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Eliminate Common Writing Mistakes

Eliminate Common Writing Mistakes
Eliminate Common Writing Mistakes

    Let me just say, spell-check is not your friend. While it is ostensibly a useful service intended to help improve the quality of your written work, it is in actuality the product of a plot between Bill Gates, Richard Stallman, and Kim Jong Il, who are working together to undermine America’s public image in preparation for a non-violent overthrow of our country and our way of life. Really! It’s the only possible explanation for why spell-checking a document allows so many embarrassing and often hilarious mistakes to remain in the final document – mistakes that generally make the writer look more stupid than s/he would if there had been an uncorrected typo or two.

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    Let me give you an example. Recently I graded a paper in which a student listed the kinds of jobs traditionally held by women. They meant to write “nursing, teaching, etcetera”, as far as I can guess; what they ended up with was “nursing, teaching, excreta.” Now, this might well sum up the social position of women in much of American history, but I don’t think it’s what the author meant to say.

    The point is, spell-check won’t catch a lot of mistakes, so it’s important to express yourself in clear English before spell-check is ever engaged. This is even more important because spell-check doesn’t even apply in a lot of cases, like spoken language where we tend to make a lot of mistakes because we’re not really thinking much about how we’re expressing ourselves – which can be deadly in the wrong circumstances, like a big presentation or a job interview.

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    Those poor speaking skills transfer over into our written work. What makes it even worse is that students and others learn that the best writing is often praised for its “conversational” tone, for the way it captures the rhythms and cadences of speech. So they write like they speak, thinking that it’s easy, when the reality is that the best writers work incredibly hard to make their work “sound” like the way people talk – and most good writers never get there.

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    So what kind of errors do people make? Allow me to list a few of my personal pet peeves – feel free to list your own in the comments. I’ll avoid the easy ones, like “their/there/they’re” and “than/then” because a) “their” low-hanging fruit (see how annoying that is?!) and b) as it happens the Gates/Stallman/Kim Jong Il Triad, realizing that we’re onto them, has responded by making Office 2007 very adept at correcting these misuses according to their context.

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    • Supposably: This one’s more common in speech than writing (at least in my experience — and spell-check actually will catch this one). What you mean is “supposedly”, which means roughly “according to my supposition”. “Supposably” supposedly stems from the many other “-ably” words like “reasonably” and “variably” and would mean something like “able to be supposed”, if it were a word, which it’s not.
    • “Aisle” vs. “isle”: An assignment in one of my classes asks students to visit a toy store and look at how toys are marketed. I’ve never had a student write about the aisles in the toy store; they always write “isles”. Isles are big hunks of land surrounded by water and probably wouldn’t fit in your average Toys R Us; aisles, on the other hand, are the walkways lined with shelves such as you’d find in a store.
    • “Role” vs. “roll”. One rolls dice, wheels, cookie dough, or unsuspecting victims,; one plays a role in a play or in society. One’s a verb, the other a noun.
    • “Now and days”: I wouldn’t believe this one if I hadn’t seen it repeatedly. It means “nowadays”; in student papers, it is usually contrasted with “back in the day”, which is another pet peeve of mine but at least it makes grammatical sense.
    • “Could of”, “would of”, and “should of”: This is a case where the way words sound when they’re spoken is transcribed directly into print. The correct form is “could/would/should have“, but when we speak we usually contract them into “could’ve” and so on, which sounds like “could of”.
    • “Apart” vs. “a part”: I have a special fondness for this product of a missing space typo and sloppy spell-checking, because it spells out the philosophy laid out by the unnamed main character in Ralph Ellison’s Invisible Man. After trying and failing to conform to American society’s expectations of a black man’s role, and then trying and failing again to manage as an outcast revolutionary, the Invisible Man resolves to be “a part of them as well as apart from them” (“them” being mainstream white society). As Ellison’s narrator’s conclusion suggests, it’s rather important to know which of those one means — “a part of” and “apart from” mean the opposite thing.
    • “Taken for granite”: Unless you’re looking at a very realistic-looking stone-finish countertop, it’s unlikely that you are going to take anything for granite! When you are discussing things that are so much a part of your life that you have ceased to take notice of them, you are taking them for granted, not for granite. Granite is a type of stone and has few needs; you don’t have to take anything for it.

    There is no easy remedy for these kinds of mistakes – you just have to learn not to make them. Ask a trusted reader* to review your work to at least eliminate the ones that get through, but in the end, you have to learn not to make these mistakes in the first place. At risk are two things: clarity and credibility. Clarity because you can’t always count on your readers to put in the time and effort to figure out what you meant to write; credibility because stupid grammatical errors like this make you look at best sloppy and uncaring about your writing (and if you don’t care, why should your reader) and at worst just plain stupid.

    What common writing errors drive you up the wall? Let us know in the comments.

    * A trusted reader is someone you trust enough to read your work and tell you how much it sucks. This means that your mom, who loves everything you do (remember the fuss she made over your first poopy dipey?), probably isn’t a good trusted reader. You’re looking for that perfect blend of someone who likes you enough not to want to see you fail but who is cruel enough to take a certain grim pleasure in pointing out your failures. Maybe your mom is like that, on second thought. If so, fine– have her read all your work. And seek therapy – you’re going to need it!

