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GTD Refresh, Part 6: Decisiveness

GTD Refresh, Part 6: Decisiveness

Decisiveness

    For the last several months, I’ve been slowly rebuilding a more-or-less by-the-book GTD system. I’ve done elements of GTD for years, but things over the last year have gotten too complicated and my hope is that implementing the whole GTD system as close to Allen’s vision as possible will help me balance two quite different careers with the rest of my life.

    I had intended my next “GTD Refresh” post to be about reaching”Inbox Zero”. Allen advocates keeping an empty email inbox for the same reason he advocates processing your physical inbox down to empty every day – if your inbox isn’t a place where you trust yourself to get the information you need and is instead simply a place to store things that could very well be important, you’ll never be able to relax and trust your entire system. Everything in your inbox represents a potential task or project that you are not doing – and you don’t even know what it is.

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    Well, by that thinking, I’ve got maybe a thousand things I should be working on, because that’s how many emails were in my inbox last week. After a few hours clearing out unread newsletters, there are still nearly 700 emails in my inbox. Clearly, that’s not good.

    Well, I’m working on it, and I’ll report back when the job is done. In the meantime, though, I’ve realized something else important, and it’s that realization I intend to share with you today: the importance of decisiveness.

    Decisiveness is what “Inbox Zero” is really  about, after all. An empty inbox can be an assurance that you don’t have unrecognized work you should be working on, but more than that, it’s a sign that you’ve defined that work and decided what to do about it. Every message that sits in my inbox, then, is a little piece of undefinition.

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    Defining your work is at the core of the GTD method. Whether the work comes in the form of an email, a project on your someday/maybe list, a conversation with a friend, or a random observation when you walk into your house at night, identifying something as a thing to do, and committing yourself to the doing of it is key.

    NOT the Decider :-(

    Decision-making, as it happens, is really hard. Our brains just aren’t well-suited to the task. For example, while we’re quite good at deciding between a clearly good option and a clearly bad status quo, we’re quite bad at deciding between two clearly good options and a clearly bad status quo – often remaining in the bad status quo in order to avoid having to choose.

    Similarly, when confronted with two things that are both clearly good but difficult to compare, and a third thing that is like one of the first two but clearly inferior, we almost always choose the superior thing that’s like the inferior one. Somehow, the inferior thing makes it’s superior look superior not just to the one like it but to the thing unlike it. (Let me clear that up: consider a new Porsche, a new Lexus, and a somewhat battered used Porsche. We’ll almost always choose the new Porsche, even if the Lexus might serve our needs better.)

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    If it’s hard to decide between clearly defined options, how much harder is it to decide what to do when the options aren’t defined at all? And if we often settle for what we already have to avoid having to choose between two better options, how much easier must it be to settle when there are none?

    That’s why defining the work is important, and that’s why an empty inbox is important – because the only way to get there is to force yourself to define the work and decide what to do about it for every email that crosses your virtual transom. And if you can do that for email, you can do it no matter how the work comes to you. And if you can do that, then you’ll be as productive as a Very Productive Person indeed.

    As for me, my backlog of emails suggests that I’m not much of a decision-maker, and that’s got me worried. Since I doubt I can do the 0-to-60 transformation to Master Decider, I’m going to try to keep one simple resolution: from now on, I make a decision about every email. That should serve me well when I finally get my inbox down to zero, but I’m not going to wait until I get there.

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    Hopefully, this small change will help make me more decisive in other areas, which should make a big difference as I refresh my GTD system and further commit to a more productive, stress-free life.

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    Last Updated on May 14, 2019

    8 Replacements for Google Notebook

    8 Replacements for Google Notebook

    Exploring alternatives to Google Notebook? There are more than a few ‘notebooks’ available online these days, although choosing the right one will likely depend on just what you use Google Notebook for.

    1. Zoho Notebook
      If you want to stick with something as close to Google Notebook as possible, Zoho Notebook may just be your best bet. The user interface has some significant changes, but in general, Zoho Notebook has pretty similar features. There is even a Firefox plugin that allows you to highlight content and drop it into your Notebook. You can go a bit further, though, dropping in any spreadsheets or documents you have in Zoho, as well as some applications and all websites — to the point that you can control a desktop remotely if you pare it with something like Zoho Meeting.
    2. Evernote
      The features that Evernote brings to the table are pretty great. In addition to allowing you to capture parts of a website, Evernote has a desktop search tool mobil versions (iPhone and Windows Mobile). It even has an API, if you’ve got any features in mind not currently available. Evernote offers 40 MB for free accounts — if you’ll need more, the premium version is priced at $5 per month or $45 per year. Encryption, size and whether you’ll see ads seem to be the main differences between the free and premium versions.
    3. Net Notes
      If the major allure for Google Notebooks lays in the Firefox extension, Net Notes might be a good alternative. It’s a Firefox extension that allows you to save notes on websites in your bookmarks. You can toggle the Net Notes sidebar and access your notes as you browse. You can also tag websites. Net Notes works with Mozilla Weave if you need to access your notes from multiple computers.
    4. i-Lighter
      You can highlight and save information from any website while you’re browsing with i-Lighter. You can also add notes to your i-Lighted information, as well as email it or send the information to be posted to your blog or Twitter account. Your notes are saved in a notebook on your computer — but they’re also synchronized to the iLighter website. You can log in to the site from any computer.
    5. Clipmarks
      For those browsers interested in sharing what they find with others, Clipmarks provides a tool to select clips of text, images and video and share them with friends. You can easily syndicate your finds to a whole list of sites such as Facebook, Twitter and Digg. You can also easily review your past clips and use them as references through Clipmarks’ website.
    6. UberNote
      If you can think of a way to send notes to UberNote, it can handle it. You can clip material while browsing, email, IM, text message or even visit the UberNote sites to add notes to the information you have saved. You can organize your notes, tag them and even add checkboxes if you want to turn a note into some sort of task list. You can drag and drop information between notes in order to manage them.
    7. iLeonardo
      iLeonardo treats research as a social concern. You can create a notebook on iLeonardo on a particular topic, collecting information online. You can also access other people’s notebooks. It may not necessarily take the place of Google Notebook — I’m pretty sure my notes on some subjects are cryptic — but it’s a pretty cool tool. You can keep notebooks private if you like the interface but don’t want to share a particular project. iLeonardo does allow you to follow fellow notetakers and receive the information they find on a particular topic.
    8. Zotero
      Another Firefox extension, Zotero started life as a citation management tool targeted towards academic researchers. However, it offers notetaking tools, as well as a way to save files to your notebook. If you do a lot of writing in Microsoft Word or Open Office, Zotero might be the tool for you — it’s integrated with both word processing software to allow you to easily move your notes over, as well as several blogging options. Zotero’s interface is also available in more than 30 languages.

    I’ve been relying on Google Notebook as a catch-all for blog post ideas — being able to just highlight information and save it is a great tool for a blogger.

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    In replacing it, though, I’m starting to lean towards Evernote. I’ve found it handles pretty much everything I want, especially with the voice recording feature. I’m planning to keep trying things out for a while yet — I’m sticking with Google Notebook until the Firefox extension quits working — and if you have any recommendations that I missed when I put together this list, I’d love to hear them — just leave a comment!

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