Advertising
Advertising

Developing Productive Habits Requires Productive Action — How to Defeat the Cycle

Developing Productive Habits Requires Productive Action — How to Defeat the Cycle

    Have you ever known someone who consistently fails to complete things? Have you ever known someone who always gets the job done on time? I’m sure you have. In fact, I’m sure most people you know fall into one camp or the other. Which one of these two types of people are you?

    There’s a reason that 99.9% of people fall into one of these two camps, but not somewhere in between. How many people have you known that are just as likely to get things done as they are to let things slide? Come to think of it, I’ve never met a person like this in my life. It’s because the trend to complete or to procrastinate are not mere fluctuations in our mood or our environment, but habits in and of themselves.

    The key to getting things done is to consistently get things done. It is about building a new habit and making it so much a part of you that you don’t have to think about how you’re going to get it done and what you’re going to do to psych yourself up for it; you just sit down and complete it.

    Advertising

    Motivation is important, but I’d contend that it’s not a big part of how much you complete. It can certainly affect you on an off day, but if your problem is repeated, regular procrastination, your problem isn’t motivation. It’s bad habits. In my opinion, this is the most fundamental piece of knowledge to changing your productivity patterns.

    It’s not about systems. It’s not about hacks. It’s not about the way you feel.

    It’s about the way you consciously and subconsciously approach taking action in general. If you’ve got a procrastination problem, you’ve most likely got one that affects getting around to changing a lightbulb at home just as much as tasks at work.

    The problem with is getting out of the loop; to form a new habit, you have to consistently complete tasks until it just becomes a part of your personality and attitude. And consistently completing tasks is the problem you’re having in the first place, so how the heck do you get out of the cycle?

    Advertising

    Reminds me of the dilemma I face each morning: in order to drink my coffee and become alert, I’ve got to make the coffee, which is fiddly and requires alertness.

    (I’m not quitting coffee. Don’t even say it.)

    Start Small

    Discipline, which is at the core of building new habits until the associated actions don’t require discipline in order to be executed, is like a muscle. That’s nothing new. I’m sure you’ve heard this said many times before.

    What do you do when you’re out of shape and you want to get back in shape? To do this successfully, you start small. Of course, the temptation many people fall for is going for strenuous runs and workouts straight away, but what always happens, happens: they fail and give up.

    Advertising

    To build any new habit, you must take small steps and increase the size of these steps only once you have no difficulty with the one you’re on. If you’re doing fifty push-ups in your workout and this becomes easy and unchallenging, you up the number. It’s the same with general personal productivity. You start by assigning yourself small tasks and once you fly through the little, easy items on the list, you step it up a notch and tackle something a bit larger.

    Be Consistent

    Whether you start small or you start big, you’ve got to be consistent. Doing push-ups each day for a week as you try and get back in shape, then forgetting for two weeks and doing it for one more week before you forget again, is not likely to help you out all too much. The progress you’ve made on developing new habits, and improving your fitness, will quickly disappear. Again, it’s the same in the case of learning this “completion attitude” — if you give your productivity muscles a work out infrequently, the time in between will murder any progress you have made.

    Fortunately, to assist our lazy and undisciplined minds, we have alarms which you can set on your phone, in iCal or Outlook, or whatever it is you use. Of course, the only problem then is obeying the reminder!

    Don’t Be Complacent

    The first and most obvious piece of advice that falls under this heading is: start small, but don’t stay small. It’s easy to get comfortable with your progress and not push yourself further. Remember to consistently increase the level of challenge or difficulty, no matter what it is you’re trying to master.

    Advertising

    The second, less obvious, but perhaps more important thing is: don’t have an end goal. And by that I don’t mean you shouldn’t set goals and milestones, but don’t have a place where you’ll just stop trying and plateau. Life’s not meant to be lived that way. You can always improve, no matter what it is you are doing. The ability to fly through work so you can get on with life is no different. You can always build and reinforce the good habits that allow you to tackle consecutively larger and larger projects with increasing ease.

    If you stay on this road, there will come a day when you’ll want to tackle a project that everyone around you says is too big for you to realistically handle — and you’ll handle it with ease.

