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Back to Basics: Waiting For Someday/Maybe

Back to Basics: Waiting For Someday/Maybe

Someday...

    I mentioned before that I don’t use contexts as recommended by David Allen. However, there are two kinds of lists he recommends that I do use, and get a ton of use from. These are the “Someday/Maybe” list and the “Waiting For” list.

    Did you ever think that someday…?

    The Someday/Maybe list is a catch-all for all your crazy ideas and whacked-out plans that you just don’t have time to pursue today. Have an idea for a great novel, but need to learn how to write a novel first? Put it on the Someday/Maybe list. Notice that your kitchen is looking a little “retro”, and not in a good way? Add “remodel kitchen” to the Someday/Maybe list.

    Someday/Maybe acts as a record and as a set of triggers. As a record, it helps you hold onto ideas that are a little bit (or a lot!) outside the range of your normal day-to-day life. You aren’t going to go remodel your kitchen right this instant. You aren’t even going to start planning to remodel the kitchen right this instant. It’s just an idea, something you thought about that might be nice to do, someday. Maybe.

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    As a set of triggers, the Someday/Maybe list gives you something to think about when you have a few minutes free to consider your goals from a “wider picture” perspective. Maybe you’ve just finished a big project and are trying to think of what you might take on next. Or maybe you just came into some money – like a big tax return or a slot machine jackpot – and you’re trying to figure out how to spend it. You scan down your list and notice that, a few months ago while you were preparing the avocado dip for your Superbowl party, you thought about remodeling the kitchen. Now that you’ve got some extra cash in your pocket, you can start thinking about how you’d like your kitchen to look.

    Although this isn’t “orthodox” GTD, you can also work a little from your Someday/Maybe list. In theory, you’re supposed to move things from Someday/Maybe to your active projects list and start creating next actions when you “activate” a Someday/Maybe item, but as you scan your list, you might well start coming up with ideas – a plot point for your imagined novel, a color scheme for your future kitchen. Go ahead and write those ideas into your Someday/Maybe list with the original idea, or break the item out to its own page in your notebook (or the equivalent in whatever system you’re using to keep your lists) and start brainstorming.

    If you find yourself planning steps that are actually immediately doable, or that you’ve already done, then it’s time to move your ideas off the Someday/Maybe list and into your active projects. But if you’re still daydreaming about the future, keep them separated – psychologically, you’ll know these aren’t goals, these are just things to think about now nad again, and someday, maybe, they’ll be goals.

    Wait for it…!

    Waiting For is also a future-oriented list. It’s a place to record all the things you are, as the name suggests, waiting for. Anything you’re waiting for, especially things you need to move to the next step of a project, goes on the list – a book you ordered online, a report from a colleague that you need to finish your own report, anything that you’re expecting and need to keep track of.

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    The reason to list this stuff is that if you’re waiting for something, it shouldn’t be on your mind. There’s nothing you can do about it until it gets to you, right? And yet, they shouldn’t be totally forgotten, either. What if that book doesn’t arrive within 10 days? What if your co-worker goes on a three-day drinking binge instead of compiling the data you need for your end-of-quarter report?

    Having a separate list of this stuff can free you from keeping it on your mind while also giving you the opportunity to periodically scan through your list to see if there’s anything you should, in fact, be worried about. If it’s been 10 days and that book isn’t there yet, you need to check your order status – maybe it’s back-ordered. Or maybe it’s lost and you need to contact the bookseller.

    A good Waiting For entry has several elements:

    • The thing you’re waiting for,
    • The source of that thing,
    • The project you need it for,
    • The date that you put it on the list, and
    • The date that you expect it.

    So, for instance, you order a book for an essay you’re writing on August 12th; it ships in 2-3 days and you’ve requested 2-day delivery. So you can expect to receive it by the 19th (accounting for the weekend). You’re Waiting For entry might look like this:

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    • “Things You Need to Know About Salamanders” from Amazon for salamander essay. 8/12, due 8/19.

    That gives you enough information to know a) when to complain, b) when not to worry, c) what project you can’t work on until the book comes, and d) what to do with it when it arrives.

    What I do

    Because I don’t keep contextually-organized lists, I don’t actually keep separate lists for Someday/Maybe and Waiting For. Instead, I preface every Someday/Maybe item with “S/M” and every Waiting For item with “W/F”. In my online task manager, I can easily sort those items together by alphabetizing the list.

    S/M items aren’t dated, so they sort to the bottom of the list when I’m looking at my list by date. W/F items are given a due date matching the day I expect to get it, so they’ll come up with the rest of my actions on that day and I can follow up, if necessary.

    Although I add stuff to both lists as I think of things, I also pay special attention to them when I do my reviews. I strike off W/F items that I’m no longer waiting for, and add new ones I might have forgotten to add during the week. I also take a look at my Someday/Maybe items to see if there’s anything I’ve started paying a lot more attention to, or anything I’d like to start working on. And I think of new things to put on there – since Someday/Maybe is a “no-pressure” list, I feel comfortable putting things down that I very likely won’t do. Often the ideas feed into something down the road that I couldn’t have foreseen, even if the original idea never comes into fruition.

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    Don’t wait for someday!

    Start setting up a way to keep track of Someday/Maybe and Waiting For items now. Even if you’re not sold on the idea of task lists for everyday use, having a place to keep track of stuff you’re waiting on and another to keep track of your wildest thoughts can be a great help on their own.

