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Get Random!

Get Random!

Get Random

    We spend a lot of time at Lifehack talking about getting organized – making up lists, labeling files, simplifying your workspace, and so on. Everything in its place, and a place for everything, right?

    There’s nothing wrong with this view of organization, so long as you’re getting more work done than the time you’re spending on staying organized. But a lot of times, our brains don’t work quite so neatly. For that matter, our lives don’t work quite so neatly. As it happens, we live in worlds that are as much defined by randomness and chaos as by neatness and order.

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    This isn’t a “left-brain/right-brain thing. It’s about how we engage with the world. Because the world isn’t always as neat and orderly as the systems we create to interact with it, we can fall “out of sync” at times. We feel this all the time – overwhelmed, creatively blocked, or just plain stuck. At those times it’s a good idea to inject a little randomness into our otherwise predictable system.

    Randomness isn’t just a way to “break out of the ordinary” – it is the ordinary! And as much as we try to control things, we need that little seed of randomness now and again to close the gap between our attempts to organize our lives and the mixed-up world that is our lives. It’s what we’re designed for – humans didn’t evolve in a GTD world, we involved in a messy and chaotic world, and we’re pretty well adapted to it.

    Bring on the Crazy

    Here are a handful of ways to add a dash of randomness to your life. Try them all or just one or two, and see if you aren’t quite surprised at the results.

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    The Noguchi Filing System: Designed by Japanese economist Noguchi Yukio, the Noguchi filing system relies on the vagaries of use habits, rather than the alphabet, to sort your files. The idea is simple: instead of filing material in traditional folders and drawers, you put every document (or bundle of related documents) into a 9×12 (or larger) envelope, label it, and file it upright on a shelf. New folders go on the left-hand end of the shelf, and every file you remove goes back not where it came from, but again, on the left-hand end of the shelf. As you use the system, the left side will fill up with material you use the most often, while material you useless often will move to the right. Every so often, you can box up the right half of the shelf and archive it, or shift them into long-term reference sections by subject (Noguchi color codes his reference files, and moves them to their own shelves to be ordered by use once again).

    Though it seems crazy, in testing Noguchi says that access time is almost always faster in shelves sorted by the Noguchi system. That’s because material you’re most likely to need is going to be material you’re most likely to have used recently, and that material is all on the left. The rarely-used files to the right might take longer to find, but since you rarely need to find them, on average you’ll save time – not to mention the time you save by not filing in any particular order in the first place.

    Bananaslug Fever: Searching on Google is pretty straight-forward – if you know what you’re looking for. But it’s easy to get stumped, trying search after search around a topic and coming up with a bunch of not-so-inspiring pages. Enter Bananaslug. The brain-child of my fellow UCSC alum (Go Fightin’ Bananaslugs!) Steve Nelson, Bananaslug works like Google – in fact, it is a front-end to Google – but adds a random keyword from one of a dozen or so categories to your search, creating some interesting – and maybe even inspiring – results.

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    For example, a search for project planning on Google turns up the usual assortment of Wikipedia and blog pages, plus a book or two. Useful, if you’re looking for basic info, but what if you already know all that, and you want to learn something new? When I enter “project planning in Bananaslug and ask for a random keyword from the category “great ideas” (it chose “reasoning”), I’m introduced to whole fields of project planning I didn’t even know about: quantitative reasoning, semi-quantitative reasoning, geometric-based reasoning, temporal knowledge representation, and so on. I could get the same results from Google, except I’d never, ever have known to add “reasoning” to my search terms.

    Change something: Ever try to change a habit. Man is that hard. Experts say if you keep it up for 21 days (or 30, or 28, or 45, or…) it becomes a habit, but that’s clearly BS – the time it takes for something to become a habit varies by the habit itself, the personality of the person trying to instill it, the motivation, and so on. Some things never become habits, and some habits are born in a minute.

    A lot of psychologists, coaches, and other counselors don’t advice their clients to adopt new habits, because habit-creation is rarely under conscious control. Instead, they advise their clients to just change one little thing, anything – move your computer, talk to someone new, try something that’s off your regular routine. It doesn’t necessarily have to be the same thing every day, either – the idea is to create enough chaos that your regular habits become indistinguishable from the new non-habits. Try one new thing every day, and see what happens.

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    Brainstorm: Stuck for an idea? Try “blue”. Or “propeller”. How about “traction ankle”? Throwing a random word or idea or phrase into the mix and forcing yourself to seriously consider it, no matter how far off-topic it might seem, can create a cascade of associations that finally circle back to something useful. For example, according to Eric Abrahamson in A Perfect Mess, the word “blue” was the key that led an advertising firm to develop a safety-focused campaign to reach out to the previously-untapped market of female auto insurance buyers. How? Who knows, and who cares? The important thing is that it works.

    Unschedule: Arnold Schwarzenegger doesn’t have a schedule. If you want to see him, you call his secretary, and if he’s available right now, you come on over. If not, try again later. How crazy is that?

    Of course, your life is a lot more complicated than his, I’m sure – he only has a state to run and movies to make. For you, maybe instead of a “non-schedule” you could try an “Unschedule. Popularized by Neil Fiore in his book The Now Habit, in an Unschedule you schedule only the things you want to do. In the gaps in between, you work on projects, writing them into your schedule after you’ve worked a solid half-hour on a single project. At the end of the day or week, you can see how many hours of productive time you’ve racked up – surprisingly, it’s often much  greater than people manage with a much more orderly, less random schedule. (You can see an example of an Unschedule at Fiore’s site.)