    More by this author

    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

    Mastering the Art of Prioritization The Importance of Scheduling Downtime How to Make Decisions Under Pressure 11 Free Mind Mapping Applications & Web Services How to Use Parkinson’s Law to Your Advantage

    Trending in Featured

    1 Top 10 Ways to Lead More Effectively with Humor 2 9 Practical Ways to Achieve Work Life Balance in a Busy World 3 50 Ways to Increase Productivity and Achieve More in Less Time 4 8 Steps to Continuous Self Motivation Even During the Difficult Times 5 Where Am I Going? How to Put Your Life in Context

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on June 12, 2019

    Top 10 Ways to Lead More Effectively with Humor

    Top 10 Ways to Lead More Effectively with Humor

    Humor and laughter provide so many rewards. Studies have shown 20 seconds of laughter yield the same benefits as 3 minutes of hard rowing. A Robert Half International study reported 84% of executives believe a worker with a good sense of humor does a better job. Incorporating humor more effectively in the workplace allows you to defuse difficult situations, reduce stress, create attention for new ideas, build rapport, and be a more approachable and memorable leader.

    With those benefits, it behooves you to hone your workplace comedic skills. So in the tradition of David Letterman, here are the top 10 ways to more effectively lead with humor!

    #10. Look for Joy in Life

    An important step is continually looking for joy throughout your life. This happens in a variety of ways:

    • Focus less on yourself and more on helping others. Need help? Read “How to Win Friends and Influence People,” the classic by Dale Carnegie.
    • Laugh more – kids reportedly laugh 400 times per day vs. 15 times for adults. Aim for laughing 40 times daily to be at least 10% of your former self!
    • Regularly read humorous comic strips and look for quips and funny comments in your reading.
    • Even in challenging situations, hunt for something funny or humorous you can take away.

    #9. Learn What Makes You Laugh

    If you’re trying to laugh 40 times daily, it’s important to know what makes you laugh and have ready access to laugh-provokers. Figure out 107 things which make you laugh. Unrealistic? Hardly! Why 107? Because 107 is funnier than 100! Here’s a recipe for listing what makes you laugh by simply identifying:

    • 13 Movies
    • 11 TV Shows
    • 5 Words or Phrases
    • 19 Personal Stories
    • 5 Cartoons
    • 7 Audio or Video Pieces
    • 11 Comedians
    • 7 TV Personalities
    • 7 Funny Photos
    • 7 People You Know
    • 15 of Anything Else
    • TOTAL = 107 Funny Things

    Collect & save these humor starters in a “Smile File” when you quickly need a laugh or comedic inspiration.

    Advertising

    #8. Use Your Own Comedic Material

    Personal experiences are the most genuine humor sources for effective leadership. Look for humor in situations from your own life:

    • Funny things you have said or others have said to you
    • Pratfalls, be they mental, interpersonal, & physical
    • Embarrassing moments or unexpected happenings
    • Times of change or learning
    • Difficult life events (yes, even these can be humor sources)

    When turning personal situations into comedic material, remember lessons learned from a childhood humor staple: Knock-Knock Jokes. These simple jokes work because the knock-knock structure highlights familiar situations, uses only essential words and phrases, and clearly signals a laughing opportunity. They also demonstrate how humor springs from surprise. The laughs come from not knowing who or what exactly is behind the door based on the initial response to “Who’s there?”

    #7. Adapt Somebody Else’s Material

    Beyond your own experiences, there’s a tradition of “borrowing & adapting” (I didn’t say stealing) funny stuff from others. That’s why old-time comedian Milton Berle was called the “Thief of Bad Gags.”

    Part of borrowing successfully is using easily accessible humor sources in ways many don’t consider. Beyond simply Googling “funny” in front of quotes, one-liners, definitions, pictures, or videos, here are two other common sources you can adapt:

    • Cartoons – You can use cartoons in various ways by showing one in a presentation, telling the cartoon’s story (potentially making yourself a character) without any images, or using its punch line as a starting point for new humor.
    • Comedians – Mainstream comedians’ jokes or catch phrases are another source to modify and adapt to your personality or work situation. Watch lots of comedians and learn how professionals do it so well.

