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Last Updated on March 16, 2020

Back to Basics: Capture Your Ideas

Back to Basics: Capture Your Ideas

Does this sound familiar? You’re slowly drifting off to sleep when you come up with a great line for the song or paper you’ve been working on all day. It’s such a great idea, in fact, that you just know you’ll remember it in the morning. Happy to have finally come up with the perfect line, you nod off, smiling and peaceful.

In the morning, of course, it’s gone. All that you remember is that there’s something you should remember.

Or you’re talking to a business associate on the phone, when you remember that tomorrow is your nephew’s/sister-in-law’s/best friend’s birthday and you need to stop and pick them up a card on your way home. Filing that thought away under “to do later” you finish your call, leave work, and drive home, all the time thinking “isn’t there something I was supposed to do today…?”

Ideas are cheap, memory is expensive

We humans are exceptionally good at thinking up stuff. Sit down for two minutes with a pad of paper and try to come up with all the things you can make out of an orange, and you’ll see – after the first couple easy ones, you’ll start thinking up all sorts of crazy stuff (somebody actually thought up the idea of sticking cloves in an orange and hanging it on a Christmas tree, after all).

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But we’re not very good at remembering all those ideas. Psychologists say we can hold from 5 to 9 thoughts in our immediate memory at any given time, meaning that, on average, the last 7 things you’ve thought are all you get. Add #8 to the list, and something falls out.

Our long-term memory is much better, but the process of moving items from short-term to long-term memory is quite complex and isn’t really “on-demand” – as anyone who has struggled to master organic chemistry can attest.

So, we have lots and lots of ideas and only a limited memory to hold them in before we lose them.

Capture everything

The solution is to develop the habit of capturing everything important that crosses your mind, when it crosses your mind. Ideally, you would settle on a single point of capture, something that you can keep with you all the time and always rely on.

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Many people prefer a high-quality pocket notebook for this, a Moleskine or one of the increasingly available (and cheaper) knock-offs. These notebooks have rigid covers, often vinyl- or even leather-covered, with a decent-quality paper (so ink doesn’t bleed through easily) and a pocket in the back (which I have never used, but it’s nice to know it’s there…). Most have an elastic band to hold them closed and a fabric bookmark bound in with the pages.

These features offer a number of benefits over the drug-store standard 69-cent spiral notebook:

  • They’re pretty rugged, which means they stand up well to back pocket carrying and purse clutter.
  • Pages don’t easily rip out.
  • Their rigidity makes them easy to write on in your hand or on your lap.
  • They look professional, making it more likely you’ll take it out and use it in working environments.
  • There are no wires to catch on anything.
  • The bookmark helps you easily find a new blank page to write on.
  • People seem to enjoy using them.

But you don’t have to spend $7-10 US on a notebook; plenty of people manage just fine with the already-mentioned wire-bound pocket notebook. Or you can use a stack of index cards, bound with a binder clip (the famous hipster pda). Or a pad of post-its, or a composition book, or a journal, or your dayplanner, or anything else as long as a) it’s easy and comfortable for you to use, and b) you’ll keep it with you everywhere.

There are digital solutions, too. If you’re very comfortable with your cell phone, you might Jott everything to yourself – leave a voicemail that will be transcribed and forwarded to your email inbox (or to Evernote if you’re using it). Or leave a message on your home answering machine. Or email notes to yourself, or SMS them. Again, the only criteria is that you’ll actually use whatever system you set up, regardless of circumstances.

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OK, it’s captured. Now what?

Your capture device is a kind of inbox, so treat it as an inbox – that is, get in the habit of reviewing and processing everything on a regular basis (probably at the same time you process your desk-bound inbox). The ideas you capture do no more good locked away in your notebook than they do forgotten in the flow of a conversation or in the aftermath of a good night’s sleep.

Remember that the space you use for capture is not long-term reference storage. While you might jot down a couple of things you know you’ll need later in the day, you still need to have a trustworthy system for archiving and using the information you collect over the course of the day.

So process the phone numbers, addresses, names, and URLs you collect into your PIM (personal information manager, e.g. Outlook, Palm Desktop, Lotus Notes). Add the tasks you remembered or thought up over the course of the day to your todo list. Ideas for projects you’re working on can go into your project files.

The random ideas you have and want to hold onto present a special problem. I add these to my todo list, under the category “Think About” and keep them sorted to the bottom. (I use Toodledo; since my most common way of sorting my list is by date, I just don’t put dates on Think About items which keeps them safely out of my way in day-to-day use.) Every now and again – during a weekly review, for instance – I’ll check out the Think About items and see if there’s anything I’m ready to act on.

