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Getting Productive with the Webware 100

Getting Productive with the Webware 100

Getting Productive with the Webware 100

    CNet’s Webware 100 singles out 100 web-based applications for excellence in 10 categories. Unlike some other awards which recognize new services, the  Webware 100 are selected as “best-of-breed” from among all the applications currently available.

    The upshot is, there’s some pretty good apps on the list! Here, then, are my thoughts on the 10 selected in the “Productivity” category; in a future post I’ll look through some of the selections from the other 9 categories (Audio and Music, Browsing, Commerce, Communication, Infrastructure and Storage, Location-based Services, Photo and Video, Search and Reference, and Social and Publishing).

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    FreshBooks

    FreshBooks  is my new invoicing and bookkeeping app, as I’ve described recently at FreelanceSwitch. Like several other apps, FreshBooks offers the ability to create and send nicely-formatted invoices (including, for a small fee, by US mail), track payments, monitor expenses, and keep track of cash flow. Aimed at freelancers and small businesses, FreshBooks is affordable and simple to use. What sets it apart from similar web-based and desktop-based apps is its integration with other services, such as Outright (which helps determine your quarterly estimated tax payments).

    Google Calendar

    When I started using more than one computer on a regular basis, I discovered the difficulty in keeping an Outlook calendar accessible across several machines. That is, after all, what Outlook Exchange is for – but of course Exchange is incredible overkill for managing a single calendar. Enter Google Calendar. With it’s fairly good natural language parsing (which allows appointments to be entered by writing “Lunch with Bob Smith tomorrow at Joe’s Diner”) and integration with other services (like to-do lists Toodledo and Remember the Milk) as well as easy importation of iCal calendars from other sources, Google Calendar fits the bill very nicely. And with the new Google Sync software, I can easily and automatically sync my Blackberry’s calendar to Google, so I always have an up-to-date calendar with me. For simple task management, Google recently announced that the Tasks previously available in Gmail would now be accessible in Google Calendar, which is a nice touch if your to-do list needs are fairly basic.

    Google Docs

    Although I’m a big fan of Adobe’s Buzzword for online word processing, I tend to use Google Docs a lot more. Partially that’s because it was recently integrated into Gmail, which means I can save attachments directly from an email into my Google Docs storage, but I also appreciate the ability to use styles in Google Docs that convert into Word styles when I export my files to my own computer. I don’t use the spreadsheets or presentations nearly as much – only because I don’t use any spreadsheets or presentations that often. But I recommend them quite a bit – they’re pretty easy to use, and the spreadsheets allow you to integrate dynamic data from Google searches, which is pretty neat.

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    Intuit QuickBase

    Quickbase is a little out of my league, I admit. An enterprise-ready database, it can be applied to literally hundreds of tasks, from CRM, project management, payroll tracking, and just about anything else you’d build a database to handle. As an enterprise-level application, it’s priced way out of the reach of an academic/blogger like myself.

    LogMeIn

    For a nomad like me, who might find himself sitting in front of a half-dozen different computers over the course of the day, LogMeIn’s free service level is a lifesaver. No matter where I’m at, I can get secure access to my home PC, which means I can check my email, pay bills, and do other online asks without entrusting my passwords or credit card numbers to a machine I don’t have any control over. I can also work on documents and other projects from wherever – I just leave them open on the desktop at home and log in to work throughout the day. Finally, I’ve installed LogMeIn clients on both my parent’s computers, allowing me to work on their computers remotely whenever they run into trouble.

    Microsoft Office Live Small Business

    Imagine you could set up a free website on a free domain with free email and free hosting and free file storage. Believe it or not, that’s exactly what Microsoft Office Live Small Business offers! I used this to set up a website for a local non-profit that had no funding yet – it fit the bill perfectly. While the service includes an online site builder, I was able to upload my own HTML files, too. What’s missing is a blogging and/or content management system, which means that when they say “small business”, they mean small – the service is really intended as a way to set up a brochure-type web presence suitable for local businesses.

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    Microsoft Office Live Workspace

    Office Live Workspace is a strange duck in the world of web apps – the free account allows you to store and share up to 5 GB of documents, but there’s no online editing. Instead, files open in and save from your locally-installed Office software: Word, PowerPoint, Excel. Great for small-scale collaboration where you can be sure everyone has the same software. You have to assume that this is a backend for a future version of Office that will be accessible through a browser, but so far, Microsoft’s been pretty mum.

    Mint

    I haven’t used Mint, but I keep planning to. Mint is a personal finance system that promises to end your personal bookkeeping woes. Enter all your bank, credit card, and other financial account numbers, and let Mint do it’s thing. The service automatically categorizes your expenses and keeps a running tally of how much you’re spending on what so you can see at a glance where your budget is hurting and where it’s strong. When Mint first came out, there was a lot of worry about entrusting your financial information to a website, but so far, there haven’t been any problems, so they seem to be doing the security thing right.

