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Disconnected Productivity: 9-Step Program to Cure Email Addiction

Disconnected Productivity: 9-Step Program to Cure Email Addiction
Addiction

    The biggest obstacle to productivity is connectivity. Too many of us have become addicted to email, to our feed readers, to Twitter and IM, to forums, to social sites like MySpace and YouTube and Digg. It’s an addiction, and as yet, no good cure for it has been found.

    Today let’s crank up our productivity by curing our addiction.

    Going through this program won’t be easy, but think about all the things you want to do beside work or surf the Internets. You can have a life — if you get rid of your addiction, do you work in less time, and free up the rest of your life for more meaningful stuff. Disconnect to become productive, and be productive to claim the rest of your life.

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    Here’s a 9-Step Program to cure yourself of email (or other online) addiction — we offer just as much cure as the 12-Step Folk, but with 3 fewer steps! Remember, these steps focus on email addiction, but they can be applied to any online addiction.

    1. Admit the problem. You can’t cure your addiction if you won’t admit you have it, and if you don’t want to cure yourself. C’mon, admit it! You’re just as addicted as the next guy. In fact, you should probably be getting back to work right about now. Admit that you spend too much time checking your email, and too much time doing stuff online that isn’t actually productive. Admit that you could be doing a lot more if you cut back on this stuff. Now resolve to cure yourself!

    2. Be aware of your impulses. This is a powerful step — in order to disconnect your urge to check email from the actual action of checking it, you need to be aware of your urges. So, for the first 2-3 days, don’t check your email any less frequently than usual — just become aware that you have the urge. The best method for this is to keep a little sheet of paper with you, and to mark a tally each time you get the urge. The point is not to see how high or low your tally count is, but to become more aware of the impulses as they hit us.

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    3. Clear your inbox. OK, while you’re doing the tallying, prepare yourself for a more productive life by clearing out your inbox. If you’ve got hundreds (or thousands) of messages, this could take awhile — and in that case, it’s best to create a new folder (Temporary Zone) and dump all your messages that are more than a day old in this folder. You can get to those over the next week or so, clearing them out of the temporary folder in chunks. For the rest of the messages in your inbox, you’ll need to develop the habit of dealing with each email, one at a time, and disposing of each one quickly. Open each email and take quick action: 1) reply immediately (and file or delete the original); 2) delete; 3) file for later reference; 4) forward for delegation (and file or delete the original); 5) write down any necessary actions on your to-do list and file the email; or 6) put any that require a longer reply in an @reply folder for later. But be sure to get to your @reply folder once a day. By processing each email with one of these actions, you can clear out your inbox completely.

    4. Go cold turkey. OK, you’ve cleared your inbox and become more aware of your urges. Now’s the time for drastic action. Go one whole day without checking email. Gasp! That’s impossible! Not really. The world will not collapse if you don’t check email. Set up an autoresponder saying that you are not able to respond to email today because you are working on a major project (or are out of the office) and notifying recipients that they should call you if it requires a more urgent response. People will understand, trust me. Shut off your email notification — in fact, shut off the Internet completely. Now, use your email-less day to get a number of important tasks done!

    5. Set email processing times. If you were successful, and were able to go an entire day without email (and you can, really!), then you know that life will go on if you don’t read your email right away. Now you know you can live with less email. Set 2-3 specific times during the day when you will check and process your inbox. Something like 10, 2 and 4. Do not set it for first thing in the morning or last thing at night. Give yourself 15 minutes to process your inbox, set a timer when it’s your email time, and crank through your inbox. When the timer goes off, close your email client until the next time. Don’t open up your email until it’s your set email time.

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    6. Divert yourself. But I really need to check my email! The urge is too strong! You can do this, young jedi. When you feel an urge, drink a glass of water. Stand up and stretch. Take a short walk. Go work on your next task on your to-do list. Anything, anything, to divert you from actually giving in to the urge. And the urge will pass. And all will be right in the world.

    7. Clear your inbox again. When your email processing time comes up, try to clear out your inbox. Don’t let them pile up. If you can’t clear out your inbox during the allotted time, try and do it during your next email processing time. If you are consistently failing to clear your inbox, you need to either become more efficient at it, or increase your email processing time a little. Or best yet, reduce the amount of email you get by unsubscribing from mailing lists, asking friends and family not to forward inane joke or chain emails to you, filtering out senders who continue to do so, and not replying to emails that don’t really require a response.

    8. Manage expectations. But what if your co-workers or friends or associates expect a reply right away? Let them know that, in order to increase your productivity, you only check email twice a day, and that you are committed to answering them as promptly as possible within those two processing times. A politely-worded email from you to all of the people with whom you correspond should do the trick. If not, they’ll begin to understand after a few days.

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    9. Get stuff done. Now that you’re only checking email 2-3 times a day, for a total of less than an hour a day, you’ve got lots of time on your hands to actually get stuff done. Use it wisely. Adopt a “Do It Now” attitude, and really crank through your tasks. Work less, and go out and discover the rest of life.

    More by this author

    The Gentle Art of Saying No How to Find Your Passion and Live a Fulfilling Life Simple Productivity: 10 Ways to Do More by Focusing on the Essentials How to Pare Your To-do List Down to the Essentials A Guide to Becoming a Better Writer: 15 Practical Tips

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    Last Updated on January 2, 2019

    7 Steps For Making a New Year’s Resolution and Keeping It

    7 Steps For Making a New Year’s Resolution and Keeping It

    Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

    Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

    Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

    Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

    1. Just pick one thing

    If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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    Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

    Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

    2. Plan ahead

    To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

    Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

    Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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    3. Anticipate problems

    There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

    4. Pick a start date

    You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

    Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

    5. Go for it

    On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

    Your commitment card will say something like:

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    • I enjoy a clean, smoke-free life.
    • I stay calm and in control even under times of stress.
    • I’m committed to learning how to run my own business.
    • I meditate daily.

    6. Accept failure

    If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

    If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

    Perseverance is the key to success. Try again, keep trying and you will succeed.

    7. Plan rewards

    Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

    Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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    Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

    Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

    Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new?

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