Advertising
Advertising

Disconnected Productivity: 9-Step Program to Cure Email Addiction

Disconnected Productivity: 9-Step Program to Cure Email Addiction
Addiction

    The biggest obstacle to productivity is connectivity. Too many of us have become addicted to email, to our feed readers, to Twitter and IM, to forums, to social sites like MySpace and YouTube and Digg. It’s an addiction, and as yet, no good cure for it has been found.

    Today let’s crank up our productivity by curing our addiction.

    Going through this program won’t be easy, but think about all the things you want to do beside work or surf the Internets. You can have a life — if you get rid of your addiction, do you work in less time, and free up the rest of your life for more meaningful stuff. Disconnect to become productive, and be productive to claim the rest of your life.

    Advertising

    Here’s a 9-Step Program to cure yourself of email (or other online) addiction — we offer just as much cure as the 12-Step Folk, but with 3 fewer steps! Remember, these steps focus on email addiction, but they can be applied to any online addiction.

    1. Admit the problem. You can’t cure your addiction if you won’t admit you have it, and if you don’t want to cure yourself. C’mon, admit it! You’re just as addicted as the next guy. In fact, you should probably be getting back to work right about now. Admit that you spend too much time checking your email, and too much time doing stuff online that isn’t actually productive. Admit that you could be doing a lot more if you cut back on this stuff. Now resolve to cure yourself!

    2. Be aware of your impulses. This is a powerful step — in order to disconnect your urge to check email from the actual action of checking it, you need to be aware of your urges. So, for the first 2-3 days, don’t check your email any less frequently than usual — just become aware that you have the urge. The best method for this is to keep a little sheet of paper with you, and to mark a tally each time you get the urge. The point is not to see how high or low your tally count is, but to become more aware of the impulses as they hit us.

    Advertising

    3. Clear your inbox. OK, while you’re doing the tallying, prepare yourself for a more productive life by clearing out your inbox. If you’ve got hundreds (or thousands) of messages, this could take awhile — and in that case, it’s best to create a new folder (Temporary Zone) and dump all your messages that are more than a day old in this folder. You can get to those over the next week or so, clearing them out of the temporary folder in chunks. For the rest of the messages in your inbox, you’ll need to develop the habit of dealing with each email, one at a time, and disposing of each one quickly. Open each email and take quick action: 1) reply immediately (and file or delete the original); 2) delete; 3) file for later reference; 4) forward for delegation (and file or delete the original); 5) write down any necessary actions on your to-do list and file the email; or 6) put any that require a longer reply in an @reply folder for later. But be sure to get to your @reply folder once a day. By processing each email with one of these actions, you can clear out your inbox completely.

    4. Go cold turkey. OK, you’ve cleared your inbox and become more aware of your urges. Now’s the time for drastic action. Go one whole day without checking email. Gasp! That’s impossible! Not really. The world will not collapse if you don’t check email. Set up an autoresponder saying that you are not able to respond to email today because you are working on a major project (or are out of the office) and notifying recipients that they should call you if it requires a more urgent response. People will understand, trust me. Shut off your email notification — in fact, shut off the Internet completely. Now, use your email-less day to get a number of important tasks done!

    5. Set email processing times. If you were successful, and were able to go an entire day without email (and you can, really!), then you know that life will go on if you don’t read your email right away. Now you know you can live with less email. Set 2-3 specific times during the day when you will check and process your inbox. Something like 10, 2 and 4. Do not set it for first thing in the morning or last thing at night. Give yourself 15 minutes to process your inbox, set a timer when it’s your email time, and crank through your inbox. When the timer goes off, close your email client until the next time. Don’t open up your email until it’s your set email time.

    Advertising

    6. Divert yourself. But I really need to check my email! The urge is too strong! You can do this, young jedi. When you feel an urge, drink a glass of water. Stand up and stretch. Take a short walk. Go work on your next task on your to-do list. Anything, anything, to divert you from actually giving in to the urge. And the urge will pass. And all will be right in the world.

    7. Clear your inbox again. When your email processing time comes up, try to clear out your inbox. Don’t let them pile up. If you can’t clear out your inbox during the allotted time, try and do it during your next email processing time. If you are consistently failing to clear your inbox, you need to either become more efficient at it, or increase your email processing time a little. Or best yet, reduce the amount of email you get by unsubscribing from mailing lists, asking friends and family not to forward inane joke or chain emails to you, filtering out senders who continue to do so, and not replying to emails that don’t really require a response.

    8. Manage expectations. But what if your co-workers or friends or associates expect a reply right away? Let them know that, in order to increase your productivity, you only check email twice a day, and that you are committed to answering them as promptly as possible within those two processing times. A politely-worded email from you to all of the people with whom you correspond should do the trick. If not, they’ll begin to understand after a few days.

    Advertising

    9. Get stuff done. Now that you’re only checking email 2-3 times a day, for a total of less than an hour a day, you’ve got lots of time on your hands to actually get stuff done. Use it wisely. Adopt a “Do It Now” attitude, and really crank through your tasks. Work less, and go out and discover the rest of life.

