurt in public, so you react. If you don’t, it plagues you the rest of the day. That’s an item that should be actioned immediately. It could be done right away, and so should.

    What if you shouldn’t action it at all? It’s trash. Someone makes a snide remark, but what is the use in getting into it? You’re bigger than that, so you trash the remark. That immediate feeling of hurt, or anger, is dismissed because it serves no purpose.

    Inbox

    Now let’s get into those emotions that aren’t so easily dealt with.

    Although your head is essentially your inbox, we need to get things out of there. The first idea that comes to mind is a journal. Lots of people keep personal journals [not blogs] and jot down the random occurrences of each day. This is very healthy.

    To keep redundancy to a minimum we could maintain a focus in the journal of emotion-specific details. If something really bugged you about someone today, and it made you look at them differently, we can write about that. Just get it out there.

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    Having to write something intangible down gives it meaning and context. Something that seems so important in your head may look absurd after writing it down.

    But say we’re out and we’re not writing in a journal, and something happens. A handy thing would be to have a Hipster PDA or something to write in. Many of us following a GTD process will have something like this, so add another section for emotion-related stuff.

    This serves to get the emotion out of our head and in the open. Now it is something we can physically deal with.

    Reference

    If something comes up that you can’t deal with immediately, we can reference it. This goes back to the journal. Essentially a journal is an emotional reference. What may help, however, is some sort of organization. Instead of writing in the journal chronologically, day by day, we could separate our writing into sections.

    Something simple first: ‘good’ and ‘bad’ sections. Good, it’d be nice to look back on this section to help you out of a bad mood, or a confidence booster. Bad, this section may only exist for you to vent. Over time you’ll begin to notice patterns and petty grievances that you grow out of. If there’s a clear documentation of these things, it’s easier to make changes to decrease the negative in your life.

    We can organize our reference library into all kinds of sections. Family and friends, or social and personal. However, when we start organizing things into people, then I think we’re creating projects.

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    Projects

    People are continuous projects. Your relationship with your mother goes on. Our emotional relationship with her is an ongoing experience and so can’t be referenced, but worked on.

    If we had specific emotional goals to achieve within that relationship, then we can make plans to get things working. Your ToDo list for mum might include birthdays, favors and gifts. You do that anyway, mark dates in your calendar, why not do so in context to a goal in your relationship?

    Like people who don’t need systems to keep themselves organized and productive, you may not see any value in an emotional system. You may even find it crass, and un-human. This is true, it isn’t a very human thing to think of emotions so objectively.

    Prioritize

    The value in prioritizing and organizing your emotions, I think, is important to do, if only in some small manner.

    If you’re always caught up in the small problems and can’t get over certain hardships that shouldn’t hold you back, wouldn’t you want to form a habit of not falling into those traps again?

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    When a system is in place you become used to organizing things into what’s important and of value, and what really isn’t a priority.

    Now, I wouldn’t suggest a definitive process that will lead to emotional bliss. There are so many things that affect our lives that we couldn’t possibly pigeon-hole, or delegate times to deal with.

    However, we’re trying to organize our lives to be more productive in work so we have more time and energy in our lives. If we can do the same for emotions so we’re not continuously caught up in unimportant squabbles or regularly depressed over something we can’t change, then we can live the lives we want.

    Try this:

    • Get it out of your head. Write it down and see it objectively.
    • Organize to prioritize. If it’s important, it’s probably building on something like a relationship. Put that into a project and work on it. Anything less important is probably just worth archiving for reference. If you’re organizing that into more definable areas, all the better to help you out in the future.
    • Think about your emotions. Don’t let anything unnecessary affect the rest of your life negatively.

    Emotions define our lives and our relationships with others. Make them work for you and not against you.

    More by this author

    Craig Childs

    Craig is an editor and web developer who writes about happiness and motivation at Lifehack

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    Last Updated on September 18, 2020

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    Learning how to get in shape and set goals is important if you’re looking to live a healthier lifestyle and get closer to your goal weight. While this does require changes to your daily routine, you’ll find that you are able to look and feel better in only two weeks.

    Over the years, I’ve learned a lot about what it takes to get in shape. Although anyone can cover the basics (eat right and exercise), there are some things that I could only learn through trial and error. Let’s cover some of the most important points for how to get in shape in two weeks.

    1. Exercise Daily

    It is far easier to make exercise a habit if it is a daily one. If you aren’t exercising at all, I recommend starting by exercising a half hour every day. When you only exercise a couple times per week, it is much easier to turn one day off into three days off, a week off, or a month off.

