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GTD Refresh, Part 6: Decisiveness

GTD Refresh, Part 6: Decisiveness

Decisiveness

    For the last several months, I’ve been slowly rebuilding a more-or-less by-the-book GTD system. I’ve done elements of GTD for years, but things over the last year have gotten too complicated and my hope is that implementing the whole GTD system as close to Allen’s vision as possible will help me balance two quite different careers with the rest of my life.

    I had intended my next “GTD Refresh” post to be about reaching”Inbox Zero”. Allen advocates keeping an empty email inbox for the same reason he advocates processing your physical inbox down to empty every day – if your inbox isn’t a place where you trust yourself to get the information you need and is instead simply a place to store things that could very well be important, you’ll never be able to relax and trust your entire system. Everything in your inbox represents a potential task or project that you are not doing – and you don’t even know what it is.

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    Well, by that thinking, I’ve got maybe a thousand things I should be working on, because that’s how many emails were in my inbox last week. After a few hours clearing out unread newsletters, there are still nearly 700 emails in my inbox. Clearly, that’s not good.

    Well, I’m working on it, and I’ll report back when the job is done. In the meantime, though, I’ve realized something else important, and it’s that realization I intend to share with you today: the importance of decisiveness.

    Decisiveness is what “Inbox Zero” is really  about, after all. An empty inbox can be an assurance that you don’t have unrecognized work you should be working on, but more than that, it’s a sign that you’ve defined that work and decided what to do about it. Every message that sits in my inbox, then, is a little piece of undefinition.

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    Defining your work is at the core of the GTD method. Whether the work comes in the form of an email, a project on your someday/maybe list, a conversation with a friend, or a random observation when you walk into your house at night, identifying something as a thing to do, and committing yourself to the doing of it is key.

    NOT the Decider :-(

    Decision-making, as it happens, is really hard. Our brains just aren’t well-suited to the task. For example, while we’re quite good at deciding between a clearly good option and a clearly bad status quo, we’re quite bad at deciding between two clearly good options and a clearly bad status quo – often remaining in the bad status quo in order to avoid having to choose.

    Similarly, when confronted with two things that are both clearly good but difficult to compare, and a third thing that is like one of the first two but clearly inferior, we almost always choose the superior thing that’s like the inferior one. Somehow, the inferior thing makes it’s superior look superior not just to the one like it but to the thing unlike it. (Let me clear that up: consider a new Porsche, a new Lexus, and a somewhat battered used Porsche. We’ll almost always choose the new Porsche, even if the Lexus might serve our needs better.)

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    If it’s hard to decide between clearly defined options, how much harder is it to decide what to do when the options aren’t defined at all? And if we often settle for what we already have to avoid having to choose between two better options, how much easier must it be to settle when there are none?

    That’s why defining the work is important, and that’s why an empty inbox is important – because the only way to get there is to force yourself to define the work and decide what to do about it for every email that crosses your virtual transom. And if you can do that for email, you can do it no matter how the work comes to you. And if you can do that, then you’ll be as productive as a Very Productive Person indeed.

    As for me, my backlog of emails suggests that I’m not much of a decision-maker, and that’s got me worried. Since I doubt I can do the 0-to-60 transformation to Master Decider, I’m going to try to keep one simple resolution: from now on, I make a decision about every email. That should serve me well when I finally get my inbox down to zero, but I’m not going to wait until I get there.

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    Hopefully, this small change will help make me more decisive in other areas, which should make a big difference as I refresh my GTD system and further commit to a more productive, stress-free life.

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    Last Updated on January 2, 2019

    7 Steps For Making a New Year’s Resolution and Keeping It

    7 Steps For Making a New Year’s Resolution and Keeping It

    Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

    Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

    Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

    Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

    1. Just pick one thing

    If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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    Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

    Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

    2. Plan ahead

    To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

    Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

    Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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    3. Anticipate problems

    There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

    4. Pick a start date

    You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

    Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

    5. Go for it

    On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

    Your commitment card will say something like:

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    • I enjoy a clean, smoke-free life.
    • I stay calm and in control even under times of stress.
    • I’m committed to learning how to run my own business.
    • I meditate daily.

    6. Accept failure

    If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

    If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

    Perseverance is the key to success. Try again, keep trying and you will succeed.

    7. Plan rewards

    Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

    Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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    Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

    Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

    Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new?

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