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Asana: A Modern Way to Improve Teamwork

Asana: A Modern Way to Improve Teamwork
    Asana's Dustin Moskovitz and Justin Rosenstein, both of Facebook fame.

    Working as part of a team and staying connected while doing so is a challenge, and there have been few (if any) easy and reasonably-priced software solutions that handle it well. Until today.

    Asana has left beta and is now available to the general public. And it has a lot to offer.

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    This web application keeps teams in sync with what is essentially a shared task list. Here everyone can capture, organize, track, and communicate what they are working on, all with the bigger picture in mind. Skipping email conversations (which is a terrible way to have conversations anyway) and countless meetings to keep a team on track, Asana lets its users move more efficiently and effectively.

    Oh, and Asana is free for teams consisting of 30 people or less. In addition, Asana can be used with as many of these teams as you want.

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    How Asana Works

    By making the task the center of attention in Asana, the way teams look at productivity shifts. The tasks are basically smaller pieces of a much larger set of goals and get assigned to team members and tracked to completion within the web app. Asana allows users to:

    • Capture everything your team is planning and doing in one place. No more jumping from app to app. Everything is collected and lives in Asana.
    • Keep team members in the know. By seeing who is working on what and when, there is a distinction between what is and isn’t important as well as how much more work has to be done to reach the much larger goal.
    • Stay informed. You’ll get essential updates on progress without having to search through old email threads.

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      Why Choose Asana?

      While we’ve yet to put it through the paces here at Stepcase Lifehack — we’ll be doing so over the next 30 days — Asana itself has suggested the following:

      • “It’s ridiculously fast. Thanks to in-house “Luna” technology, Asana is as responsive and lightweight as a text editor. Plus, by obsessively minimizing the number of clicks required to get things done, along with powerful keyboard shortcuts, Asana lets you manage your most important information with ease.”
      • “It’s versatile. Asana is one tool for many uses – from simple to-do lists, to complex projects, and more. It doesn’t force a single workflow, so you can mold it to your own processes and style.”
      • “It’s for the individual, too. Asana is the place to organize your own task list. In doing so, you automatically communicate what you’re prioritizing and everything you’ve done. By being the tool that individuals are using day in and day out, the team as a whole can trust it as the source of truth. We think Asana becomes the best group productivity tool by also being the best personal productivity tool.”

      But don’t just take the company’s word for it. The video below offers the thoughts of some of the early beta testers:

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      Asana may be a new player on a crowded landscape, but with co-founders including Facebook co-founder Dustin Moskovitz and early Facebook employee Justin Rosenstein firmly behind it, this very well could be the web app that teams looking to improve their overall productivity have been searching for.

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      Mike Vardy

      A productivity specialist who shows you how to define your day, funnel your focus, and make every moment matter.

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      Last Updated on May 12, 2020

      8 Steps to Continuous Self Motivation Even During the Difficult Times

      8 Steps to Continuous Self Motivation Even During the Difficult Times

      Many of us find ourselves in motivational slumps that we have to work to get out of. Sometimes it’s like a continuous cycle where we are motivated for a period of time, fall out and then have to build things back up again.

      There is nothing more powerful for self-motivation than the right attitude. You can’t choose or control your circumstance, but you can choose your attitude towards your circumstances.

      How I see this working is while you’re developing these mental steps, and utilizing them regularly, self-motivation will come naturally when you need it.

      The key, for me, is hitting the final step to Share With Others. It can be somewhat addictive and self-motivating when you help others who are having trouble.

      A good way to have self motivation continuously is to implement something like these 8 steps from Ian McKenzie.[1] I enjoyed Ian’s article but thought it could use some definition when it comes to trying to build a continuous drive of motivation. Here is a new list on how to self motivate:

      1. Start Simple

      Keep motivators around your work area – things that give you that initial spark to get going.

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      These motivators will be the Triggers that remind you to get going.

      2. Keep Good Company

      Make more regular encounters with positive and motivated people. This could be as simple as IM chats with peers or a quick discussion with a friend who likes sharing ideas.

      Positive and motivated people are very different from the negative ones. They will help you grow and see opportunities during tough times.

      Here’re more reasons why you should avoid negative people: 10 Reasons Why You Should Avoid Negative People

      3. Keep Learning

      Read and try to take in everything you can. The more you learn, the more confident you become in starting projects.

      You can train yourself to crave lifelong learning with these tips: How to Develop a Lifelong Learning Habit

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      4. See the Good in Bad

      When encountering obstacles or challenging goals, you want to be in the habit of finding what works to get over them.

      Here are 10 tips to make positive thinking easy.

      5. Stop Thinking

      Just do. If you find motivation for a particular project lacking, try getting started on something else. Something trivial even, then you’ll develop the momentum to begin the more important stuff.

      When you’re thinking and worrying about it too much, you’re just wasting time. These tried worry busting techniques can help you.

      6. Know Yourself

      Keep notes on when your motivation sucks and when you feel like a superstar. There will be a pattern that, once you are aware of, you can work around and develop.

      Read for yourself how the magic of marking down your mood works.

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      7. Track Your Progress

      Keep a tally or a progress bar for ongoing projects. When you see something growing, you will always want to nurture it.

      Take a look at these 4 simple ways to track your progress so you have motivation to achieve your goals.

      8. Help Others

      Share your ideas and help friends get motivated. Seeing others do well will motivate you to do the same. Write about your success and get feedback from readers.

      Helping others actually helps yourself, here’s why.

      What I would hope happens here is you will gradually develop certain skills that become motivational habits.

      Once you get to the stage where you are regularly helping others keep motivated – be it with a blog or talking with peers – you’ll find the cycle continuing where each facet of staying motivated is refined and developed.

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      Too Many Steps?

      If you could only take one step? Just do it!

      Once you get started on something, you’ll almost always just get into it and keep going. There will be times when you have to do things you really don’t want to: that’s where the other steps and tips from other writers come in handy.

      However, the most important thing, that I think is worth repeating, is to just get started.

      Get that momentum going and then when you need to, take Ian’s Step 7 and Take A Break. No one wants to work all the time!

      More Tips for Boosting Motivation

      Featured photo credit: Japheth Mast via unsplash.com

      Reference

      [1] Ian McKenzie: 8 mental steps to self-motivation

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