    If you are already used to exercising, switching to three or four times a week to fit your schedule may be preferable, but it is a lot harder to maintain a workout program you don’t do every day.

    Be careful to not repeat the same exercise routine each day. If you do an intense ab workout one day, try switching it up to general cardio the next. You can also squeeze in a day of light walking to break up the intensity.

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    If you’re a morning person, check out these morning exercises that will start your day off right.

    2. Duration Doesn’t Substitute for Intensity

    Once you get into the habit of regular exercise, where do you go if you still aren’t reaching your goals? Most people will solve the problem by exercising for longer periods of time, turning forty-minute workouts into two hour stretches. Not only does this drain your time, but it doesn’t work particularly well.

    One study shows that “exercising for a whole hour instead of a half does not provide any additional loss in either body weight or fat”[1].

    This is great news for both your schedule and your levels of motivation. You’ll likely find it much easier to exercise for 30 minutes a day instead of an hour. In those 30 minutes, do your best to up the intensity to your appropriate edge to get the most out of the time.

    3. Acknowledge Your Limits

    Many people get frustrated when they plateau in their weight loss or muscle gaining goals as they’re learning how to get in shape. Everyone has an equilibrium and genetic set point where their body wants to remain. This doesn’t mean that you can’t achieve your fitness goals, but don’t be too hard on yourself if you are struggling to lose weight or put on muscle.

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    Acknowledging a set point doesn’t mean giving up, but it does mean realizing the obstacles you face.

    Expect to hit a plateau in your own fitness results[2]. When you expect a plateau, you can manage around it so you can continue your progress at a more realistic rate. When expectations meet reality, you can avoid dietary crashes.

    4. Eat Healthy, Not Just Food That Looks Healthy

    Know what you eat. Don’t fuss over minutia like whether you’re getting enough Omega 3’s or tryptophan, but be aware of the big things. Look at the foods you eat regularly and figure out whether they are healthy or not. Don’t get fooled by the deceptively healthy snacks just pretending to be good for you.

    The basic nutritional advice includes:

    • Eat unprocessed foods
    • Eat more veggies
    • Use meat as a side dish, not a main course
    • Eat whole grains, not refined grains[3]

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    Eat whole grains when you want to learn how to get in shape.

      5. Watch Out for Travel

      Don’t let a four-day holiday interfere with your attempts when you’re learning how to get in shape. I don’t mean that you need to follow your diet and exercise plan without any excursion, but when you are in the first few weeks, still forming habits, be careful that a week long break doesn’t terminate your progress.

      This is also true of schedule changes that leave you suddenly busy or make it difficult to exercise. Have a backup plan so you can be consistent, at least for the first month when you are forming habits.

      If travel is on your schedule and can’t be avoided, make an exercise plan before you go[4], and make sure to pack exercise clothes and an exercise mat as motivation to keep you on track.

      6. Start Slow

      Ever start an exercise plan by running ten miles and then puking your guts out? Maybe you aren’t that extreme, but burnout is common early on when learning how to get in shape. You have a lifetime to be healthy, so don’t try to go from couch potato to athletic superstar in a week.

      If you are starting a running regime, for example, run less than you can to start. Starting strength training? Work with less weight than you could theoretically lift. Increasing intensity and pushing yourself can come later when your body becomes comfortable with regular exercise.

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      7. Be Careful When Choosing a Workout Partner

      Should you have a workout partner? That depends. Workout partners can help you stay motivated and make exercising more fun. But they can also stop you from reaching your goals.

      My suggestion would be to have a workout partner, but when you start to plateau (either in physical ability, weight loss/gain, or overall health) and you haven’t reached your goals, consider mixing things up a bit.

      If you plateau, you may need to make changes to continue improving. In this case it’s important to talk to your workout partner about the changes you want to make, and if they don’t seem motivated to continue, offer a thirty day break where you both try different activities.

      I notice that guys working out together tend to match strength after a brief adjustment phase. Even if both are trying to improve, something seems to stall improvement once they reach a certain point. I found that I was able to lift as much as 30-50% more after taking a short break from my regular workout partner.

      Final Thoughts

      Learning how to get in shape in as little as two weeks sounds daunting, but if you’re motivated and have the time and energy to devote to it, it’s certainly possible.

      Find an exercise routine that works for you, eat healthy, drink lots of water, and watch as the transformation begins.

      More Tips on Getting in Shape

      Featured photo credit: Alexander Redl via unsplash.com

      Reference

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