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Get Organized With 4 Ways To Win The Paper War

Get Organized With 4 Ways To Win The Paper War

In my thirteen plus years working as a professional organizer I’ve done my share of organizing paper! I have done more paper organizing than any other type of organizing. Why? Because paper is one of the hardest things to organize and keep organized.

    Paper is so difficult to organize because

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    1. It’s boring
    2. It’s flat and therefore hard to see that you’re making progress very quickly
    3. It’s never ending–it keeps coming in every day
    4. It’s usually primarily black and white which is hard on the eyes
    5. It requires that a decision be made about every piece–really tough for people who have a hard time making decisions.

    Is it any wonder that it’s quite common for people to procrastinate organizing their papers when there are so many other compelling tasks to be done that are much less annoying? Unfortunately, putting off managing paper only costs you more in the long run because as the quantities of it build up, your inclination to deal with it diminishes in equal proportion. Before long you have a paper nightmare, one that causes all kinds of bad feelings like anxiety, depression, self-disgust, anger, irritation and exhaustion.

    Since sorting and organizing paper is part of my everyday working experience, I’ve developed some general guidelines for handling paper that keep me sane and moving forward.

    1.  Never start with paper unless it is the only thing you have to organize.

    If you start with paper, you will quit. You’ll run away! You’ll go shopping, watch TV, eat a cake or decide the lawn just has to be mowed right now. Paper will shut you down.

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    I learned that starting with paper is a big mistake the hard way in my first year as an organizer. I took a client’s lead and started with paper. Halfway through the session the client had an asthma attack, ran to the bathroom and threw up. The lesson I took from that dramatic experience was that it’s not a good organizing strategy to start with paper!

    The only way to effectively deal with paper is to back into it. In other words, don’t tackle it head on. Have a blast evaluating, sorting and purging everything else in your space first. Then when the room is feeling great and all that’s left to do is sort and clear paper, you’ll find paper easier to handle.

    2. Never start with single sheet of paper at the top of a paper pile.

    It’s important that you make some visible progress quickly when organizing paper. The best way to do that is to throw away as much as you can as fast as you can. Therefore, you must first process BIG CHUNKS of paper like magazines, newsletters and papers stapled together. You will see yourself as a success when your paper pile goes down quickly and you’ll stay motivated to keep working.

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    3. Keep only those papers that you are likely to USE.

    Most people keep too much paper either because they don’t know what to keep, so they keep everything because that’s the safe thing to do, or they postpone making decisions for fear they’ll make a mistake, resulting in holding on to large volumes of useless paper. Many people don’t slow down enough to think about what papers they really need to keep. Keeping everything seems like the best insurance against not having the papers they need at a time when they need them. But, can they find them when they need them? The more paper you keep, the more work you must do to keep them organized and accessible!

    My advice is to reflect back on your history and remember those times when you needed to retrieve papers. The kinds of papers you needed in the past are the types you are likely to need in the future. The times that come back to me most vividly were when I was buying a house or applying for a loan. Keep only those papers you are likely to use at some later date.

    When in doubt about whether to keep a certain type of paper ask yourself, “How will I use this?” If you can’t come up with a past memory of using that type of paper or you can’t think of a way that you could use it in the future, pitch it! And, celebrate! You just made your life easier!

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    4. Make paper leave your space every day.

    Eighty to 90% of paper that is filed NEVER gets used again. Becoming more discerning and committed to purging paper will lighten your load and empower you. Be sure to process mail every day–meaning, sort it, pitch the obvious junk mail, and deliberately store papers that require further action or filing in specific places where they can be easily retrieved at a later date. Taking regular action to purge paper will keep you in the power position relative to paper. Postponing working with paper is akin to telling paper to go ahead and take over. Vigilance with paper purging takes only minutes per day and will save you hours and hours of agony at a later date.

    Image: Kozumel

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    Last Updated on September 28, 2020

    How To Study Effectively: 7 Simple Tips

    How To Study Effectively: 7 Simple Tips

    The brain is a tangled web of information. We don’t remember single facts, but instead we interlink everything by association. Anytime we experience a new event, our brains tie the sights, smells, sounds and our own impressions together into a new relationship.

    Our brain remembers things by repetition, association, visual imagery, and all five senses. By knowing a bit about how the brain works, we can become better learners, absorbing new information faster than ever.