    #6. Understand Your Audience

    Using humor in a leadership position requires understanding boundaries on its proper use. It all starts with really understanding your audience by:

    Advertising

    • Paying attention to top management’s attitudes toward humor.
    • Knowing the audience’s composition – this directly affects which humor types are appropriate.
    • Loving your audience as much or more than you poke fun at them.
    • Inviting others into humor since you can’t assume they share your same humor sensibilities.

    In case you’re contemplating using ad lib humor, completely knowing your audience is even more vital. Ad-libs have the potential for going horribly wrong because audience sensibilities have been misjudged. It’s very beneficial to actually plan and rehearse ad libs. It may sound odd, but identify common work situations you encounter and think through what usually goes wrong or provides a source for potential humor. Work out some “safe” funny comebacks to use as “planned” ad libs.

    #5. Know the Rules and Boundaries

    There are blatant humor no-no’s in the workplace which are quite acceptable for an onstage comedian. At work, avoid harmful practical jokes or pranks, heavily sarcastic comments, and humor rooted in religious, sexual, ethnic, or racial themes. Think you know your work setting well enough to tread on this dangerous ground? Here’s some advice: DON’T. The way questionable humor will be perceived by a workplace audience is too much of an unknown to take big risks when your career is at stake.

    Use this checkpoint to actually see if your intended workplace humor is SAFE. To pass the SAFE test, all of these statements need to be true regarding your joke, comment, or image:

    • I can Say/Show this to my mother.
    • It wouldn’t Anger me if I were the butt of the joke.
    • This wouldn’t trigger an FCC violation
    • Everyone in the audience will be able to get it.

    With even a hint of one false answer, dramatically modify your idea or better yet, abandon it and start over.

    #4. Get over Yourself

    Effective leaders don’t take themselves too seriously. They’re comfortable laughing at themselves and letting others be funny as well. Leaders should become adept at appropriately using self-deprecating humor, i.e., self-directed humor downplaying your own talents, stature, or accomplishments

    Advertising

    You don’t want to use self-deprecating humor on simply any topic, however. It’s most effectively & appropriately used in:

    • Situations where you’re comfortable & self-confident
    • Areas where your credibility & competence are clearly established
    • Ways that fit your known personality & sensibilities

    Remember – when trying to borrow someone else’s self-deprecating humor, you need to share that person’s perspective & situation. If not, it’s simply deprecating! I once heard a decidedly non-technical Marketing VP call out “data geeks” in the audience. While that’s what they called themselves, she wasn’t a part of their group, and her comment, intended to build affiliation, fell completely flat.

    #3. Need Humor Ideas? Just Look Around

    The workplace is filled with situations lending themselves to comedy. Humor springs from exaggeration, wordplay, misunderstandings, ambiguity, contradictions, paradoxes, pain, and inconsistencies. If you work in any type of business or organizational setting, there are plenty of these situations to go around!

    As a leader, it’s your role to use the proper opptunities to encourage and employ humor successfully by ensuring that:

    • Your humor makes others feel good about themselves.
    • Hurtful fun isn’t made of those less tenured than you in the organization.
    • You don’t use humor when agitated since it can lead to apparent meanness.

    #2. Surround Yourself with Joy

    If you’re looking for more joy and levity in leadership, surround yourself with joyful people. These are people who are funny, easily spur laughter, and routinely cheer people up through their presence.

    Advertising

    Cultivate relationships with these types of people. Spend time with them, learn from their successful uses of humor, and emulate elements of their approaches that work for you.

    Beyond basking in the joy these people create, select 3 or 4 of them to be an informal comedy team. As your comedy team, solicit their opinions to help you generate and refine humor ideas. They can also provide perspectives on potentially questionable humor material that makes it through the SAFE test, but still feels like it might not be right for a workplace audience.

    #1. Dive into the Fun

    Ultimately, the most important part of successfully using humor as a leader is actually sharing it in the workplace. Here are a few final tips to keep in mind:

    • Practice your humor in appropriate, low-risk settings to find out what works before trying it out with a bigger audience.
    • Signal a laughing opportunity through your words, actions, and tone. It’s also a good practice to give people “permission” to laugh in the workplace.
    • Finally, be earnest in using humor; don’t focus on laughs so much as lightening and adding fun into work settings.

    Featured photo credit: Brooke Cagle via unsplash.com

    Read Next