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Back to Basics: Waiting For Someday/Maybe

Back to Basics: Waiting For Someday/Maybe

Someday...

    I mentioned before that I don’t use contexts as recommended by David Allen. However, there are two kinds of lists he recommends that I do use, and get a ton of use from. These are the “Someday/Maybe” list and the “Waiting For” list.

    Did you ever think that someday…?

    The Someday/Maybe list is a catch-all for all your crazy ideas and whacked-out plans that you just don’t have time to pursue today. Have an idea for a great novel, but need to learn how to write a novel first? Put it on the Someday/Maybe list. Notice that your kitchen is looking a little “retro”, and not in a good way? Add “remodel kitchen” to the Someday/Maybe list.

    Someday/Maybe acts as a record and as a set of triggers. As a record, it helps you hold onto ideas that are a little bit (or a lot!) outside the range of your normal day-to-day life. You aren’t going to go remodel your kitchen right this instant. You aren’t even going to start planning to remodel the kitchen right this instant. It’s just an idea, something you thought about that might be nice to do, someday. Maybe.

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    As a set of triggers, the Someday/Maybe list gives you something to think about when you have a few minutes free to consider your goals from a “wider picture” perspective. Maybe you’ve just finished a big project and are trying to think of what you might take on next. Or maybe you just came into some money – like a big tax return or a slot machine jackpot – and you’re trying to figure out how to spend it. You scan down your list and notice that, a few months ago while you were preparing the avocado dip for your Superbowl party, you thought about remodeling the kitchen. Now that you’ve got some extra cash in your pocket, you can start thinking about how you’d like your kitchen to look.

    Although this isn’t “orthodox” GTD, you can also work a little from your Someday/Maybe list. In theory, you’re supposed to move things from Someday/Maybe to your active projects list and start creating next actions when you “activate” a Someday/Maybe item, but as you scan your list, you might well start coming up with ideas – a plot point for your imagined novel, a color scheme for your future kitchen. Go ahead and write those ideas into your Someday/Maybe list with the original idea, or break the item out to its own page in your notebook (or the equivalent in whatever system you’re using to keep your lists) and start brainstorming.

    If you find yourself planning steps that are actually immediately doable, or that you’ve already done, then it’s time to move your ideas off the Someday/Maybe list and into your active projects. But if you’re still daydreaming about the future, keep them separated – psychologically, you’ll know these aren’t goals, these are just things to think about now nad again, and someday, maybe, they’ll be goals.

    Wait for it…!

    Waiting For is also a future-oriented list. It’s a place to record all the things you are, as the name suggests, waiting for. Anything you’re waiting for, especially things you need to move to the next step of a project, goes on the list – a book you ordered online, a report from a colleague that you need to finish your own report, anything that you’re expecting and need to keep track of.

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    The reason to list this stuff is that if you’re waiting for something, it shouldn’t be on your mind. There’s nothing you can do about it until it gets to you, right? And yet, they shouldn’t be totally forgotten, either. What if that book doesn’t arrive within 10 days? What if your co-worker goes on a three-day drinking binge instead of compiling the data you need for your end-of-quarter report?

    Having a separate list of this stuff can free you from keeping it on your mind while also giving you the opportunity to periodically scan through your list to see if there’s anything you should, in fact, be worried about. If it’s been 10 days and that book isn’t there yet, you need to check your order status – maybe it’s back-ordered. Or maybe it’s lost and you need to contact the bookseller.

    A good Waiting For entry has several elements:

    • The thing you’re waiting for,
    • The source of that thing,
    • The project you need it for,
    • The date that you put it on the list, and
    • The date that you expect it.

    So, for instance, you order a book for an essay you’re writing on August 12th; it ships in 2-3 days and you’ve requested 2-day delivery. So you can expect to receive it by the 19th (accounting for the weekend). You’re Waiting For entry might look like this:

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    • “Things You Need to Know About Salamanders” from Amazon for salamander essay. 8/12, due 8/19.

    That gives you enough information to know a) when to complain, b) when not to worry, c) what project you can’t work on until the book comes, and d) what to do with it when it arrives.

    What I do

    Because I don’t keep contextually-organized lists, I don’t actually keep separate lists for Someday/Maybe and Waiting For. Instead, I preface every Someday/Maybe item with “S/M” and every Waiting For item with “W/F”. In my online task manager, I can easily sort those items together by alphabetizing the list.

    S/M items aren’t dated, so they sort to the bottom of the list when I’m looking at my list by date. W/F items are given a due date matching the day I expect to get it, so they’ll come up with the rest of my actions on that day and I can follow up, if necessary.

    Although I add stuff to both lists as I think of things, I also pay special attention to them when I do my reviews. I strike off W/F items that I’m no longer waiting for, and add new ones I might have forgotten to add during the week. I also take a look at my Someday/Maybe items to see if there’s anything I’ve started paying a lot more attention to, or anything I’d like to start working on. And I think of new things to put on there – since Someday/Maybe is a “no-pressure” list, I feel comfortable putting things down that I very likely won’t do. Often the ideas feed into something down the road that I couldn’t have foreseen, even if the original idea never comes into fruition.

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    Don’t wait for someday!

    Start setting up a way to keep track of Someday/Maybe and Waiting For items now. Even if you’re not sold on the idea of task lists for everyday use, having a place to keep track of stuff you’re waiting on and another to keep track of your wildest thoughts can be a great help on their own.

    Maybe some of our readers have their own ways of keeping track of this stuff that they’d like to share? Drop us a note in the comments!

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    Last Updated on March 13, 2019

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    Have you gotten into a rut before? Or are you in a rut right now?

    You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

    Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

    1. Work on the small tasks.

    When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

    Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

    2. Take a break from your work desk.

    Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

    Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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    3. Upgrade yourself

    Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

    The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

    4. Talk to a friend.

    Talk to someone and get your mind off work for a while.

    Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

    5. Forget about trying to be perfect.

    If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

    Just start small. Do what you can, at your own pace. Let yourself make mistakes.

    Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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    6. Paint a vision to work towards.

    If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

    Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

    Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

    7. Read a book (or blog).

    The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

    Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

    Check out the best selling books; those are generally packed with great wisdom.

    8. Have a quick nap.

    If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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    9. Remember why you are doing this.

    Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

    What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

    10. Find some competition.

    Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

    Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

    11. Go exercise.

    Since you are not making headway at work, might as well spend the time shaping yourself up.

    Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

    As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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    Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

    12. Take a good break.

    Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

    Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

    Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

    Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

    More Resources About Getting out of a Rut

    Featured photo credit: Joshua Earle via unsplash.com

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