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    Last Updated on March 31, 2020

    Is Procrastination Bad? The Truth About Procrastination Revealed

    Is Procrastination Bad? The Truth About Procrastination Revealed

    Procrastination is very literally the opposite of productivity. To produce something is to pull it forward, while to procrastinate is to push it forward — to tomorrow, to next week, or ultimately to never.

    Procrastination fills us with shame — we curse ourselves for our laziness, our inability to focus on the task at hand, our tendency to be easily led into easier and more immediate gratifications. And with good reason: for the most part, time spent procrastinating is time spent not doing things that are, in some way or other, important to us.

    There is a positive side to procrastination, but it’s important not to confuse procrastination at its best with everyday garden-variety procrastination.

    Sometimes — sometimes! — procrastination gives us the time we need to sort through a thorny issue or to generate ideas. In those rare instances, we should embrace procrastination — even as we push it away the rest of the time.

    Why We Procrastinate After All?

    We procrastinate for a number of reasons, some better than others. One reason we procrastinate is that, while we know what we want to do, we need time to let the ideas “ferment” before we are ready to sit down and put them into action.

    Some might call this “creative faffing”; I call it, following copywriter Ray Del Savio’s lead, “concepting”.[1]

    Whatever you choose to call it, it’s the time spent dreaming up what you want to say or do, weighing ideas in your mind, following false leads and tearing off on mental wild goose chases, and generally thinking things through.

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    To the outside observer, concepting looks like… well, like nothing much at all. Maybe you’re leaning back in your chair, feet up, staring at the wall or ceiling, or laying in bed apparently dozing, or looking out over the skyline or feeding pigeons in the park or fiddling with the Japanese vinyl toys that stand watch over your desk.

    If ideas are the lifeblood of your work, you have to make time for concepting, and you have to overcome the sensation— often overpowering in our work-obsessed culture — that faffing, however creative, is not work.

    Is Procrastination Bad?

    Yes it is.

    Don’t fool yourself into thinking that you’re “concepting” when in fact you’re just not sure what you’re supposed to be doing.

    Spending an hour staring at the wall while thinking up the perfect tagline for a marketing campaign is creative faffing; staring at the wall for an hour because you don’t know how to come up with a tagline, or don’t know the product you’re marketing well enough to come up with one, is just wasting time.

    Lack of definition is perhaps the biggest friend of your procrastination demons. When we’re not sure what to do — whether because we haven’t planned thoroughly enough, we haven’t specified the scope of what we hope to accomplish in the immediate present, or we lack important information, skills, or resources to get the job done.

    It’s easy to get distracted or to trick ourselves into spinning our wheels doing nothing. It takes our mind off the uncomfortable sensation of failing to make progress on something important.

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    The answer to this is in planning and scheduling. Rather than giving yourself an unspecified length of time to perform an unspecified task (“Let’s see, I guess I’ll work on that spreadsheet for a while”) give yourself a limited amount of time to work on a clearly defined task (“Now I’ll enter the figures from last months sales report into the spreadsheet for an hour”).

    Giving yourself a deadline, even an artificial one, helps build a sense of urgency and also offers the promise of time to “screw around” later, once more important things are done.

    For larger projects, planning plays a huge role in whether or not you’ll spend too much time procrastinating to reach the end reasonably quickly.

    A good plan not only lists the steps you have to take to reach the end, but takes into account the resources, knowledge and inputs from other people you’re going to need to perform those steps.

    Instead of futzing around doing nothing because you don’t have last month’s sales report, getting the report should be a step in the project.

    Otherwise, you’ll spend time cooling your heels, justifying your lack of action as necessary: you aren’t wasting time because you want to, but because you have to.

    How Bad Procrastination Can Be

    Our mind can often trick us into procrastinating, often to the point that we don’t realize we’re procrastinating at all.

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    After all, we have lots and lots of things to do; if we’re working on something, aren’t we being productive – even if the one big thing we need to work on doesn’t get done?

    One way this plays out is that we scan our to-do list, skipping over the big challenging projects in favor of the short, easy projects. At the end of the day, we feel very productive: we’ve crossed twelve things off our list!

    That big project we didn’t work on gets put onto the next day’s list, and when the same thing happens, it gets moved forward again. And again.

    Big tasks often present us with the problem above – we aren’t sure what to do exactly, so we look for other ways to occupy ourselves.

    In many cases too, big tasks aren’t really tasks at all; they’re aggregates of many smaller tasks. If something’s sitting on your list for a long time, each day getting skipped over in favor of more immediately doable tasks, it’s probably not very well thought out.

    You’re actively resisting it because you don’t really know what it is. Try to break it down into a set of small tasks, something more like the tasks you are doing in place of the one big task you aren’t doing.

    More consequences of procrastination can be found in this article: 8 Dreadful Effects of Procrastination That Can Destroy Your Life

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    Procrastination, a Technical Failure

    Procrastination is, more often than not, a sign of a technical failure, not a moral failure.

    It’s not because we’re bad people that we procrastinate. Most times, procrastination serves as a symptom of something more fundamentally wrong with the tasks we’ve set ourselves.

    It’s important to keep an eye on our procrastinating tendencies, to ask ourselves whenever we notice ourselves pushing things forward what it is about the task we’ve set ourselves that simply isn’t working for us.

    Learn more about how to fix your procrastination problem here: What Is Procrastination and How to Stop It (The Complete Guide)

    Featured photo credit: chuttersnap via unsplash.com

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