Advertising
Advertising

Back to Basics: Waiting For Someday/Maybe

Back to Basics: Waiting For Someday/Maybe

Someday...

    I mentioned before that I don’t use contexts as recommended by David Allen. However, there are two kinds of lists he recommends that I do use, and get a ton of use from. These are the “Someday/Maybe” list and the “Waiting For” list.

    Did you ever think that someday…?

    The Someday/Maybe list is a catch-all for all your crazy ideas and whacked-out plans that you just don’t have time to pursue today. Have an idea for a great novel, but need to learn how to write a novel first? Put it on the Someday/Maybe list. Notice that your kitchen is looking a little “retro”, and not in a good way? Add “remodel kitchen” to the Someday/Maybe list.

    Someday/Maybe acts as a record and as a set of triggers. As a record, it helps you hold onto ideas that are a little bit (or a lot!) outside the range of your normal day-to-day life. You aren’t going to go remodel your kitchen right this instant. You aren’t even going to start planning to remodel the kitchen right this instant. It’s just an idea, something you thought about that might be nice to do, someday. Maybe.

    Advertising

    As a set of triggers, the Someday/Maybe list gives you something to think about when you have a few minutes free to consider your goals from a “wider picture” perspective. Maybe you’ve just finished a big project and are trying to think of what you might take on next. Or maybe you just came into some money – like a big tax return or a slot machine jackpot – and you’re trying to figure out how to spend it. You scan down your list and notice that, a few months ago while you were preparing the avocado dip for your Superbowl party, you thought about remodeling the kitchen. Now that you’ve got some extra cash in your pocket, you can start thinking about how you’d like your kitchen to look.

    Although this isn’t “orthodox” GTD, you can also work a little from your Someday/Maybe list. In theory, you’re supposed to move things from Someday/Maybe to your active projects list and start creating next actions when you “activate” a Someday/Maybe item, but as you scan your list, you might well start coming up with ideas – a plot point for your imagined novel, a color scheme for your future kitchen. Go ahead and write those ideas into your Someday/Maybe list with the original idea, or break the item out to its own page in your notebook (or the equivalent in whatever system you’re using to keep your lists) and start brainstorming.

    If you find yourself planning steps that are actually immediately doable, or that you’ve already done, then it’s time to move your ideas off the Someday/Maybe list and into your active projects. But if you’re still daydreaming about the future, keep them separated – psychologically, you’ll know these aren’t goals, these are just things to think about now nad again, and someday, maybe, they’ll be goals.

    Wait for it…!

    Waiting For is also a future-oriented list. It’s a place to record all the things you are, as the name suggests, waiting for. Anything you’re waiting for, especially things you need to move to the next step of a project, goes on the list – a book you ordered online, a report from a colleague that you need to finish your own report, anything that you’re expecting and need to keep track of.

    Advertising

    The reason to list this stuff is that if you’re waiting for something, it shouldn’t be on your mind. There’s nothing you can do about it until it gets to you, right? And yet, they shouldn’t be totally forgotten, either. What if that book doesn’t arrive within 10 days? What if your co-worker goes on a three-day drinking binge instead of compiling the data you need for your end-of-quarter report?

    Having a separate list of this stuff can free you from keeping it on your mind while also giving you the opportunity to periodically scan through your list to see if there’s anything you should, in fact, be worried about. If it’s been 10 days and that book isn’t there yet, you need to check your order status – maybe it’s back-ordered. Or maybe it’s lost and you need to contact the bookseller.

    A good Waiting For entry has several elements:

    • The thing you’re waiting for,
    • The source of that thing,
    • The project you need it for,
    • The date that you put it on the list, and
    • The date that you expect it.

    So, for instance, you order a book for an essay you’re writing on August 12th; it ships in 2-3 days and you’ve requested 2-day delivery. So you can expect to receive it by the 19th (accounting for the weekend). You’re Waiting For entry might look like this:

    Advertising

    • “Things You Need to Know About Salamanders” from Amazon for salamander essay. 8/12, due 8/19.