    When the Going Gets Tough, the Tough Get Weird

    Like anything, randomness is best in moderation. Try adding a dash to your otherwise orderly day-to-day and see what happens. One thing about randomness, it’s flexible – that little bit of weirdness might be just helpful today, but one day, when the going gets really weird, you’ll be ready to go with it. You may even go pro*!

    (*With apologies to Hunter S. Thompson)

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    Last Updated on March 31, 2020

    Is Procrastination Bad? The Truth About Procrastination Revealed

    Is Procrastination Bad? The Truth About Procrastination Revealed

    Procrastination is very literally the opposite of productivity. To produce something is to pull it forward, while to procrastinate is to push it forward — to tomorrow, to next week, or ultimately to never.

    Procrastination fills us with shame — we curse ourselves for our laziness, our inability to focus on the task at hand, our tendency to be easily led into easier and more immediate gratifications. And with good reason: for the most part, time spent procrastinating is time spent not doing things that are, in some way or other, important to us.

    There is a positive side to procrastination, but it’s important not to confuse procrastination at its best with everyday garden-variety procrastination.

    Sometimes — sometimes! — procrastination gives us the time we need to sort through a thorny issue or to generate ideas. In those rare instances, we should embrace procrastination — even as we push it away the rest of the time.

    Why We Procrastinate After All?

    We procrastinate for a number of reasons, some better than others. One reason we procrastinate is that, while we know what we want to do, we need time to let the ideas “ferment” before we are ready to sit down and put them into action.

    Some might call this “creative faffing”; I call it, following copywriter Ray Del Savio’s lead, “concepting”.[1]

    Whatever you choose to call it, it’s the time spent dreaming up what you want to say or do, weighing ideas in your mind, following false leads and tearing off on mental wild goose chases, and generally thinking things through.

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    To the outside observer, concepting looks like… well, like nothing much at all. Maybe you’re leaning back in your chair, feet up, staring at the wall or ceiling, or laying in bed apparently dozing, or looking out over the skyline or feeding pigeons in the park or fiddling with the Japanese vinyl toys that stand watch over your desk.

    If ideas are the lifeblood of your work, you have to make time for concepting, and you have to overcome the sensation— often overpowering in our work-obsessed culture — that faffing, however creative, is not work.

    Is Procrastination Bad?

    Yes it is.

    Don’t fool yourself into thinking that you’re “concepting” when in fact you’re just not sure what you’re supposed to be doing.

    Spending an hour staring at the wall while thinking up the perfect tagline for a marketing campaign is creative faffing; staring at the wall for an hour because you don’t know how to come up with a tagline, or don’t know the product you’re marketing well enough to come up with one, is just wasting time.

    Lack of definition is perhaps the biggest friend of your procrastination demons. When we’re not sure what to do — whether because we haven’t planned thoroughly enough, we haven’t specified the scope of what we hope to accomplish in the immediate present, or we lack important information, skills, or resources to get the job done.

    It’s easy to get distracted or to trick ourselves into spinning our wheels doing nothing. It takes our mind off the uncomfortable sensation of failing to make progress on something important.

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    The answer to this is in planning and scheduling. Rather than giving yourself an unspecified length of time to perform an unspecified task (“Let’s see, I guess I’ll work on that spreadsheet for a while”) give yourself a limited amount of time to work on a clearly defined task (“Now I’ll enter the figures from last months sales report into the spreadsheet for an hour”).

    Giving yourself a deadline, even an artificial one, helps build a sense of urgency and also offers the promise of time to “screw around” later, once more important things are done.

    For larger projects, planning plays a huge role in whether or not you’ll spend too much time procrastinating to reach the end reasonably quickly.

    A good plan not only lists the steps you have to take to reach the end, but takes into account the resources, knowledge and inputs from other people you’re going to need to perform those steps.

    Instead of futzing around doing nothing because you don’t have last month’s sales report, getting the report should be a step in the project.

    Otherwise, you’ll spend time cooling your heels, justifying your lack of action as necessary: you aren’t wasting time because you want to, but because you have to.

    How Bad Procrastination Can Be

    Our mind can often trick us into procrastinating, often to the point that we don’t realize we’re procrastinating at all.

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    After all, we have lots and lots of things to do; if we’re working on something, aren’t we being productive – even if the one big thing we need to work on doesn’t get done?

    One way this plays out is that we scan our to-do list, skipping over the big challenging projects in favor of the short, easy projects. At the end of the day, we feel very productive: we’ve crossed twelve things off our list!

    That big project we didn’t work on gets put onto the next day’s list, and when the same thing happens, it gets moved forward again. And again.

    Big tasks often present us with the problem above – we aren’t sure what to do exactly, so we look for other ways to occupy ourselves.

    In many cases too, big tasks aren’t really tasks at all; they’re aggregates of many smaller tasks. If something’s sitting on your list for a long time, each day getting skipped over in favor of more immediately doable tasks, it’s probably not very well thought out.

    You’re actively resisting it because you don’t really know what it is. Try to break it down into a set of small tasks, something more like the tasks you are doing in place of the one big task you aren’t doing.

    More consequences of procrastination can be found in this article: 8 Dreadful Effects of Procrastination That Can Destroy Your Life

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    Procrastination, a Technical Failure

    Procrastination is, more often than not, a sign of a technical failure, not a moral failure.

    It’s not because we’re bad people that we procrastinate. Most times, procrastination serves as a symptom of something more fundamentally wrong with the tasks we’ve set ourselves.

    It’s important to keep an eye on our procrastinating tendencies, to ask ourselves whenever we notice ourselves pushing things forward what it is about the task we’ve set ourselves that simply isn’t working for us.

    Learn more about how to fix your procrastination problem here: What Is Procrastination and How to Stop It (The Complete Guide)

    Featured photo credit: chuttersnap via unsplash.com

    Reference

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