Advertising
Advertising

Developing Productive Habits Requires Productive Action — How to Defeat the Cycle

Developing Productive Habits Requires Productive Action — How to Defeat the Cycle

    Have you ever known someone who consistently fails to complete things? Have you ever known someone who always gets the job done on time? I’m sure you have. In fact, I’m sure most people you know fall into one camp or the other. Which one of these two types of people are you?

    There’s a reason that 99.9% of people fall into one of these two camps, but not somewhere in between. How many people have you known that are just as likely to get things done as they are to let things slide? Come to think of it, I’ve never met a person like this in my life. It’s because the trend to complete or to procrastinate are not mere fluctuations in our mood or our environment, but habits in and of themselves.

    The key to getting things done is to consistently get things done. It is about building a new habit and making it so much a part of you that you don’t have to think about how you’re going to get it done and what you’re going to do to psych yourself up for it; you just sit down and complete it.

    Advertising

    Motivation is important, but I’d contend that it’s not a big part of how much you complete. It can certainly affect you on an off day, but if your problem is repeated, regular procrastination, your problem isn’t motivation. It’s bad habits. In my opinion, this is the most fundamental piece of knowledge to changing your productivity patterns.

    It’s not about systems. It’s not about hacks. It’s not about the way you feel.

    It’s about the way you consciously and subconsciously approach taking action in general. If you’ve got a procrastination problem, you’ve most likely got one that affects getting around to changing a lightbulb at home just as much as tasks at work.

    The problem with is getting out of the loop; to form a new habit, you have to consistently complete tasks until it just becomes a part of your personality and attitude. And consistently completing tasks is the problem you’re having in the first place, so how the heck do you get out of the cycle?

    Advertising

    Reminds me of the dilemma I face each morning: in order to drink my coffee and become alert, I’ve got to make the coffee, which is fiddly and requires alertness.

    (I’m not quitting coffee. Don’t even say it.)

    Start Small

    Discipline, which is at the core of building new habits until the associated actions don’t require discipline in order to be executed, is like a muscle. That’s nothing new. I’m sure you’ve heard this said many times before.

    What do you do when you’re out of shape and you want to get back in shape? To do this successfully, you start small. Of course, the temptation many people fall for is going for strenuous runs and workouts straight away, but what always happens, happens: they fail and give up.

    Advertising

    To build any new habit, you must take small steps and increase the size of these steps only once you have no difficulty with the one you’re on. If you’re doing fifty push-ups in your workout and this becomes easy and unchallenging, you up the number. It’s the same with general personal productivity. You start by assigning yourself small tasks and once you fly through the little, easy items on the list, you step it up a notch and tackle something a bit larger.

    Be Consistent

    Whether you start small or you start big, you’ve got to be consistent. Doing push-ups each day for a week as you try and get back in shape, then forgetting for two weeks and doing it for one more week before you forget again, is not likely to help you out all too much. The progress you’ve made on developing new habits, and improving your fitness, will quickly disappear. Again, it’s the same in the case of learning this “completion attitude” — if you give your productivity muscles a work out infrequently, the time in between will murder any progress you have made.

    Fortunately, to assist our lazy and undisciplined minds, we have alarms which you can set on your phone, in iCal or Outlook, or whatever it is you use. Of course, the only problem then is obeying the reminder!

    Don’t Be Complacent

    The first and most obvious piece of advice that falls under this heading is: start small, but don’t stay small. It’s easy to get comfortable with your progress and not push yourself further. Remember to consistently increase the level of challenge or difficulty, no matter what it is you’re trying to master.

    Advertising

    The second, less obvious, but perhaps more important thing is: don’t have an end goal. And by that I don’t mean you shouldn’t set goals and milestones, but don’t have a place where you’ll just stop trying and plateau. Life’s not meant to be lived that way. You can always improve, no matter what it is you are doing. The ability to fly through work so you can get on with life is no different. You can always build and reinforce the good habits that allow you to tackle consecutively larger and larger projects with increasing ease.

    If you stay on this road, there will come a day when you’ll want to tackle a project that everyone around you says is too big for you to realistically handle — and you’ll handle it with ease.

    More by this author

    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

    How to Master the Art of Prioritization The Importance of Scheduling Downtime How to Make Decisions Under Pressure 11 Free Mind Mapping Applications & Web Services How to Use Parkinson’s Law to Your Advantage

    Trending in Featured

    1 How to Stay Motivated and Reach Your Big Goals in Life 2 How to Stop Procrastinating: 11 Practical Ways for Procrastinators 3 11 Reasons Why You Aren’t Getting Results 4 Why Do I Have Bad Luck? 2 Simple Things to Change Your Destiny 5 Top 4 Misapplications of the 80/20 Rule

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on June 26, 2020

    How to Stay Motivated and Reach Your Big Goals in Life

    How to Stay Motivated and Reach Your Big Goals in Life

    It is hardly a secret that the key to successfully accomplishing one goal after another is staying motivated. There are, of course, tasks which successful people may not like at all, yet they find motivation to complete them because they recognize how each particular task serves a greater goal.

    So how to stay motivated most of the time? Here are 5 simple yet effective ways on how to be motivated and get what you want:

    1. Find Your Good Reasons

    Anything you do, no matter how simple, has a number of good reasons behind it.

    You may not be able to find good reasons to do some tasks at first but, if you take just a few moments to analyze them, you will easily spot something good. We also have many tasks which don’t need any reasoning at all – we’ve been doing them for so long that they feel natural.

    If you’re ever stuck with some tasks you hate and there seems to be no motivation to complete it whatsoever, here’s what you need to do: find your good reasons.

    Even when you set goals, there needs to be reasons behind these goals. They may not be obvious, but stay at it until you see some, as this will bring your motivation back and will help you finish the task.