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Trust the system

Get into the habit of always capturing and processing ideas as they occur to you. If you can’t trust yourself to do this, you’ll always worry that there’s something escaping your mind. If you’re not capturing and processing your thoughts, then there probably is something escaping your mind – lots of somethings, marching like lemmings over the cliff and into eternity! By getting used to using your system, you’ll find a lot of that stress is released, and you can focus on stressing out about more important stuff, like does Bob in marketing like you or like like you?

I’m curious about what other people use to capture their ideas – and how they handle the random “neat thought” problem. Let me and the rest of Lifehack’s readers know in the comments!

Featured photo credit: Johannes Plenio via unsplash.com

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Last Updated on November 18, 2020

15 Tips to Restart the Exercise Habit (and How to Keep It)

15 Tips to Restart the Exercise Habit (and How to Keep It)

It’s okay, you can finally admit it. It’s been two months since you’ve seen the inside of the gym. Getting sick, family crisis, overtime at work and school papers that needed to get finished all kept you for exercising. Now, the question is: how do you start again?
Once you have an exercise habit, it becomes automatic. You just go to the gym, there is no force involved. But after a month, two months or possibly a year off, it can be hard to get started again. Here are some tips to climb back on that treadmill after you’ve fallen off.

  1. Don’t Break the Habit – The easiest way to keep things going is simply not to stop. Avoid long breaks in exercising or rebuilding the habit will take some effort. This may be advice a little too late for some people. But if you have an exercise habit going, don’t drop it at the first sign of trouble.
  2. Reward Showing Up – Woody Allen once said that, “Half of life is showing up.” I’d argue that 90% of making a habit is just making the effort to get there. You can worry about your weight, amount of laps you run or the amount you can bench press later.
  3. Commit for Thirty Days – Make a commitment to go every day (even just for 20 minutes) for one month. This will solidify the exercise habit. By making a commitment you also take pressure off yourself in the first weeks back of deciding whether to go.
  4. Make it Fun – If you don’t enjoy yourself at the gym, it is going to be hard to keep it a habit. There are thousands of ways you can move your body and exercise, so don’t give up if you’ve decided lifting weights or doing crunches isn’t for you. Many large fitness centers will offer a range of programs that can suit your tastes.
  5. Schedule During Quiet Hours – Don’t put exercise time in a place where it will easily be pushed aside by something more important. Right after work or first thing in the morning are often good places to put it. Lunch-hour workouts might be too easy to skip if work demands start mounting.
  6. Get a Buddy – Grab a friend to join you. Having a social aspect to exercising can boost your commitment to the exercise habit.
  7. X Your Calendar – One person I know has the habit of drawing a red “X” through any day on the calendar he goes to the gym. The benefit of this is it quickly shows how long it has been since you’ve gone to the gym. Keeping a steady amount of X’s on your calendar is an easy way to motivate yourself.
  8. Enjoyment Before Effort – After you finish any work out, ask yourself what parts you enjoyed and what parts you did not. As a rule, the enjoyable aspects of your workout will get done and the rest will be avoided. By focusing on how you can make workouts more enjoyable, you can make sure you want to keep going to the gym.
  9. Create a Ritual – Your workout routine should become so ingrained that it becomes a ritual. This means that the time of day, place or cue automatically starts you towards grabbing your bag and heading out. If your workout times are completely random, it will be harder to benefit from the momentum of a ritual.
  10. Stress Relief – What do you do when your stressed? Chances are it isn’t running. But exercise can be a great way to relieve stress, releasing endorphin which will improve your mood. The next time you feel stressed or tired, try doing an exercise you enjoy. When stress relief is linked to exercise, it is easy to regain the habit even after a leave of absence.
  11. Measure Fitness – Weight isn’t always the best number to track. Increase in muscle can offset decreases in fat so the scale doesn’t change even if your body is. But fitness improvements are a great way to stay motivated. Recording simple numbers such as the number of push-ups, sit-ups or speed you can run can help you see that the exercise is making you stronger and faster.
  12. Habits First, Equipment Later – Fancy equipment doesn’t create a habit for exercise. Despite this, some people still believe that buying a thousand dollar machine will make up for their inactivity. It won’t. Start building the exercise habit first, only afterwards should you worry about having a personal gym.
  13. Isolate Your Weakness – If falling off the exercise wagon is a common occurrence for you, find out why. Do you not enjoy exercising? Is it a lack of time? Is it feeling self-conscious at the gym? Is it a lack of fitness know-how? As soon as you can isolate your weakness, you can make steps to improve the situation.
  14. Start Small – Trying to run fifteen miles your first workout isn’t a good way to build a habit. Work below your capacity for the first few weeks to build the habit. Otherwise you might scare yourself off after a brutal workout.
  15. Go for Yourself, Not to Impress – Going to the gym with the only goal of looking great is like starting a business with only the goal to make money. The effort can’t justify the results. But if you go to the gym to push yourself, gain energy and have a good time, then you can keep going even when results are slow.

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