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Get More Out of Google Reader

Get More Out of Google Reader
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    If you’ve already gotten started with Google Reader, you’re probably ready for some advanced tips and tricks to make better use of this rather full-featured RSS client. Here’s what you need to do to become a real Google Reader power user.

    Get Organized

    Google Reader offers two effective ways to wrangle your feeds into order: folders and tags. (Google is inconsistent in its use of “folders” and “tags”, often treating them as the same thing, but since foldering and tagging appeal to distinct mindsets, it’s effective to talk about them as two separate things.)

    Foldering

    To create a folder, click on any feed and select “New folder” from the “Feed settings…” drop-down at the top right. A pop-up will prompt you to enter a name for your new folder; once you click ok, the new folder will be created and the feed will be moved into it.

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    To add more feeds into a folder, simply select the folder’s name from the “Feed settings…” drop-down while reading the feed; again, it will be moved into the folder. (A neat little fading alert at the top tells you it’s working.)

    Tagging

    You might have already noticed that Google Reader calls the folders you’ve created “tags” when you look at them in the “Settings”. But there’s another, distinct tagging interface in Reader that works more like we’ve come to expect tagging to work.

    At the bottom of each post in a feed, there’s an “Add feed” link (it will say “Edit feed” if you’ve already tagged a post). Clicking this will open a text field to enter tags into. You can enter as many as you like, separated by commas.

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    Once you hit “Save”, scroll down to the bottom in the left-hand sidebar and you’ll see all your tags with little “sale tag” icons next to them. Clicking one opens all the posts you’ve tagged with that tag.

    Share and Star

    On the same toolbar as the “Add tags” link is a link marked “Share”. Google Reader creates a public page for each account, and everything you mark to share gets posted there. For example, my shared items are here. It will also create an RSS feed that your friends or clients or whoever can load into their own RSS reader. In theory, you could load your own shared items RSS, which must be useful for something, but that use escapes me at the moment…

    Right next to “Share” is “Add star”, Google Reader’s version of bookmarking. Anything with a star on it is accessible through the “Starred items” feed at the top left of the page (unlike shared items, starred items do not appear publicly). So you can skim through your feeds, starring anything that merits closer attention, and come back to your “Starred items” view when you have time — just don’t forget to “unstar” them as you read.

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    Take Shortcuts

    Google Reader is fairly intuitive, but there are a few basic keyboard shortcuts you should get to know, to make using it even easier:

    • Go to next item: j
    • Go to previous item: k
    • Down one page: space (will go to next post if current post is less than one page)
    • Star: s
    • Share: shift-s
    • Mark as read/unread: m
    • Mark all in feed as read: shift-a
    • Add tags to an item: t
    • View all items for a tag: gt
    • Go to “all items” view: ga
    • Go to “starred items” view: gs

    Go Further

    The spread of RSS to virtually everything in these mashable times means more and more information can be channeled to Google Reader and available virtually the moment it appears on the web. Here’s a few interesting tricks and hacks I’ve come across to do more with Google Reader:

    • Add your shared items to your own website. Click “put a clip of your shared items” at the top of the “Shared items” view to get the code to add your most recent shared items in a box on your own site. You can choose what to title your feed box, how many items to include (up to 10), the color scheme, and whether or not to show the items’ original sources. (See the “What I’m Reading Lately” box at the bottom right of my site’s home page).
    • Read your feeds on your phone or web-enabled PDA. Google Reader has a beautiful small-screen interface at www.google.com/reader/m. I use Opera Mini on my Treo 680 to view Reader, and although it sometimes takes a little while to load the first page, after that it’s pretty snappy, and Google does a good job of formatting content for the small screen.
    • See what’s playing at a theater near you. Use the Favorite Theater RSS Generator to create a separate RSS feed for each theater you frequent; you will get up-to-date times for each movie currently playing, with one movie title and times per post.
    • Create Google search feeds. If it’s important to you to keep up with new search results for particular search terms, you can use GoogleAlert to create feeds based on selected keywords. The free account allows you to maintain three separate searches; for more, you have to upgrade to a paid account. Make sure you turn off the email alerts under “user settings” or you’ll get duplicate results by email.
    • Create feeds from sites that don’t have them. More patient folk than me can use Dapper to RSS-ify websites that don’t have feeds. You have to identify the content areas to show Dapper how to do it; frankly, the process will need a separate tutorial to explain properly, but if you can figure it out, have at it.
    • Track packages. If you ship a lot of packages, set up a “Package Tracking” folder in Reader and use one of the following services to create RSS feeds for each package. Each is slightly different, so try them all and decide which best meets our needs.
      1. SimpleTracking is, well, simple — enter your tracking number, select what shipping service you’re using, and click “Generate RSS URL”. Cut and paste the URL thus generated into Google Reader. Track your package.
      2. TrackThePack autodetects what service you’re using, and adds the ability to add a note to your feed, which might be useful to distinguish the shipment of toner cartridges from the collection of vintage manga toys you bought on eBay.
      3. Package Tracking With Google Maps and RSS maps your package’s progress on a Google Map, so you can watch your package fly past wherever you live to the central sorting facility and then slowly crawl back to you.
    • Go offline. The latest thing out of Google Labs is Google Gears, an open source browser extension that enables web applications to provide offline functionality using javascript APIs to yadda-yadda-yadda. Here’s the deal with that: Google Gears gives Google Reader mojo, with which you can save your current feeds for off-line reading. If you fly a lot or frequently use your laptop in places where no wi-fi is available, just click “Read offline” at the top right (you’ll be prompted to install Google Gears if you haven’t already; you may be surprised to hear that Google Gears is still in beta, so the usual disclaimers apply). When you come back online, Google Gears will synchronize your offline reading so that anything you’ve read, starred, or shared will show up as such.