    Remember the Milk

    Remember the Milk is not my task manager, but it’s a close contender. I use Toodledo (and more recently have been using Nozbe), but would use Remember the Milk in a second. It’s fast, easy to use, and integrates with a number of other services including Gmail and Google Calendar. Reminders are sent by email, SMS, or IM, and you can easily share your task list with others if you are so inclined.

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    Zoho

    Zoho’s online office suite is arguable much better than Google Docs. The word processor, spreadsheet, and other office productivity apps are nearly indistinguishable from their desktop counterparts and offer features Google Docs hasn’t even thought of yet. Plus, Zoho offers CRM, project management, and invoicing software, making it an effective set of tools for a freelancer or small business (where its collaboration abilities really come in handy, too). They also offer an incredible database application, which Google Docs has no response to.

    Are you using any of these services? What have your experiences been? Would you replace anything on the list?

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    Last Updated on May 14, 2019

    8 Replacements for Google Notebook

    8 Replacements for Google Notebook

    Exploring alternatives to Google Notebook? There are more than a few ‘notebooks’ available online these days, although choosing the right one will likely depend on just what you use Google Notebook for.

    1. Zoho Notebook
      If you want to stick with something as close to Google Notebook as possible, Zoho Notebook may just be your best bet. The user interface has some significant changes, but in general, Zoho Notebook has pretty similar features. There is even a Firefox plugin that allows you to highlight content and drop it into your Notebook. You can go a bit further, though, dropping in any spreadsheets or documents you have in Zoho, as well as some applications and all websites — to the point that you can control a desktop remotely if you pare it with something like Zoho Meeting.
    2. Evernote
      The features that Evernote brings to the table are pretty great. In addition to allowing you to capture parts of a website, Evernote has a desktop search tool mobil versions (iPhone and Windows Mobile). It even has an API, if you’ve got any features in mind not currently available. Evernote offers 40 MB for free accounts — if you’ll need more, the premium version is priced at $5 per month or $45 per year. Encryption, size and whether you’ll see ads seem to be the main differences between the free and premium versions.
    3. Net Notes
      If the major allure for Google Notebooks lays in the Firefox extension, Net Notes might be a good alternative. It’s a Firefox extension that allows you to save notes on websites in your bookmarks. You can toggle the Net Notes sidebar and access your notes as you browse. You can also tag websites. Net Notes works with Mozilla Weave if you need to access your notes from multiple computers.
    4. i-Lighter
      You can highlight and save information from any website while you’re browsing with i-Lighter. You can also add notes to your i-Lighted information, as well as email it or send the information to be posted to your blog or Twitter account. Your notes are saved in a notebook on your computer — but they’re also synchronized to the iLighter website. You can log in to the site from any computer.
    5. Clipmarks
      For those browsers interested in sharing what they find with others, Clipmarks provides a tool to select clips of text, images and video and share them with friends. You can easily syndicate your finds to a whole list of sites such as Facebook, Twitter and Digg. You can also easily review your past clips and use them as references through Clipmarks’ website.
    6. UberNote
      If you can think of a way to send notes to UberNote, it can handle it. You can clip material while browsing, email, IM, text message or even visit the UberNote sites to add notes to the information you have saved. You can organize your notes, tag them and even add checkboxes if you want to turn a note into some sort of task list. You can drag and drop information between notes in order to manage them.
    7. iLeonardo
      iLeonardo treats research as a social concern. You can create a notebook on iLeonardo on a particular topic, collecting information online. You can also access other people’s notebooks. It may not necessarily take the place of Google Notebook — I’m pretty sure my notes on some subjects are cryptic — but it’s a pretty cool tool. You can keep notebooks private if you like the interface but don’t want to share a particular project. iLeonardo does allow you to follow fellow notetakers and receive the information they find on a particular topic.
    8. Zotero
      Another Firefox extension, Zotero started life as a citation management tool targeted towards academic researchers. However, it offers notetaking tools, as well as a way to save files to your notebook. If you do a lot of writing in Microsoft Word or Open Office, Zotero might be the tool for you — it’s integrated with both word processing software to allow you to easily move your notes over, as well as several blogging options. Zotero’s interface is also available in more than 30 languages.

    I’ve been relying on Google Notebook as a catch-all for blog post ideas — being able to just highlight information and save it is a great tool for a blogger.

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    In replacing it, though, I’m starting to lean towards Evernote. I’ve found it handles pretty much everything I want, especially with the voice recording feature. I’m planning to keep trying things out for a while yet — I’m sticking with Google Notebook until the Firefox extension quits working — and if you have any recommendations that I missed when I put together this list, I’d love to hear them — just leave a comment!

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