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Eliminate Common Writing Mistakes

Eliminate Common Writing Mistakes
Eliminate Common Writing Mistakes

    Let me just say, spell-check is not your friend. While it is ostensibly a useful service intended to help improve the quality of your written work, it is in actuality the product of a plot between Bill Gates, Richard Stallman, and Kim Jong Il, who are working together to undermine America’s public image in preparation for a non-violent overthrow of our country and our way of life. Really! It’s the only possible explanation for why spell-checking a document allows so many embarrassing and often hilarious mistakes to remain in the final document – mistakes that generally make the writer look more stupid than s/he would if there had been an uncorrected typo or two.

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    Let me give you an example. Recently I graded a paper in which a student listed the kinds of jobs traditionally held by women. They meant to write “nursing, teaching, etcetera”, as far as I can guess; what they ended up with was “nursing, teaching, excreta.” Now, this might well sum up the social position of women in much of American history, but I don’t think it’s what the author meant to say.

    The point is, spell-check won’t catch a lot of mistakes, so it’s important to express yourself in clear English before spell-check is ever engaged. This is even more important because spell-check doesn’t even apply in a lot of cases, like spoken language where we tend to make a lot of mistakes because we’re not really thinking much about how we’re expressing ourselves – which can be deadly in the wrong circumstances, like a big presentation or a job interview.

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    Those poor speaking skills transfer over into our written work. What makes it even worse is that students and others learn that the best writing is often praised for its “conversational” tone, for the way it captures the rhythms and cadences of speech. So they write like they speak, thinking that it’s easy, when the reality is that the best writers work incredibly hard to make their work “sound” like the way people talk – and most good writers never get there.

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    So what kind of errors do people make? Allow me to list a few of my personal pet peeves – feel free to list your own in the comments. I’ll avoid the easy ones, like “their/there/they’re” and “than/then” because a) “their” low-hanging fruit (see how annoying that is?!) and b) as it happens the Gates/Stallman/Kim Jong Il Triad, realizing that we’re onto them, has responded by making Office 2007 very adept at correcting these misuses according to their context.

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    • Supposably: This one’s more common in speech than writing (at least in my experience — and spell-check actually will catch this one). What you mean is “supposedly”, which means roughly “according to my supposition”. “Supposably” supposedly stems from the many other “-ably” words like “reasonably” and “variably” and would mean something like “able to be supposed”, if it were a word, which it’s not.
    • “Aisle” vs. “isle”: An assignment in one of my classes asks students to visit a toy store and look at how toys are marketed. I’ve never had a student write about the aisles in the toy store; they always write “isles”. Isles are big hunks of land surrounded by water and probably wouldn’t fit in your average Toys R Us; aisles, on the other hand, are the walkways lined with shelves such as you’d find in a store.
    • “Role” vs. “roll”. One rolls dice, wheels, cookie dough, or unsuspecting victims,; one plays a role in a play or in society. One’s a verb, the other a noun.
    • “Now and days”: I wouldn’t believe this one if I hadn’t seen it repeatedly. It means “nowadays”; in student papers, it is usually contrasted with “back in the day”, which is another pet peeve of mine but at least it makes grammatical sense.
    • “Could of”, “would of”, and “should of”: This is a case where the way words sound when they’re spoken is transcribed directly into print. The correct form is “could/would/should have“, but when we speak we usually contract them into “could’ve” and so on, which sounds like “could of”.
    • “Apart” vs. “a part”: I have a special fondness for this product of a missing space typo and sloppy spell-checking, because it spells out the philosophy laid out by the unnamed main character in Ralph Ellison’s Invisible Man. After trying and failing to conform to American society’s expectations of a black man’s role, and then trying and failing again to manage as an outcast revolutionary, the Invisible Man resolves to be “a part of them as well as apart from them” (“them” being mainstream white society). As Ellison’s narrator’s conclusion suggests, it’s rather important to know which of those one means — “a part of” and “apart from” mean the opposite thing.
    • “Taken for granite”: Unless you’re looking at a very realistic-looking stone-finish countertop, it’s unlikely that you are going to take anything for granite! When you are discussing things that are so much a part of your life that you have ceased to take notice of them, you are taking them for granted, not for granite. Granite is a type of stone and has few needs; you don’t have to take anything for it.

    There is no easy remedy for these kinds of mistakes – you just have to learn not to make them. Ask a trusted reader* to review your work to at least eliminate the ones that get through, but in the end, you have to learn not to make these mistakes in the first place. At risk are two things: clarity and credibility. Clarity because you can’t always count on your readers to put in the time and effort to figure out what you meant to write; credibility because stupid grammatical errors like this make you look at best sloppy and uncaring about your writing (and if you don’t care, why should your reader) and at worst just plain stupid.

    What common writing errors drive you up the wall? Let us know in the comments.

    * A trusted reader is someone you trust enough to read your work and tell you how much it sucks. This means that your mom, who loves everything you do (remember the fuss she made over your first poopy dipey?), probably isn’t a good trusted reader. You’re looking for that perfect blend of someone who likes you enough not to want to see you fail but who is cruel enough to take a certain grim pleasure in pointing out your failures. Maybe your mom is like that, on second thought. If so, fine– have her read all your work. And seek therapy – you’re going to need it!

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    Last Updated on March 13, 2019

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    Have you gotten into a rut before? Or are you in a rut right now?

    You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

    Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

    1. Work on the small tasks.

    When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

    Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

    2. Take a break from your work desk.

    Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

    Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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    3. Upgrade yourself

    Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

    The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

    4. Talk to a friend.

    Talk to someone and get your mind off work for a while.

    Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

    5. Forget about trying to be perfect.

    If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

    Just start small. Do what you can, at your own pace. Let yourself make mistakes.

    Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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    6. Paint a vision to work towards.

    If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

    Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

    Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

    7. Read a book (or blog).

    The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

    Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

    Check out the best selling books; those are generally packed with great wisdom.

    8. Have a quick nap.

    If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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    9. Remember why you are doing this.

    Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

    What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

    10. Find some competition.

    Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

    Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

    11. Go exercise.

    Since you are not making headway at work, might as well spend the time shaping yourself up.

    Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

    As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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    Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

    12. Take a good break.

    Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

    Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

    Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

    Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

    More Resources About Getting out of a Rut

    Featured photo credit: Joshua Earle via unsplash.com

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