    Get All Zen and Stuff

    One last thing: there is no search function in Google Reader. Yes, even though Google is a company built on search technology, the powers that be decided, “no search”. There’s a hack-around involving rolling your own search engine using the OPML export of your Reader subscriptions and a Greasemonkey script and a ball of string and the skull of a righteous man with three silver nails hammered into it, but as soon as you add a new feed you have to start over, and that sounds like a pain in the… neck.

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    So using Google Reader gives you a special opportunity to practice acceptance of those things you cannot change, to learn patience with the way the world is, and rise above your petty yearnings. Which is quite a bit to get from an RSS reader!

    And, like I said, you can track packages.

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    Last Updated on September 10, 2019

    How to Master the Art of Prioritization

    How to Master the Art of Prioritization

    Do you know that prioritization is an art? It is an art that will lead you to success in whatever area that matters to you.

    By prioritization, I’m not talking so much about assigning tasks, but deciding which will take chronological priority in your day—figuring out which tasks you’ll do first, and which you’ll leave to last.

    Effective Prioritization

    There are two approaches to “prioritizing” the tasks in your to-do list that I see fairly often:

    Approach #1 Tackling the Biggest Tasks First and Getting Them out of the Way

    The idea is that by tackling them first, you deal with the pressure and anxiety that builds up and prevents you from getting anything done—whether we’re talking about big or small tasks. Leo Babauta is a proponent of this Big Rocks method.[1]

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    Approach #2 Tackling the Tasks You Can Get Done Quickly and Easily, with Minimal Effort

    Proponents of this method believe that by tackling the small fries first, you’ll have less noise distracting you from the periphery of your consciousness.

    If you believe in getting your email read and responded to, making phone calls and getting Google Reader zeroed before you dive into the high-yield work, you’re a proponent of this method. I suppose you could say Getting Things Done (GTD) encourages this sort of method, since the methodology advises followers to tackle tasks that can be completed within two minutes, right there and then.

    Figure out Your Approach for Prioritization

    My own approach is perhaps a mixture of the two.

    I’ll write out my daily task list and draw little priority stars next to the three items I need to get done that day. They don’t need to be big tasks, but nine times out of ten, they are.

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    Smaller tasks are rarely important enough to warrant a star in the first place; I can always get away without even checking my inbox until the next day if I’m swamped, and the people who need to get in touch with me super quickly know how.

    But I’m not recommending my system of prioritization to you. I’m also not saying that mine is better than Leo’s Big Rocks method, and I’m not saying it’s better than the “if it can be done quickly, do it first” method either.

    The thing with prioritization is that knowing when to do what relies very much on you and the way you work. Some people need to get some small work done to find a sense of accomplishment and clarity that allows them to focus on and tackle bigger items. Others need to deal with the big tasks or they’ll get caught up in the busywork of the day and never move on, especially when that Google Reader count just refuses to get zeroed (personally, I recommend the Mark All As Read button—I use it most days!).

    I’m in between, because my own patterns can be all over the place. Some days I will be ready to rip into massive projects at 7AM. Other times I’ll feel the need to zero every inbox I have and clean up the papers on my desk before I can focus on anything serious. I also know that my peak, efficient working time doesn’t come at 11AM or 3PM or some specific time like it does for many people, but I have several peaks divided by a few troughs. I can feel what’s coming on when and try to keep my schedule liquid enough that I can adapt.

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    That’s why I use a starred task list system rather than a scheduled task list. It allows me to trust myself (something that I suppose takes a certain amount of discipline) and achieve peak efficiency by blowing with the winds. If I fight the peaks and troughs, I’ll get less done; but if I do certain kinds of work in each period of the day as they come, I’ll get more done than most others in a similar line of work.

    You may not be able to trust yourself to that extent without falling into the busywork trap. You may not be able to tackle big tasks first thing in the morning without feeling like you’re pushing against an invisible brick wall that won’t budge. You might not be able to deal with small tasks before the big tasks without feeling pangs of guilt and urgency.

    My point is:

    The prioritization systems themselves don’t matter. They’re all pretty good for a group of people, not least of all to the people who espouse them because they use them and find them effective.

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    What matters is that you don’t fall for one set of dogma (and I’m not saying Leo Babauta or David Allen preach these things as dogma, but sometimes their proponents do) until you’ve tried the systems extensively, and found which method of chronological prioritization works for you.

    And if the system you already use works great, then there’s no need to bother trying others—in the world of personal productivity, it’s too easy to mess with something that works and find yourself unable to get back into your former groove.

    “If it ain’t broke, don’t fix it.”

    In truth, this principle applies to all sorts of personal productivity issues, though it’s important to know which issues it applies to.

    If you thought multitasking worked well for you each day and I’d have to contend that you are wrong—multitasking is a universal myth in my books! But if you find yourself prioritizing tasks that never get done, you might need to reconsider which of the above approaches you’re using and change to a system that is more personally effective.

    More About Prioritization & Time Management

    Featured photo credit: Sabri Tuzcu via unsplash.com

    Reference

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