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GTD Refresh, Part 3: Projects

GTD Refresh, Part 3: Projects

GTD Refresh: Projects

    Months ago now, I announced I was going to “reboot” my GTD setup, returning as close to an “orthodox”, by-the-book GTD setup as I could manage. Out the gate, I started “off”, working not from tasks up but from the middle, David Allen’s 30,000 and 40,000-foot levels, by drawing up a mindmap of my areas of focus and my vision for myself in a few years time.

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    Taking a big step downward, over the 20,000-foot level to somewhere near the runway, I decided on a set of contexts. Since I work primarily from home, distinguishing a bunch of contexts wasn’t very meaningful. I settled, then, on @computer for all the work I do at home using a computer, @home for everything else I do at home, and @away for everything I need to leave home to do.

    Which brings me to projects. Projects tie all our tasks together into some sort of meaningful action, providing objectives towards which those tasks are directed. While not every task is part of a project, for most of us the majority will tend to be – especially as we sort out our work to privilege the meaningful.

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    Allen defines a project quite simply: any objective that takes more than two steps to accomplish. Though I’m trying to keep as close to Allen’s system as possible, this is a little simplistic for me. Implicit in his concept are two other things, I think: intentionality and time. That is, to merit treating a collection of tasks as a project, the tasks need to be “held together” by a goal that has some meaning, and they need to be spread out over a significant piece of time.

    I get the second characteristic, time, from the way Allen talks about project planning. For Allen, the ideal way to deal with most projects is to focus no further than the next action – with the idea that, once we perform that next action, the further action will be obvious and, if we can, we’ll just do it. It’s not until we reach a task that can’t be performed at the moment, whether that’s due to lack of time, resources, or will, that we put a new next action on our context lists.

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    With that in mind, I  finally got the time to start doing a sweep of my life. The occasion was not entirely orthodox: I left home for 5 weeks in another state, where I am currently living and working. To make that work, I needed to take a pretty big inventory of my life at the moment – what projects do I have to do over the next few weeks, and what kind of “personal” projects will I also have time to work on? Since this is more than a weekend away, packing meant winnowing my life down to the bare essentials, the things I was pretty sure I’d need and wouldn’t want to wait until I could find time to replace them if I left something out.

    So call this a “mini-sweep”; when I get home, I’ll have to extend this kernel of GTD-ness to the rest of my life. But the process was the same: first, I listed all the projects that would be part of the work I’d be doing while away, as well as ongoing tasks here at Lifehack and at my university. Allen calls tat part “getting clear”, dumping everything out of my head and into a form that I can easily manage. Although I’ve taken to using Nozbe lately, I wasn’t sure whether and how soon I’d have reliable broadband access, so my tool of choice was, you guessed it, my trusty Moleskine.

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    With the stuff already on the schedule dumped, it was time to, as Allen says, “get creative”. With my areas of focus mindmap in front of me, I stepped branch-by-branch through my life, stopping at each node to determine whether there was anything I needed or wanted to do in that are over the next 5 weeks. The I repeated the process with my personal vision mindmap, again asking myself if there was anything I could do for each item to advance it over the next five weeks.

    Since my time and resources out-of-state will be limited, some projects didn’t make it; these got written up in my notes and will be worked into “Someday/Maybe” items. The rest went onto the list, which then guided me in packing to make sure I had whatever I needed (office supplies, research materials, tech gear, etc.).

    While I’m away, my project list serves as a daily trigger list to spur next actions, and as a set of goals reminding why I’m here, far away from home, in the first place. When I get home, I’ll revisit the process on a wider scale, and enter everything into my project management software, which I’ll talk about in the next post in this series (maybe…).

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    Last Updated on September 17, 2018

    Why Do I Have Bad Luck? 2 Simple Things to Change Your Destiny

    Why Do I Have Bad Luck? 2 Simple Things to Change Your Destiny

    Are you one of those people who are always suffering setbacks? Does little ever seem to go right for you? Do you sometimes feel that the universe is out to get you? Do you wonder:

    Why do I have bad luck?

    Let me let you into a secret:

    Your luck is no worse—and no better—than anyone else’s. It just feels that way. Better still, there are two simple things you can do which will reverse your feelings of being unlucky.

    1. Stop believing that what happens in your life is down to the vagaries of luck, destiny, supernatural forces, malevolent other people, or anything else outside your self.

    Psychologists call this “external locus of control.” It’s a kind of fatalism, where people believe that they can do little or nothing personally to change their lives.

    Because of this, they either merely hope for the best, focus on trying to change their luck by various kinds of superstition, or submit passively to whatever comes—while complaining that it doesn’t match their hopes.

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    Most successful people take the opposite view. They have “internal locus of control.” They believe that what happens in their life is nearly all down to them; and that even when chance events occur, what is important is not the event itself, but how you respond to it.

    This makes them pro-active, engaged, ready to try new things, and keen to find the means to change whatever in their lives they don’t like.

    They aren’t fatalistic and they don’t blame bad luck for what isn’t right in their world. They look for a way to make things better.

    Are they luckier than the others? Of course not.

    Luck is random—that’s what chance means—so they are just as likely to suffer setbacks as anyone else.

    What’s different is their response. When things go wrong, they quickly look for ways to put them right. They don’t whine, pity themselves, or complain about “bad luck.” They try to learn from what happened to avoid or correct it next time and get on with living their life as best they can.

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    No one is habitually luckier or unluckier than anyone else. It may seem so, over the short term (Random events often come in groups, just as random numbers often lie close together for several instances—which is why gamblers tend to see patterns where none exist).

    When you take a longer perspective, random chance is just . . . random. Yet those who feel that they are less lucky, typically pay far more attention to short-term instances of bad luck, convincing themselves of the correctness of their belief.

    Your locus of control isn’t genetic. You learned it somehow. If it isn’t working for you, change it.

    2. Remember that whatever you pay attention to grows in your mind.

    If you focus on what’s going wrong in your life—especially if you see it as “bad luck” you can do nothing about—it will seem blacker and more malevolent.

    In a short time, you’ll become so convinced that everything is against you that you’ll notice more and more instances where this appears to be true. As a result, you will almost certainly stop trying, convinced that nothing you can do will improve your prospects.

    Fatalism feeds on itself until people become passive “victims” of life’s blows. The “losers” in life are those who are convinced they will fail before they start anything; sure that their “bad luck” will ruin any prospects of success.

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    They rarely notice that the true reasons for their failure are ignorance, laziness, lack of skill, lack of forethought, or just plain foolishness—all of which they could do something to correct, if only they would stop blaming other people or “bad luck” for their personal deficiencies.

    Your attention is under your control. Send it where you want it to go. Starve the negative thoughts until they die.

    To improve your fortune, first decide that what happens is nearly always down to you; then try focusing on what works and what turns out well, not the bad stuff.

    Your “fate” really does depend on the choices that you make. When random events happen, as they always will, do you choose to try to turn them to your advantage or just complain about them?

    Thomas Jefferson is said to have used these words:

    “I’m a great believer in luck and I find the harder I work, the more I have of it.”

    Ralph Waldo Emerson said:

    “Shallow men believe in luck. Strong men believe in cause and effect.”

    Your luck, in the end, is pretty much what you choose it to be.

    Featured photo credit: LoboStudio Hamburg via unsplash.com

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