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Effective is Not the Same as Efficient

Effective is Not the Same as Efficient
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Are you efficient, effective, or efficiently effective? As you are focused on getting things done efficiently you may be making very quick decisions. You rapidly move through tasks and check things off your To-Do list one, two, three. You look productive because there is activity, your list is full of check marks or strikeouts showing completion, and your calendar shows meetings. That To-Do list isn’t too long and overwhelming because you’re on it. The question is:

Are doing the right things? The key to effectiveness is that you’re doing things that lead to results in the realm of your responsibilities. Meanwhile the key to efficiency is getting your things done in a manner that consumes just the appropriate amount of energy and resources.

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Examining efficiency in automobiles: a fuel efficient vehicle gets more miles to the gallon. A car with a mile per gallon (mpg) rating of 50, like a Toyota Prius, is thought to be a mighty efficient car. And it is. However, a Prius wouldn’t always be an effective car. For example, if you had to pull a trailer loaded with your favorite outdoor toy; a camper, a power boat, or a fleet of motorcycles, a Prius probably doesn’t have the horsepower to pull the trailer. It might not even move away from the parking spot. It’s effectiveness in the specific application is low or null.
Personal efficiency is related to the systems that you have in place – the things that allow you to accomplish the most easily. Some characteristics of people who are efficient are:

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  • You are organized. You can find things quickly.
  • You know how to use the tools on your computer to the nth degree
  • You write readable and actionable emails
  • Your meetings are well run
  • You process all the expense reports turned in to you at one time and on a regular schedule (for example)
  • You know how to work well with your assistant

Personal effectiveness is closely related to education, experience, and expertise. Your effectiveness is supported by personal efficiency but it’s not the same thing. Education, experience and expertise are the things that give you the ability to meet the goals you have. If you are accomplishing goals that are not your goals continually – you are not being effective. You are being active but not effective. Examples of effectiveness are:

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  • Meeting deadlines for reports or other contributions
  • Making quota
  • Earning the amount you target
  • Taking the personal time you desire
  • Leading your team to define and execute a project

Let’s briefly view the elements of education, experience and expertise as they contribute to your effectiveness.

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Education is formal education in college, high school or other institutions. It is also tutoring you receive from a mentor or boss. Education comes from those classes you add to your work week such as Negotiation Skills or Managing a Team workshops. Education is advanced as you read and learn independently.

Experience and expertise are the accumulation understanding, savvy and wisdom resulting from involvement and history. Seeing how things are done and hearing evaluations of actions and decisions yields experience. Finding and remedying mistakes is often the fastest path to expertise. Those things that lead you to think, “I’ll never do that again,” yield loads of experience and expertise.

Efficiency and Effectiveness are different and combined lead to an unstoppable result orientation which feeds success. See how you can find more of each then watch where you go from there!

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Last Updated on January 2, 2019

7 Steps For Making a New Year’s Resolution and Keeping It

7 Steps For Making a New Year’s Resolution and Keeping It

Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

1. Just pick one thing

If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

2. Plan ahead

To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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3. Anticipate problems

There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

4. Pick a start date

You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

5. Go for it

On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

Your commitment card will say something like:

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  • I enjoy a clean, smoke-free life.
  • I stay calm and in control even under times of stress.
  • I’m committed to learning how to run my own business.
  • I meditate daily.

6. Accept failure

If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

Perseverance is the key to success. Try again, keep trying and you will succeed.

7. Plan rewards

Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new?

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