    Maybe some of our readers have their own ways of keeping track of this stuff that they’d like to share? Drop us a note in the comments!

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    Last Updated on September 18, 2020

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    Learning how to get in shape and set goals is important if you’re looking to live a healthier lifestyle and get closer to your goal weight. While this does require changes to your daily routine, you’ll find that you are able to look and feel better in only two weeks.

    Over the years, I’ve learned a lot about what it takes to get in shape. Although anyone can cover the basics (eat right and exercise), there are some things that I could only learn through trial and error. Let’s cover some of the most important points for how to get in shape in two weeks.

    1. Exercise Daily

    It is far easier to make exercise a habit if it is a daily one. If you aren’t exercising at all, I recommend starting by exercising a half hour every day. When you only exercise a couple times per week, it is much easier to turn one day off into three days off, a week off, or a month off.

    If you are already used to exercising, switching to three or four times a week to fit your schedule may be preferable, but it is a lot harder to maintain a workout program you don’t do every day.

    Be careful to not repeat the same exercise routine each day. If you do an intense ab workout one day, try switching it up to general cardio the next. You can also squeeze in a day of light walking to break up the intensity.

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    If you’re a morning person, check out these morning exercises that will start your day off right.

    2. Duration Doesn’t Substitute for Intensity

    Once you get into the habit of regular exercise, where do you go if you still aren’t reaching your goals? Most people will solve the problem by exercising for longer periods of time, turning forty-minute workouts into two hour stretches. Not only does this drain your time, but it doesn’t work particularly well.

    One study shows that “exercising for a whole hour instead of a half does not provide any additional loss in either body weight or fat”[1].

    This is great news for both your schedule and your levels of motivation. You’ll likely find it much easier to exercise for 30 minutes a day instead of an hour. In those 30 minutes, do your best to up the intensity to your appropriate edge to get the most out of the time.

    3. Acknowledge Your Limits

    Many people get frustrated when they plateau in their weight loss or muscle gaining goals as they’re learning how to get in shape. Everyone has an equilibrium and genetic set point where their body wants to remain. This doesn’t mean that you can’t achieve your fitness goals, but don’t be too hard on yourself if you are struggling to lose weight or put on muscle.

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    Acknowledging a set point doesn’t mean giving up, but it does mean realizing the obstacles you face.

    Expect to hit a plateau in your own fitness results[2]. When you expect a plateau, you can manage around it so you can continue your progress at a more realistic rate. When expectations meet reality, you can avoid dietary crashes.

    4. Eat Healthy, Not Just Food That Looks Healthy

    Know what you eat. Don’t fuss over minutia like whether you’re getting enough Omega 3’s or tryptophan, but be aware of the big things. Look at the foods you eat regularly and figure out whether they are healthy or not. Don’t get fooled by the deceptively healthy snacks just pretending to be good for you.

    The basic nutritional advice includes:

    • Eat unprocessed foods
    • Eat more veggies
    • Use meat as a side dish, not a main course
    • Eat whole grains, not refined grains[3]

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    Eat whole grains when you want to learn how to get in shape.

      5. Watch Out for Travel

      Don’t let a four-day holiday interfere with your attempts when you’re learning how to get in shape. I don’t mean that you need to follow your diet and exercise plan without any excursion, but when you are in the first few weeks, still forming habits, be careful that a week long break doesn’t terminate your progress.

      This is also true of schedule changes that leave you suddenly busy or make it difficult to exercise. Have a backup plan so you can be consistent, at least for the first month when you are forming habits.

      If travel is on your schedule and can’t be avoided, make an exercise plan before you go[4], and make sure to pack exercise clothes and an exercise mat as motivation to keep you on track.

      6. Start Slow

      Ever start an exercise plan by running ten miles and then puking your guts out? Maybe you aren’t that extreme, but burnout is common early on when learning how to get in shape. You have a lifetime to be healthy, so don’t try to go from couch potato to athletic superstar in a week.

      If you are starting a running regime, for example, run less than you can to start. Starting strength training? Work with less weight than you could theoretically lift. Increasing intensity and pushing yourself can come later when your body becomes comfortable with regular exercise.

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      7. Be Careful When Choosing a Workout Partner

      Should you have a workout partner? That depends. Workout partners can help you stay motivated and make exercising more fun. But they can also stop you from reaching your goals.

      My suggestion would be to have a workout partner, but when you start to plateau (either in physical ability, weight loss/gain, or overall health) and you haven’t reached your goals, consider mixing things up a bit.

      If you plateau, you may need to make changes to continue improving. In this case it’s important to talk to your workout partner about the changes you want to make, and if they don’t seem motivated to continue, offer a thirty day break where you both try different activities.

      I notice that guys working out together tend to match strength after a brief adjustment phase. Even if both are trying to improve, something seems to stall improvement once they reach a certain point. I found that I was able to lift as much as 30-50% more after taking a short break from my regular workout partner.

      Final Thoughts

      Learning how to get in shape in as little as two weeks sounds daunting, but if you’re motivated and have the time and energy to devote to it, it’s certainly possible.

      Find an exercise routine that works for you, eat healthy, drink lots of water, and watch as the transformation begins.

      More Tips on Getting in Shape

      Featured photo credit: Alexander Redl via unsplash.com

      Reference

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