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Get Ready to Get Things Done in 2010 with TeuxDeux

Get Ready to Get Things Done in 2010 with TeuxDeux

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    As far as I’m concerned, there is no better personal productivity tool than the humble to-do list. Just the ability to put down and visually scan everything you’ve got on your plate offers a huge benefit – as anyone who’s ever reached for a sheet of paper and started listing tasks when they were feeling overwhelmed will attest.

    What’s missing in most to-do lists, though, is the element of time. My beloved Moleskine is a case in point: whenever I think of something I have to do, I add it to the end of the list. During reviews, I’ll sit and brainstorm tasks, and they too go to the end of the list. In good GTD fashion, there are no priorities and only tasks with fixed time requirements end up on my calendar.

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    Which means that when I have time, I have to scan through pages, skipping over finished items, to find something to work on. If I were a better GTD’er and used contexts more efficiently, I’d have the same problem, although the lists would be shorter since they’re be limited to what I can do in my office or out and about or on the phone.

    Enter TeuxDeux, a new task list that bills itself as “a simple, designy, free, browser-based to-do app.” “Simple” is right – TeuxDeux’s interface consists of columns for the next 5 days and a “Someday” section underneath. You can add tasks in the text box at the top of each day, click finished tasks to cross them out, delete finished tasks, and drag tasks from one day to another or to the “Someday” list.

    And that’s it. No contexts, no projects, no time tracking, none of that stuff. You enter tasks, you do them, you cross them off. If you don’t finish something, you can drag it to another day. The interface is lovely – you wouldn’t normally call something “designy”, except that TeuxDeux is a collaboration between two design houses that are clearly looking to demonstrate their skill to potential clients – and everything just works.

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    Using TeuxDeux as a planner

    I have accounts with a dozen online to-do list managers, and yet I keep coming back to my trusty Moleskine. So what makes TeuxDeux special? What do I need with yet another online task list? And could it possibly be that I’m giving up my beloved Moleskine?

    Have no fear, my Moleskine isn’t going anywhere. It’s still the best tool I’ve found for on-the-go capture, not just of to-do list items but phone numbers and addresses, notes to myself, project outlines, and random ideas.

    TeuxDeux fills a gap that I hadn’t really known needed filling, and that no other task list manager has really addressed – daily and weekly planning. As a daily planner, TeuxDeux acts as an MIT list – “Most Important Tasks”, also known as “Big Rocks”.

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    I have hundreds of tasks in my Moleskine – after all, I’m a college instructor, a freelance writer, a blogger, a website manager, a book editor, an apartment renter, an uncle and brother and son, a single man, and a person living his life. Each of those roles comes with dozens of things to do, from researching an academic presentation to buying toothpaste and breakfast cereal.

    But I can’t just sit down and do all those tasks one by one – on any given day, there are certain things I have to do and certain things I’d like to do and certain things I’d do if I found some spare time. An MIT list is a list of the 3-5 things that are, as the name suggests, most important to get done today. The things that, if you finished just those tasks, you’d have had a good, productive day.

    TeuxDeux makes it easy to whip up a list of the day’s tasks quickly, and I can drag and drop them around to roughly prioritize them. When they’re done, I can go back to my Moleskine and cross them off. If I don’t finish all of them, I just drag the remaining tasks to the next day.

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    Since I can see the whole week in one view, TeuxDeux also allows me to plan out what I need to do in the days to come, making it really useful for a Weekly Review. A calendar isn’t a really useful tool for plotting out tasks; rather, calendars are good for blocking out time to do those tasks in. For example, I might block out 4 hours for writing on my calendar, but the particular things I need to write go on TeuxDeux. Or I’ll block out the time I spend in my office on campus on my calendar, but the tasks I need to do while in my office are on my TeuxDeux list for that day. And whatever I don’t get done can be easily dragged to the next day.

    You can do all this with most task lists, of course, but not so easily or intuitively. The only real drawback is that TeuxDeux is entirely self-contained and not easily accessible except through a computer browser. An iPhone app is apparently in the works, and hopefully they’ll develop apps for Android, Palm, and Blackberry as well. But it would also be nice to be able to add tasks via third-party services like Jott or Dial2Do, or to access your daily lists in other applications.

    Still, as it is, TeuxDeux is proving an immensely useful tool that fits well with my mostly paper-based productivity system. As you look forward to the new year, you should definitely give it a try and see how it can help you stay on task and get things done in 2010. And let us know what you think in the comments!

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    Last Updated on March 31, 2020

    Is Procrastination Bad? The Truth About Procrastination Revealed

    Is Procrastination Bad? The Truth About Procrastination Revealed

    Procrastination is very literally the opposite of productivity. To produce something is to pull it forward, while to procrastinate is to push it forward — to tomorrow, to next week, or ultimately to never.

    Procrastination fills us with shame — we curse ourselves for our laziness, our inability to focus on the task at hand, our tendency to be easily led into easier and more immediate gratifications. And with good reason: for the most part, time spent procrastinating is time spent not doing things that are, in some way or other, important to us.

