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Create Your Portable Office with a Flash Drive

Create Your Portable Office with a Flash Drive

USB Flash Drive

    Portability is one of the many joys of modern computing technology. If you look back not so long ago in the history of the personal computer, the thought of lugging a laptop to Starbucks was unthinkable. Not just because the cheap buggers didn’t have wifi in the 90s, but because a laptop back then was probably bigger than your desktop today.

    As a nerdy kid, I still remember my dad bringing home the Mac Portable. I marveled at its form then, but there have been a few minor advances in technology here and there and now the Mac Portable has earned its nickname as the Mac Luggable. Imagine taking that thing to tackle some work at Starbucks.

    So, now that we’ve taken a little trip down memory lane it’s pretty easy to appreciate the options we have when it comes to working on the move—let’s take a look at some of the software that allows us to truly work from anywhere, whether the “portable office” includes your laptop or just some computer we’ve accosted at say, a relative’s place while supposedly on holiday. To achieve this mythical feat, we’ll be using…

    Portable USB Apps

    If you haven’t bought a USB flash drive yet, go and get one. You don’t have to use it for storage at all—I use a trusty external hard drive for that, but portable apps are the one thing that makes having a USB drive truly handy. No matter where you are, no matter whose computer you’re hijacking, you can plug it in and use a bunch of the best applications around without having to download and install them.

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    Office Software

    OpenOffice is a fantastic free alternative to Microsoft Office, and I sure as hell haven’t come across a version of Microsoft Office that is sold for flash drives. There’s a word processor, a spreadsheet, a presentation designer and a database app—plus more. Everything you need to replace Office on the road, and it even opens Microsoft files. Get it for Windows and Mac.

    Communication

    Thunderbird is the not-quite-as-famous and somewhat-jealous sibling of Firefox, but despite its feelings of inadequacy it makes a great email app. It’s simple, yet has the power of any good desktop mail client. There’s a portable version for both Windows and Mac.

    Skype is a great communication tool, especially if you’ve put your phone bill on a diet. It does text communication well, though it is really renowned for its voice capabilities. I haven’t come across a way to get a portable OS X version, but with some tinkering you can make it portable for Windows—instructions here.

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    For instant messaging, Pidgin can take care of pretty much any popular network. It was, in a former life, known as Gaim, the open source instant messenger. You can grab it for Windows. For Mac OS X, the equally versatile Adium is available as a portable app.

    Internet Browsing

    Presumably there’s a browser on the computer you’ve accosted, but don’t take the chance of having to bear with Internet Explorer. Or perhaps you want your bookmarks and various other settings with you. Either way, Firefox is available for both Windows and Mac, and is probably one of the most frequently used of all the portable apps.

    If only they had a Flock portable app.

    Organization Tools

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    Sunbird, another sibling to Firefox, is a calendar program with task management capabilities. It’s even less famous than Thunderbird, but it’s good software as usual from Mozilla. Grab a copy for Windows or Mac. The organization arena of the portable apps world is one I find sorely lacking, and I wouldn’t mind playing with a GTD app for flash drives.

    Multimedia

    Audacity is a great, lightweight audio editor. I suppose most people don’t need an audio editor on the road, but as a recording musician this app has saved my butt a few times. If you do podcasting from strange places—a travel podcast, for instance—then it’s worth keeping this around. Get it for Windows or Mac.

    VLC is a video player that is a true lifesaver. I haven’t thrown a video at it that it couldn’t play, and chances are high that a randomly accosted computer isn’t packed to the brim with codecs. It’s also available on both Windows and Mac.

    Secure Your Flash Drive

    If you’re going to do any serious work with a flash drive setup, you’ll undoubtedly have information stored on there that you don’t want getting out. Whether it’s your address book, email, or files for a client project, you need to ensure that the drive is going to be secure. The easiest way to do this is with a password.

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    Here’s one method to do it with TrueCrypt. If you don’t want to download more software, here’s another method for Mac users using Disk Utility.

    Remember, good solid password creation techniques are essential. Never use your middle name, your kid’s names, birthdays or your favorite band. Passwords that are a combination of numbers and letters work best, especially if you can do it in a way that’s easy for you to remember but not for anybody else. For instance, you could use tyti8mcp08 and memorize it as the year that I ate microwaved chocolate pudding, 2008. I bet you nobody will ever guess that one.

    If you can’t manage to memorize a password, you might just want to plonk down for a flash drive that has a fingerprint reader, though I imagine you’ll spend more time showing off to your friends than working with one of these monsters.

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    Last Updated on October 30, 2018

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. But unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

    For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

    Whether you’re starting a buisiness, trying to los weight or breaking a bad habit, you’ll learn how to motivate yourself with different techniques in this article.

    13 Simple Ways to Motivate Yourself Right Now

    Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

    1. Go back to “why”

    Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

    If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

    2. Go for five

    Start working for five minutes. Often that little push will be enough to get you going.

    3. Move around

    Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

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    4. Find the next step

    If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

    Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable. Learn how to stop procrastinating in this guide.

    5. Find your itch

    What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

    Are you unmotivated because you feel overwhelmed, tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

    6. Deconstruct your fears

    I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

    Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

    7. Get a partner

    Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

    8. Kickstart your day

    Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

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    Having a morning routine is a good idea for you to stay motivated!

    9. Read books

    Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

    Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

    10. Get the right tools

    Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

    Building motivation is almost as important as avoiding the traps that can stop it.

    11. Be careful with the small problems

    The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

    Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

    12. Develop a mantra

    Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

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    If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

    13. Build on success

    Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

    There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

    How to Stay Motivated Forever (Without Motivation Tricks)

    The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

    Here are some other things to consider making work flow more naturally:

    Passion

    Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.

    Not sure what your passion is to get you motivated? This will help you:

    How to Get Motivated and Be Happy Every Day When You Wake Up

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    Habits

    You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day.

    Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.

    This guide will be useful for you if you’re looking to build good habits:

    Understand Your Habits to Control Them 100%

    Flow

    Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part.

    Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

    Easily distracted and hard to focus? Here’s your solution.

    Final Thoughts

    With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated.

    Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

    Featured photo credit: Pexels via pexels.com

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