    Here are some study tips to help get you started:

    1. Use Flashcards

    Our brains create engrained memories through repetition. The more times we hear, see, or repeat something to ourselves, the more likely we are to remember it.

    Flashcards can help you learn new subjects quickly and efficiently. Flashcards allow you to study anywhere at any time. Their portable nature lends them to quick study sessions on the bus, in traffic, at lunch, or in the doctor’s office. You can always whip out your flashcards for a quick 2 to 3 minute study session.

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    To create effective flashcards, you need to put one point on each flashcard. Don’t load up the entire card with information. That’s just overload. Instead, you should dedicate one concept to each card.

    One of the best ways to make flashcards is to put 1 question on the front and one answer on the back. This way, you can repeatedly quiz yourself into you have mastered any topic of your choice.

    Commit to reading through your flash cards at least 3 times a day and you will be amazed at how quickly you pick up new information.

    As Tony Robbins says,

    “Repetition is the mother of skill”.

    2. Create the Right Environment

    Often times, where you study can be just as important as how you study. For an optimum learning environment, you’ll want to find a nice spot that is fairly peaceful. Some people can’t stand a deafening silence, but you certainly don’t want to study near constant distractions.

    Find a spot that you can call your own, with plenty of room to spread out your stuff. Go there each time you study and you will find yourself adapting to a productive study schedule. When you study in the same place each time, you become more productive in that spot because you associate it with studying.

    3. Use Acronyms to Remember Information

    In your quest for knowledge, you may have once heard of an odd term called “mnemonics”. However, even if you haven’t heard of this word, you have certainly heard of its many applications. One of the most popular mnemonic examples is “Every Good Boy Does Fine”. This is an acronym used to help musicians and students to remember the notes on a treble clef stave.

    An acronym is simply an abbreviation formed using the intial letters of a word. These types of memory aids can help you to learn large quantities of information in a short period of time.

    4. Listen to Music

    Research has long shown that certain types of music help you to recall information. Information learned while listening to a particular song can often be remembered simply by “playing” the songs mentally in your head.

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    5. Rewrite Your Notes

    This can be done by hand or on the computer. However, you should keep in mind that writing by hand can often stimulate more neural activity than when writing on the computer.

    Everyone should study their notes at home but often times, simply re-reading them is too passive. Re-reading your notes can cause you to become disengaged and distracted.

    To get the most out of your study time, make sure that it is active. Rewriting your notes turns a passive study time into an active and engaging learning tool. You can begin using this technique by buying two notebooks for each of your classes. Dedicate one of the notebooks for making notes during each class. Dedicate the other notebook to rewriting your notes outside of class.

    6. Engage Your Emotions

    Emotions play a very important part in your memory. Think about it. The last time you went to a party, which people did you remember? The lady who made you laugh, the man who hurt your feelings, and the kid who went screaming through the halls are the ones you will remember. They are the ones who had an emotional impact.

    Fortunately, you can use the power of emotion in your own study sessions. Enhance your memory by using your five senses. Don’t just memorize facts. Don’t just see and hear the words in your mind. Create a vivid visual picture of what you are trying to learn.

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    For example, if you are trying to learn the many parts of a human cell, begin physically rotating the cell in your minds eye. Imagine what each part might feel like. Begin to take the cell apart piece by piece and then reconstruct it. Paint the human cell with vivid colors. Enlarge the cell in your mind’s eye so that it is now six feet tall and putting on your own personal comedy show. This visual and emotional mind play will help deeply encode information into your memory.

    7. Make Associations

    One of the best ways to learn new things is to relate what you want to learn with something you already know. This is known as association, and it is the mental glue that drives your brain.

    Have you ever listened to a song and been flooded by memories that were connected to it? Have you ever seen an old friend that triggered memories from childhood? This is the power of association.

    To maximize our mental powers, we must constantly be looking for ways to relate new information with old ideas and concepts that we are already familiar with.

    You can do this with the use of mindmapping. A mind map is used to diagram words, pictures, thoughts, and ideas into a an interconnected web of information. This simple practice will help you to connect everything you learn into a global network of knowledge that can be pulled from at any moment.

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    Learn more about mindmapping here: How to Mind Map to Visualize Your Thoughts (With Mind Map Examples)

    Featured photo credit: Alissa De Leva via unsplash.com

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