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Get Ready to Get Things Done in 2010 with TeuxDeux

Get Ready to Get Things Done in 2010 with TeuxDeux

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    As far as I’m concerned, there is no better personal productivity tool than the humble to-do list. Just the ability to put down and visually scan everything you’ve got on your plate offers a huge benefit – as anyone who’s ever reached for a sheet of paper and started listing tasks when they were feeling overwhelmed will attest.

    What’s missing in most to-do lists, though, is the element of time. My beloved Moleskine is a case in point: whenever I think of something I have to do, I add it to the end of the list. During reviews, I’ll sit and brainstorm tasks, and they too go to the end of the list. In good GTD fashion, there are no priorities and only tasks with fixed time requirements end up on my calendar.

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    Which means that when I have time, I have to scan through pages, skipping over finished items, to find something to work on. If I were a better GTD’er and used contexts more efficiently, I’d have the same problem, although the lists would be shorter since they’re be limited to what I can do in my office or out and about or on the phone.

    Enter TeuxDeux, a new task list that bills itself as “a simple, designy, free, browser-based to-do app.” “Simple” is right – TeuxDeux’s interface consists of columns for the next 5 days and a “Someday” section underneath. You can add tasks in the text box at the top of each day, click finished tasks to cross them out, delete finished tasks, and drag tasks from one day to another or to the “Someday” list.

    And that’s it. No contexts, no projects, no time tracking, none of that stuff. You enter tasks, you do them, you cross them off. If you don’t finish something, you can drag it to another day. The interface is lovely – you wouldn’t normally call something “designy”, except that TeuxDeux is a collaboration between two design houses that are clearly looking to demonstrate their skill to potential clients – and everything just works.

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    Using TeuxDeux as a planner

    I have accounts with a dozen online to-do list managers, and yet I keep coming back to my trusty Moleskine. So what makes TeuxDeux special? What do I need with yet another online task list? And could it possibly be that I’m giving up my beloved Moleskine?

    Have no fear, my Moleskine isn’t going anywhere. It’s still the best tool I’ve found for on-the-go capture, not just of to-do list items but phone numbers and addresses, notes to myself, project outlines, and random ideas.

    TeuxDeux fills a gap that I hadn’t really known needed filling, and that no other task list manager has really addressed – daily and weekly planning. As a daily planner, TeuxDeux acts as an MIT list – “Most Important Tasks”, also known as “Big Rocks”.

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    I have hundreds of tasks in my Moleskine – after all, I’m a college instructor, a freelance writer, a blogger, a website manager, a book editor, an apartment renter, an uncle and brother and son, a single man, and a person living his life. Each of those roles comes with dozens of things to do, from researching an academic presentation to buying toothpaste and breakfast cereal.

    But I can’t just sit down and do all those tasks one by one – on any given day, there are certain things I have to do and certain things I’d like to do and certain things I’d do if I found some spare time. An MIT list is a list of the 3-5 things that are, as the name suggests, most important to get done today. The things that, if you finished just those tasks, you’d have had a good, productive day.

    TeuxDeux makes it easy to whip up a list of the day’s tasks quickly, and I can drag and drop them around to roughly prioritize them. When they’re done, I can go back to my Moleskine and cross them off. If I don’t finish all of them, I just drag the remaining tasks to the next day.

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    Since I can see the whole week in one view, TeuxDeux also allows me to plan out what I need to do in the days to come, making it really useful for a Weekly Review. A calendar isn’t a really useful tool for plotting out tasks; rather, calendars are good for blocking out time to do those tasks in. For example, I might block out 4 hours for writing on my calendar, but the particular things I need to write go on TeuxDeux. Or I’ll block out the time I spend in my office on campus on my calendar, but the tasks I need to do while in my office are on my TeuxDeux list for that day. And whatever I don’t get done can be easily dragged to the next day.

    You can do all this with most task lists, of course, but not so easily or intuitively. The only real drawback is that TeuxDeux is entirely self-contained and not easily accessible except through a computer browser. An iPhone app is apparently in the works, and hopefully they’ll develop apps for Android, Palm, and Blackberry as well. But it would also be nice to be able to add tasks via third-party services like Jott or Dial2Do, or to access your daily lists in other applications.

    Still, as it is, TeuxDeux is proving an immensely useful tool that fits well with my mostly paper-based productivity system. As you look forward to the new year, you should definitely give it a try and see how it can help you stay on task and get things done in 2010. And let us know what you think in the comments!