    There is a positive side to procrastination, but it’s important not to confuse procrastination at its best with everyday garden-variety procrastination.

    Sometimes — sometimes! — procrastination gives us the time we need to sort through a thorny issue or to generate ideas. In those rare instances, we should embrace procrastination — even as we push it away the rest of the time.

    Why We Procrastinate After All?

    We procrastinate for a number of reasons, some better than others. One reason we procrastinate is that, while we know what we want to do, we need time to let the ideas “ferment” before we are ready to sit down and put them into action.

    Some might call this “creative faffing”; I call it, following copywriter Ray Del Savio’s lead, “concepting”.[1]

    Whatever you choose to call it, it’s the time spent dreaming up what you want to say or do, weighing ideas in your mind, following false leads and tearing off on mental wild goose chases, and generally thinking things through.

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    To the outside observer, concepting looks like… well, like nothing much at all. Maybe you’re leaning back in your chair, feet up, staring at the wall or ceiling, or laying in bed apparently dozing, or looking out over the skyline or feeding pigeons in the park or fiddling with the Japanese vinyl toys that stand watch over your desk.

    If ideas are the lifeblood of your work, you have to make time for concepting, and you have to overcome the sensation— often overpowering in our work-obsessed culture — that faffing, however creative, is not work.

    Is Procrastination Bad?

    Yes it is.

    Don’t fool yourself into thinking that you’re “concepting” when in fact you’re just not sure what you’re supposed to be doing.

    Spending an hour staring at the wall while thinking up the perfect tagline for a marketing campaign is creative faffing; staring at the wall for an hour because you don’t know how to come up with a tagline, or don’t know the product you’re marketing well enough to come up with one, is just wasting time.

    Lack of definition is perhaps the biggest friend of your procrastination demons. When we’re not sure what to do — whether because we haven’t planned thoroughly enough, we haven’t specified the scope of what we hope to accomplish in the immediate present, or we lack important information, skills, or resources to get the job done.

    It’s easy to get distracted or to trick ourselves into spinning our wheels doing nothing. It takes our mind off the uncomfortable sensation of failing to make progress on something important.

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    The answer to this is in planning and scheduling. Rather than giving yourself an unspecified length of time to perform an unspecified task (“Let’s see, I guess I’ll work on that spreadsheet for a while”) give yourself a limited amount of time to work on a clearly defined task (“Now I’ll enter the figures from last months sales report into the spreadsheet for an hour”).

    Giving yourself a deadline, even an artificial one, helps build a sense of urgency and also offers the promise of time to “screw around” later, once more important things are done.

    For larger projects, planning plays a huge role in whether or not you’ll spend too much time procrastinating to reach the end reasonably quickly.

    A good plan not only lists the steps you have to take to reach the end, but takes into account the resources, knowledge and inputs from other people you’re going to need to perform those steps.

    Instead of futzing around doing nothing because you don’t have last month’s sales report, getting the report should be a step in the project.

    Otherwise, you’ll spend time cooling your heels, justifying your lack of action as necessary: you aren’t wasting time because you want to, but because you have to.

    How Bad Procrastination Can Be

    Our mind can often trick us into procrastinating, often to the point that we don’t realize we’re procrastinating at all.

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    After all, we have lots and lots of things to do; if we’re working on something, aren’t we being productive – even if the one big thing we need to work on doesn’t get done?

    One way this plays out is that we scan our to-do list, skipping over the big challenging projects in favor of the short, easy projects. At the end of the day, we feel very productive: we’ve crossed twelve things off our list!

    That big project we didn’t work on gets put onto the next day’s list, and when the same thing happens, it gets moved forward again. And again.

    Big tasks often present us with the problem above – we aren’t sure what to do exactly, so we look for other ways to occupy ourselves.

    In many cases too, big tasks aren’t really tasks at all; they’re aggregates of many smaller tasks. If something’s sitting on your list for a long time, each day getting skipped over in favor of more immediately doable tasks, it’s probably not very well thought out.

    You’re actively resisting it because you don’t really know what it is. Try to break it down into a set of small tasks, something more like the tasks you are doing in place of the one big task you aren’t doing.

    More consequences of procrastination can be found in this article: 8 Dreadful Effects of Procrastination That Can Destroy Your Life

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    Procrastination, a Technical Failure

    Procrastination is, more often than not, a sign of a technical failure, not a moral failure.

    It’s not because we’re bad people that we procrastinate. Most times, procrastination serves as a symptom of something more fundamentally wrong with the tasks we’ve set ourselves.

    It’s important to keep an eye on our procrastinating tendencies, to ask ourselves whenever we notice ourselves pushing things forward what it is about the task we’ve set ourselves that simply isn’t working for us.

    Learn more about how to fix your procrastination problem here: What Is Procrastination and How to Stop It (The Complete Guide)

    Featured photo credit: chuttersnap via unsplash.com

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