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GTD Refresh, Part 6: Decisiveness

GTD Refresh, Part 6: Decisiveness

Decisiveness

    For the last several months, I’ve been slowly rebuilding a more-or-less by-the-book GTD system. I’ve done elements of GTD for years, but things over the last year have gotten too complicated and my hope is that implementing the whole GTD system as close to Allen’s vision as possible will help me balance two quite different careers with the rest of my life.

    I had intended my next “GTD Refresh” post to be about reaching”Inbox Zero”. Allen advocates keeping an empty email inbox for the same reason he advocates processing your physical inbox down to empty every day – if your inbox isn’t a place where you trust yourself to get the information you need and is instead simply a place to store things that could very well be important, you’ll never be able to relax and trust your entire system. Everything in your inbox represents a potential task or project that you are not doing – and you don’t even know what it is.

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    Well, by that thinking, I’ve got maybe a thousand things I should be working on, because that’s how many emails were in my inbox last week. After a few hours clearing out unread newsletters, there are still nearly 700 emails in my inbox. Clearly, that’s not good.

    Well, I’m working on it, and I’ll report back when the job is done. In the meantime, though, I’ve realized something else important, and it’s that realization I intend to share with you today: the importance of decisiveness.

    Decisiveness is what “Inbox Zero” is really  about, after all. An empty inbox can be an assurance that you don’t have unrecognized work you should be working on, but more than that, it’s a sign that you’ve defined that work and decided what to do about it. Every message that sits in my inbox, then, is a little piece of undefinition.

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    Defining your work is at the core of the GTD method. Whether the work comes in the form of an email, a project on your someday/maybe list, a conversation with a friend, or a random observation when you walk into your house at night, identifying something as a thing to do, and committing yourself to the doing of it is key.

    NOT the Decider :-(

    Decision-making, as it happens, is really hard. Our brains just aren’t well-suited to the task. For example, while we’re quite good at deciding between a clearly good option and a clearly bad status quo, we’re quite bad at deciding between two clearly good options and a clearly bad status quo – often remaining in the bad status quo in order to avoid having to choose.

    Similarly, when confronted with two things that are both clearly good but difficult to compare, and a third thing that is like one of the first two but clearly inferior, we almost always choose the superior thing that’s like the inferior one. Somehow, the inferior thing makes it’s superior look superior not just to the one like it but to the thing unlike it. (Let me clear that up: consider a new Porsche, a new Lexus, and a somewhat battered used Porsche. We’ll almost always choose the new Porsche, even if the Lexus might serve our needs better.)

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    If it’s hard to decide between clearly defined options, how much harder is it to decide what to do when the options aren’t defined at all? And if we often settle for what we already have to avoid having to choose between two better options, how much easier must it be to settle when there are none?

    That’s why defining the work is important, and that’s why an empty inbox is important – because the only way to get there is to force yourself to define the work and decide what to do about it for every email that crosses your virtual transom. And if you can do that for email, you can do it no matter how the work comes to you. And if you can do that, then you’ll be as productive as a Very Productive Person indeed.

    As for me, my backlog of emails suggests that I’m not much of a decision-maker, and that’s got me worried. Since I doubt I can do the 0-to-60 transformation to Master Decider, I’m going to try to keep one simple resolution: from now on, I make a decision about every email. That should serve me well when I finally get my inbox down to zero, but I’m not going to wait until I get there.

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    Hopefully, this small change will help make me more decisive in other areas, which should make a big difference as I refresh my GTD system and further commit to a more productive, stress-free life.

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    Last Updated on November 19, 2019

    How to Become an Early Riser and Stay Energetic

    How to Become an Early Riser and Stay Energetic

    When you become an early riser, you’ll experience a lot of benefits including feeling more energized and having more time to do what you want.

    If you’d like to become an early riser, there are some things you should know before you run off to set your oft-ignored alarm clock.

    So how to become an early riser?

    Here are five tips I’ve discovered to be most helpful in making the transition from erratic sleeper to early morning wizard:

    1. Choose to Get up Before You Go to Sleep

    You’re not very good at making decisions when you’ve just woken up. You were in the middle of a dream in which [insert celebrity crush of choice here] is serving you breakfast in bed only to be rudely awakened by the harsh tones of your alarm clock. You’re frustrated, angry, confused, and surprised. This is not the time to be making decisions about whether or not you should stay in bed! And yet, most of us leave the first decision of our day to be made in a blur of partial wakefulness.

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    No more!

    If you want to be a consistently early riser, try making your decision to rise at a specific time before you go to sleep the night before. This frees you from making the decision in the morning when you’ve just woken up. Instead of making a decision, you have only to follow through on your decision from the night before.

    Easier said than done? Of course. But only for the first few times. Eventually, your need for raw willpower to get out of bed will diminish and you’ll be the proud parent of a new habit!

    Steve Pavlina suggests you practice getting out of bed during the day[1] to get a few of the “practice sessions” out of the way without the early morning fog in your head.

    2. Have a Plan for Your Extra Time

    Let’s say you’ve actually made it out of bed 2 hours before you normally would. Now what? What are you going to do with all this time you’ve discovered in your day?

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    If you don’t have something planned to do with your extra time, you risk falling for the temptation of a “morning nap” that wipes out all the work you put into getting up.

    What to do? Before you go to bed, make a quick note of what you’d like to get done during your extra hours the following day. Do you have a book to write, paper to read, or garage to clean? Make a plan for your early hours and you’ll do more than protect yourself from backsliding into bed.

    You’ll get things done and those results will fuel your desire to build rising early into a habit!

    3. Make Rising Early a Social Activity

    Your internet or social media buddies just don’t have enough pull to make your new habit stick in the long term. The same cannot be said for the people you spend time with as part of your early morning routine.

    Sure, you could choose to read blogs for two hours every morning. But wouldn’t it be great to join an early breakfast club, running group, or play chess in the park at 5am?

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    The more people you get involved in making your new habit a daily part of your life, the easier it’ll be to succeed.

    4. Don’t Use an Alarm That Makes You Angry

    If we’re all wired differently, why do we all insist on torturing ourselves with the same sort of alarm each morning?

    I spent years trying to wake up before my alarm went off so I wouldn’t have to hear it. I got pretty good, too. Then I started using a cellphone as my alarm clock and quickly realized that different ring tones irritated me less but worked just as well to wake me up. I now use the ring tone alarm as a back up for my bedside lamp plugged in to a timer.

    When the bright light doesn’t work, the cellphone picks up the slack and I wake up on time. The lesson learned? Experiment a bit and see what works best for you. Light, sound, smells, temperature, or even some contraption that dumps water on you might be more pleasant than your old alarm clock. Give something new a try!

    5. Get Your Blood Flowing Right After Waking

    If you don’t have a neighbor, you can pick fights with at 5am, you’ll have to settle with a more mundane exercise. It doesn’t take much to get your blood flowing and chase the sleep from your head.

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    Just pick something you don’t mind doing and go through the motions until your heart rate is up. Jumping rope, push-ups, crunches, or a few minutes of yoga are typically enough to do the trick. (Just don’t do anything your doctor hasn’t approved.)

    If you live in a beautiful part of the world like me, you might want to use a bit of your early morning to go for a walk and enjoy the beauty of the world around you.

    If you have a coffee shop open within walking distance, dragging yourself out of bed for a cup of coffee to savor on your walk home as the world wakes around you is a wonderful experience. Try it!

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    Featured photo credit: Nomadic Julien via unsplash.com

    Reference

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