    That gives you enough information to know a) when to complain, b) when not to worry, c) what project you can’t work on until the book comes, and d) what to do with it when it arrives.

    What I do

    Because I don’t keep contextually-organized lists, I don’t actually keep separate lists for Someday/Maybe and Waiting For. Instead, I preface every Someday/Maybe item with “S/M” and every Waiting For item with “W/F”. In my online task manager, I can easily sort those items together by alphabetizing the list.

    S/M items aren’t dated, so they sort to the bottom of the list when I’m looking at my list by date. W/F items are given a due date matching the day I expect to get it, so they’ll come up with the rest of my actions on that day and I can follow up, if necessary.

    Although I add stuff to both lists as I think of things, I also pay special attention to them when I do my reviews. I strike off W/F items that I’m no longer waiting for, and add new ones I might have forgotten to add during the week. I also take a look at my Someday/Maybe items to see if there’s anything I’ve started paying a lot more attention to, or anything I’d like to start working on. And I think of new things to put on there – since Someday/Maybe is a “no-pressure” list, I feel comfortable putting things down that I very likely won’t do. Often the ideas feed into something down the road that I couldn’t have foreseen, even if the original idea never comes into fruition.

    Advertising

    Don’t wait for someday!

    Start setting up a way to keep track of Someday/Maybe and Waiting For items now. Even if you’re not sold on the idea of task lists for everyday use, having a place to keep track of stuff you’re waiting on and another to keep track of your wildest thoughts can be a great help on their own.

    Maybe some of our readers have their own ways of keeping track of this stuff that they’d like to share? Drop us a note in the comments!

    More by this author

    How to Become an Expert (And Spot out One Nearby) The Importance of Reminders (And How to Make a Reminder That Works) Is Procrastination Bad? The Truth About Procrastination Revealed Back to Basics: Your Calendar Learn Something New Every Day

    Trending in Featured

    1 How to Motivate Yourself: 13 Simple Ways You Can Try Right Now 2 15 Ways to Cultivate Lifelong Learning for a Sharper Brain 3 How to Overcome Procrastination and Start Doing What Truly Matters 4 10 Key Characteristics of a Highly Successful Entrepreneur 5 Why Do I Have Bad Luck? 2 Simple Things to Change Your Destiny

    Read Next

    Advertising
    Advertising

    Last Updated on October 30, 2018

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    How to Motivate Yourself: 13 Simple Ways You Can Try Right Now

    Who needs Tony Robbins when you can motivate yourself? Overcoming the emotional hurdle to get stuff done when you’d rather sit on the couch isn’t always easy. But unless calling in sick and waking up at noon have no consequences for you, it’s often a must.

    For those of you who never procrastinate, distract yourself or drag your feet when you should be doing something important, well done so far! But for the rest of you, it’s good to have a library of motivational boosters to move along.

    Whether you’re starting a buisiness, trying to los weight or breaking a bad habit, you’ll learn how to motivate yourself with different techniques in this article.

    13 Simple Ways to Motivate Yourself Right Now

    Despite your best efforts, passion, habits and a flow-producing environment can fail. In that case, it’s time to find whatever emotional pump-up you can use to get started:

    1. Go back to “why”

    Focusing on a dull task doesn’t make it any more attractive. Zooming out and asking yourself why you are bothering in the first place will make it more appealing.

    If you can’t figure out why, then there’s a good chance you shouldn’t bother with it in the first place.

    2. Go for five

    Start working for five minutes. Often that little push will be enough to get you going.

    3. Move around

    Get your body moving as you would if you were extremely motivated to do something. This ‘faking it’ approach to motivation may seem silly or crude but it works.

    Advertising

    4. Find the next step

    If it seems impossible to work on a project for you, you can try to focus on the next immediate step.

    Fighting an amorphous blob of work will only cause procrastination. Chunk it up so that it becomes manageable. Learn how to stop procrastinating in this guide.