    More by this author

    Leo Babauta

    Founder of Zen Habits and expert in habits building and goals achieving.

    Simple Productivity: 10 Ways to Do More by Focusing on the Essentials How to Find Your Passion and Live a Fulfilling Life What to Do in Free Time? 20 Productive Ways to Use the Time The Gentle Art of Saying No How to Pare Your To-do List Down to the Essentials

    Trending in Featured

    1 How to Become an Early Riser and Stay Energetic 2 50 Ways to Increase Productivity and Achieve More in Less Time 3 20 Time Management Tips to Super Boost Your Productivity 4 How to Cultivate Continuous Learning to Stay Competitive 5 Simple Productivity: 10 Ways to Do More by Focusing on the Essentials

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on November 19, 2019

    How to Become an Early Riser and Stay Energetic

    How to Become an Early Riser and Stay Energetic

    When you become an early riser, you’ll experience a lot of benefits including feeling more energized and having more time to do what you want.

    If you’d like to become an early riser, there are some things you should know before you run off to set your oft-ignored alarm clock.

    So how to become an early riser?

    Here are five tips I’ve discovered to be most helpful in making the transition from erratic sleeper to early morning wizard:

    1. Choose to Get up Before You Go to Sleep

    You’re not very good at making decisions when you’ve just woken up. You were in the middle of a dream in which [insert celebrity crush of choice here] is serving you breakfast in bed only to be rudely awakened by the harsh tones of your alarm clock. You’re frustrated, angry, confused, and surprised. This is not the time to be making decisions about whether or not you should stay in bed! And yet, most of us leave the first decision of our day to be made in a blur of partial wakefulness.

    Advertising

    No more!

    If you want to be a consistently early riser, try making your decision to rise at a specific time before you go to sleep the night before. This frees you from making the decision in the morning when you’ve just woken up. Instead of making a decision, you have only to follow through on your decision from the night before.

    Easier said than done? Of course. But only for the first few times. Eventually, your need for raw willpower to get out of bed will diminish and you’ll be the proud parent of a new habit!

    Steve Pavlina suggests you practice getting out of bed during the day[1] to get a few of the “practice sessions” out of the way without the early morning fog in your head.

    2. Have a Plan for Your Extra Time

    Let’s say you’ve actually made it out of bed 2 hours before you normally would. Now what? What are you going to do with all this time you’ve discovered in your day?

    Advertising

    If you don’t have something planned to do with your extra time, you risk falling for the temptation of a “morning nap” that wipes out all the work you put into getting up.

    What to do? Before you go to bed, make a quick note of what you’d like to get done during your extra hours the following day. Do you have a book to write, paper to read, or garage to clean? Make a plan for your early hours and you’ll do more than protect yourself from backsliding into bed.

    You’ll get things done and those results will fuel your desire to build rising early into a habit!

    3. Make Rising Early a Social Activity

    Your internet or social media buddies just don’t have enough pull to make your new habit stick in the long term. The same cannot be said for the people you spend time with as part of your early morning routine.

    Sure, you could choose to read blogs for two hours every morning. But wouldn’t it be great to join an early breakfast club, running group, or play chess in the park at 5am?

    Advertising

    The more people you get involved in making your new habit a daily part of your life, the easier it’ll be to succeed.

    4. Don’t Use an Alarm That Makes You Angry

    If we’re all wired differently, why do we all insist on torturing ourselves with the same sort of alarm each morning?

    I spent years trying to wake up before my alarm went off so I wouldn’t have to hear it. I got pretty good, too. Then I started using a cellphone as my alarm clock and quickly realized that different ring tones irritated me less but worked just as well to wake me up. I now use the ring tone alarm as a back up for my bedside lamp plugged in to a timer.

    When the bright light doesn’t work, the cellphone picks up the slack and I wake up on time. The lesson learned? Experiment a bit and see what works best for you. Light, sound, smells, temperature, or even some contraption that dumps water on you might be more pleasant than your old alarm clock. Give something new a try!

    5. Get Your Blood Flowing Right After Waking

    If you don’t have a neighbor, you can pick fights with at 5am, you’ll have to settle with a more mundane exercise. It doesn’t take much to get your blood flowing and chase the sleep from your head.

    Advertising

    Just pick something you don’t mind doing and go through the motions until your heart rate is up. Jumping rope, push-ups, crunches, or a few minutes of yoga are typically enough to do the trick. (Just don’t do anything your doctor hasn’t approved.)

    If you live in a beautiful part of the world like me, you might want to use a bit of your early morning to go for a walk and enjoy the beauty of the world around you.

    If you have a coffee shop open within walking distance, dragging yourself out of bed for a cup of coffee to savor on your walk home as the world wakes around you is a wonderful experience. Try it!

    More to Power Up Your Day

    Featured photo credit: Nomadic Julien via unsplash.com

    Reference

    Read Next