    Some ideas for what a good reason can be:

    • A material reward – quite often, you will get paid for doing something you normally don’t like doing at all.
    • Personal gain – you will learn something new or will perhaps improve yourself in a certain way.
    • A feeling of accomplishment – at least you’ll be able to walk away feeling great about finding the motivation and courage to complete such a tedious task.
    • A step closer to your bigger goal – even the biggest accomplishments in history have started small and relied on simple and far less pleasant tasks than you might be working on. Every task you complete brings you closer to the ultimate goal, and acknowledging this always feels good.

    Here’re 9 Types of Motivation That Make It Possible to Reach Your Dreams.

    2. Make It Fun

    When it comes to motivation, attitude is everything. Different people may have completely opposite feelings towards the same task: some will hate it, others will love it.

    Advertising

    Why do you think this happens? It’s simple: some of us find ways to make any task interesting and fun to do!

    Take sports for example. Visiting your local gym daily for a half-an-hour workout session sounds rather boring to some. Yet many others love the idea!

    They like exercising not only because they recognize the good reasons behind it, but simply because it’s fun! At certain time of their daily schedule, they find going to gym to be the best thing to do, simply because nothing else will fit their time and lifestyle so perfectly.

    Depending on how you look at it, you can have fun doing just about anything! Just look for ways of having fun, and you’ll find them!

    A simple approach is to start working on any task by asking yourself a few questions:

    • How can I enjoy this task?
    • What can I do to make this task fun for myself and possibly for others?
    • How can I make this work the best part of my day?

    As long as you learn to have the definite expectation of any task being potentially enjoyable, you will start to feel motivated.

    Some of you will probably think of a thing or two which are valid exceptions from this statement, like something you always hate doing no matter how hard you try making it fun. You’re probably right, and that’s why I don’t claim everything to be fun.

    However, most tasks have a great potential of being enjoyable, and so looking for ways to have fun while working is definitely a good habit to acquire.

    3. Change Your Approach And Don’t Give Up

    When something doesn’t feel right, it’s always a good time to take a moment and look for a different approach for the task.

    Advertising

    You may be doing everything correctly and most efficiently, but such approach isn’t necessarily the most motivating one. Quite often, you can find a number of obvious tweaks to your current approach which will both change your experience and open up new possibilities.

    That’s why saying “one way or another” is so common — if you really want to accomplish your goal, there is always a way; and most likely, there’s more than one way.

    If a certain approach doesn’t work for you, find another one, and keep trying until you find the one which will both keep you motivated and get you the desired results.

    Some people think that trying a different approach means giving up. They take pride in being really stubborn and refusing to try any other options on their way towards the goal.

    My opinion on this is that the power of focus is great, but you should be focusing on your goal, and not limiting your options by focusing on just one way to accomplish it it.

    4. Recognize Your Progress

    Everything you may be working on can be easily split into smaller parts and stages. For most goals, it is quite natural to split the process of accomplishing them into smaller tasks and milestones. There are a few reasons behind doing this, and one of them is tracking your progress.

    We track our progress automatically with most activities. But to stay motivated, you need to recognize your progress, not merely track it.

    Here’s how tracking and recognizing your progress is different:

    Tracking is merely taking a note of having reached a certain stage in your process. Recognizing is taking time to look at a bigger picture and realize where exactly you are, and how much more you have left to do.

    Advertising

    For example, if you’re going to read a book, always start by going through the contents table. Getting familiar with chapter titles and memorizing their total number will make it easier for you to recognize your progress as you read. Confirming how many pages your book has before starting it is also a good idea.

    You see, reading any book you will be automatically looking at page numbers and chapter titles, but without knowing the total number of pages, this information will have little meaning.

    Somehow, it is human nature to always want things to happen in short term or even at once. Even though we split complex tasks into simpler actions, we don’t quite feel the satisfaction until all is done and the task is fully complete.

    For many scenarios though, the task is so vast that such approach will drain all the motivation out of you long before you have a chance to reach your goal. That’s why it is important to always take small steps and recognize the positive different and progress made. This is how your motivation can sustain in long term.

    5. Reward Yourself

    This is a trick everyone likes: rewarding yourself is always pleasant. This is also one of the easiest and at the same time most powerful ways to stay motivated!

    Feeling down about doing something? Dread the idea of working on some task? Hate the whole idea of working? You’re not alone.

    Right from the beginning, agree on some deliverables which will justify yourself getting rewarded. As soon as you get one of the agreed results, take time to reward yourself in some way.

    For some tasks, just taking a break and relaxing for a few minutes will do.

    For others, you may want to get a fresh cup of coffee and even treat yourself a dessert.

    Advertising

    For even bigger and more demanding tasks, reward yourself by doing something even more enjoyable, like going to a cinema or taking a trip to some place nice, or even buying yourself something.

    Your progress may not seem to others like anything worth celebrating but, take time and do it anyway! It is your task and your reward, so any ways to stay motivated are good.

    The more you reward yourself for the honestly made progress, the more motivated you will feel about reaching new milestones, thus finally accomplishing your goal.

    Mix and Match for the Best Effect!

    Now that you have these five ways of staying motivated, it is a good moment to give you the key to them all: mix and match!

    Pick one of the techniques and apply it to your situation. If it doesn’t work, or if you simply want to get more motivated, try another technique right away. Mix different approaches and match them to your task for the best results.

    Just think about it: Finding good reasons to work on your task is bound to helping you feel better; and identifying ways to make it fun will help you enjoy the task even more.

    Or, if you plan a few points for easier tracking of your progress and on top of that, agree on rewarding yourself as you go; this will make you feel most motivated about anything you have to work through.

    More Tips to Boost Your Motivation

    Featured photo credit: Lucas Lenzi via unsplash.com

    Read Next