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    Last Updated on September 10, 2019

    How to Master the Art of Prioritization

    How to Master the Art of Prioritization

    Do you know that prioritization is an art? It is an art that will lead you to success in whatever area that matters to you.

    By prioritization, I’m not talking so much about assigning tasks, but deciding which will take chronological priority in your day—figuring out which tasks you’ll do first, and which you’ll leave to last.

    Effective Prioritization

    There are two approaches to “prioritizing” the tasks in your to-do list that I see fairly often:

    Approach #1 Tackling the Biggest Tasks First and Getting Them out of the Way

    The idea is that by tackling them first, you deal with the pressure and anxiety that builds up and prevents you from getting anything done—whether we’re talking about big or small tasks. Leo Babauta is a proponent of this Big Rocks method.[1]

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    Approach #2 Tackling the Tasks You Can Get Done Quickly and Easily, with Minimal Effort

    Proponents of this method believe that by tackling the small fries first, you’ll have less noise distracting you from the periphery of your consciousness.

    If you believe in getting your email read and responded to, making phone calls and getting Google Reader zeroed before you dive into the high-yield work, you’re a proponent of this method. I suppose you could say Getting Things Done (GTD) encourages this sort of method, since the methodology advises followers to tackle tasks that can be completed within two minutes, right there and then.

    Figure out Your Approach for Prioritization

    My own approach is perhaps a mixture of the two.

    I’ll write out my daily task list and draw little priority stars next to the three items I need to get done that day. They don’t need to be big tasks, but nine times out of ten, they are.

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    Smaller tasks are rarely important enough to warrant a star in the first place; I can always get away without even checking my inbox until the next day if I’m swamped, and the people who need to get in touch with me super quickly know how.

    But I’m not recommending my system of prioritization to you. I’m also not saying that mine is better than Leo’s Big Rocks method, and I’m not saying it’s better than the “if it can be done quickly, do it first” method either.

    The thing with prioritization is that knowing when to do what relies very much on you and the way you work. Some people need to get some small work done to find a sense of accomplishment and clarity that allows them to focus on and tackle bigger items. Others need to deal with the big tasks or they’ll get caught up in the busywork of the day and never move on, especially when that Google Reader count just refuses to get zeroed (personally, I recommend the Mark All As Read button—I use it most days!).

    I’m in between, because my own patterns can be all over the place. Some days I will be ready to rip into massive projects at 7AM. Other times I’ll feel the need to zero every inbox I have and clean up the papers on my desk before I can focus on anything serious. I also know that my peak, efficient working time doesn’t come at 11AM or 3PM or some specific time like it does for many people, but I have several peaks divided by a few troughs. I can feel what’s coming on when and try to keep my schedule liquid enough that I can adapt.

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    That’s why I use a starred task list system rather than a scheduled task list. It allows me to trust myself (something that I suppose takes a certain amount of discipline) and achieve peak efficiency by blowing with the winds. If I fight the peaks and troughs, I’ll get less done; but if I do certain kinds of work in each period of the day as they come, I’ll get more done than most others in a similar line of work.

    You may not be able to trust yourself to that extent without falling into the busywork trap. You may not be able to tackle big tasks first thing in the morning without feeling like you’re pushing against an invisible brick wall that won’t budge. You might not be able to deal with small tasks before the big tasks without feeling pangs of guilt and urgency.

    My point is:

    The prioritization systems themselves don’t matter. They’re all pretty good for a group of people, not least of all to the people who espouse them because they use them and find them effective.

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    What matters is that you don’t fall for one set of dogma (and I’m not saying Leo Babauta or David Allen preach these things as dogma, but sometimes their proponents do) until you’ve tried the systems extensively, and found which method of chronological prioritization works for you.

    And if the system you already use works great, then there’s no need to bother trying others—in the world of personal productivity, it’s too easy to mess with something that works and find yourself unable to get back into your former groove.

    “If it ain’t broke, don’t fix it.”

    In truth, this principle applies to all sorts of personal productivity issues, though it’s important to know which issues it applies to.

    If you thought multitasking worked well for you each day and I’d have to contend that you are wrong—multitasking is a universal myth in my books! But if you find yourself prioritizing tasks that never get done, you might need to reconsider which of the above approaches you’re using and change to a system that is more personally effective.

    More About Prioritization & Time Management

    Featured photo credit: Sabri Tuzcu via unsplash.com

    Reference

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