    5. Find your itch

    What is keeping you from working? Don’t let the itch continue without isolating it and removing the problem.

    Are you unmotivated because you feel overwhelmed, tired, afraid, bored, restless or angry? Maybe it is because you aren’t sure you have time or delegated tasks haven’t been finished yet?

    6. Deconstruct your fears

    I’m sure you don’t have a phobia about getting stuff done. But at the same time, hidden fears or anxieties can keep you from getting real work completed.

    Isolate the unknowns and make yourself confident, you can handle the worst case scenario.

    7. Get a partner

    Find someone who will motivate you when you’re feeling lazy. I have a friend I go to the gym with. Besides spotting weight, having a friend can help motivate you to work hard when you’d normally quit.

    8. Kickstart your day

    Plan out tomorrow. Get up early and place all the important things early in the morning. Building momentum early in the day can usually carry you forward far later.

    Advertising

    Having a morning routine is a good idea for you to stay motivated!

    9. Read books

    Read not just self-help or motivational books but any book that has new ideas. New ideas get your mental gears turning and can build motivation. Here’re more reasons to read every day.

    Learning new ideas puts your brain in motion so it requires less time to speed up to your tasks.

    10. Get the right tools

    Your environment can have a profound effect on your enthusiasm. Computers that are too slow, inefficient applications or a vehicle that breaks down constantly can kill your motivation.

    Building motivation is almost as important as avoiding the traps that can stop it.

    11. Be careful with the small problems

    The worst killer of motivation is facing a seemingly small problem that creates endless frustration.

    Reframe little problems that must be fixed as bigger ones or they will kill any drive you have.

    12. Develop a mantra

    Find a few statements that focus your mind and motivate you. It doesn’t matter whether they are pulled from a tacky motivational poster or just a few words to tell you what to do.

    Advertising

    If you aren’t sure where to start, a good personal mantra is “Do it now!” You can find more here too: 7 Empowering Affirmations That Will Help You Be Mentally Strong

    13. Build on success

    Success creates success. When you’ve just won, it is easy to feel motivated about almost anything. Emotions tend not to be situation specific, so a small win, whether it is a compliment from a colleague or finishing two thirds of your tasks before noon can turn you into a juggernaut.

    There are many ways you can place small successes earlier on to spur motivation later. Structuring your to-do lists, placing straightforward tasks such as exercising early in the day or giving yourself an affirmation can do the trick.

    How to Stay Motivated Forever (Without Motivation Tricks)

    The best way to motivate yourself is to organize your life so you don’t have to. If work is a constant battle for you, perhaps it is time to start thinking about a new job. The idea is that explicit motivational techniques should be a backup, not your regular routine.

    Here are some other things to consider making work flow more naturally:

    Passion

    Do things you have a passion for. We all have to do things we don’t want to. But if life has become a chronic source of dull chores, you’ve got a big problem that needs fixing.

    Not sure what your passion is to get you motivated? This will help you:

    How to Get Motivated and Be Happy Every Day When You Wake Up

    Advertising

    Habits

    You can’t put everything on autopilot. I’ve found putting a few core habits in place creates a structure for the day.

    Waking up at the same time, working at the same times and having a similar productive routine makes it easier to do the next day.

    This guide will be useful for you if you’re looking to build good habits:

    Understand Your Habits to Control Them 100%

    Flow

    Flow is the state where your mind is completely focused on the task at hand. While there are many factors that go into producing this state, having the right challenge level is a big part.

    Find ways to tweak your tasks so they hover in that sweet spot between boredom and maddening frustration.

    Easily distracted and hard to focus? Here’s your solution.

    Final Thoughts

    With all these tips I’ve shared with you, now you know what to do when you’re feeling unmotivated.

    Find your passion and develop a positive mantra so when the next time negativity hits you again, you know how to stay positive and motivated!

    Featured photo credit: Pexels via pexels.com

    Read Next