Advertising

Asana: A Modern Way to Improve Teamwork

Asana: A Modern Way to Improve Teamwork
Advertising
    Asana's Dustin Moskovitz and Justin Rosenstein, both of Facebook fame.

    Working as part of a team and staying connected while doing so is a challenge, and there have been few (if any) easy and reasonably-priced software solutions that handle it well. Until today.

    Asana has left beta and is now available to the general public. And it has a lot to offer.

    Advertising

    This web application keeps teams in sync with what is essentially a shared task list. Here everyone can capture, organize, track, and communicate what they are working on, all with the bigger picture in mind. Skipping email conversations (which is a terrible way to have conversations anyway) and countless meetings to keep a team on track, Asana lets its users move more efficiently and effectively.

    Oh, and Asana is free for teams consisting of 30 people or less. In addition, Asana can be used with as many of these teams as you want.

    Advertising

    How Asana Works

    By making the task the center of attention in Asana, the way teams look at productivity shifts. The tasks are basically smaller pieces of a much larger set of goals and get assigned to team members and tracked to completion within the web app. Asana allows users to:

    • Capture everything your team is planning and doing in one place. No more jumping from app to app. Everything is collected and lives in Asana.
    • Keep team members in the know. By seeing who is working on what and when, there is a distinction between what is and isn’t important as well as how much more work has to be done to reach the much larger goal.
    • Stay informed. You’ll get essential updates on progress without having to search through old email threads.

    Advertising

      Why Choose Asana?

      While we’ve yet to put it through the paces here at Stepcase Lifehack — we’ll be doing so over the next 30 days — Asana itself has suggested the following:

      • “It’s ridiculously fast. Thanks to in-house “Luna” technology, Asana is as responsive and lightweight as a text editor. Plus, by obsessively minimizing the number of clicks required to get things done, along with powerful keyboard shortcuts, Asana lets you manage your most important information with ease.”
      • “It’s versatile. Asana is one tool for many uses – from simple to-do lists, to complex projects, and more. It doesn’t force a single workflow, so you can mold it to your own processes and style.”
      • “It’s for the individual, too. Asana is the place to organize your own task list. In doing so, you automatically communicate what you’re prioritizing and everything you’ve done. By being the tool that individuals are using day in and day out, the team as a whole can trust it as the source of truth. We think Asana becomes the best group productivity tool by also being the best personal productivity tool.”

      But don’t just take the company’s word for it. The video below offers the thoughts of some of the early beta testers:

      Advertising

      Asana may be a new player on a crowded landscape, but with co-founders including Facebook co-founder Dustin Moskovitz and early Facebook employee Justin Rosenstein firmly behind it, this very well could be the web app that teams looking to improve their overall productivity have been searching for.

      Advertising

      More by this author

      Mike Vardy

      A productivity specialist who shows you how to define your day, funnel your focus, and make every moment matter.

      4 Simple Steps to Brain Dump for a Smarter Brain What Everyone Is Wrong About Achieving Inbox Zero 35 Quick and Simple Tips for Better Productivity Get What Matters Done by Scheduling Time Blocks Why Is Productivity Important? 10 Reasons to Become More Productive

      Trending in Featured

      1 15 Tips to Restart the Exercise Habit (and How to Keep It) 2 8 Simple Ways to Be a Better Listener 3 The Art of Humble Confidence 4 How to Learn Something New Every Day and Stay Smart 5 How to Overcome Procrastination and Start Doing What Truly Matters

      Read Next

      Advertising
      Advertising

      Last Updated on November 18, 2020

      15 Tips to Restart the Exercise Habit (and How to Keep It)

      15 Tips to Restart the Exercise Habit (and How to Keep It)
      Advertising

      It’s okay, you can finally admit it. It’s been two months since you’ve seen the inside of the gym. Getting sick, family crisis, overtime at work and school papers that needed to get finished all kept you for exercising. Now, the question is: how do you start again?
      Once you have an exercise habit, it becomes automatic. You just go to the gym, there is no force involved. But after a month, two months or possibly a year off, it can be hard to get started again. Here are some tips to climb back on that treadmill after you’ve fallen off.

      1. Don’t Break the Habit – The easiest way to keep things going is simply not to stop. Avoid long breaks in exercising or rebuilding the habit will take some effort. This may be advice a little too late for some people. But if you have an exercise habit going, don’t drop it at the first sign of trouble.
      2. Reward Showing Up – Woody Allen once said that, “Half of life is showing up.” I’d argue that 90% of making a habit is just making the effort to get there. You can worry about your weight, amount of laps you run or the amount you can bench press later.
      3. Commit for Thirty Days – Make a commitment to go every day (even just for 20 minutes) for one month. This will solidify the exercise habit. By making a commitment you also take pressure off yourself in the first weeks back of deciding whether to go.
      4. Make it Fun – If you don’t enjoy yourself at the gym, it is going to be hard to keep it a habit. There are thousands of ways you can move your body and exercise, so don’t give up if you’ve decided lifting weights or doing crunches isn’t for you. Many large fitness centers will offer a range of programs that can suit your tastes.
      5. Schedule During Quiet Hours – Don’t put exercise time in a place where it will easily be pushed aside by something more important. Right after work or first thing in the morning are often good places to put it. Lunch-hour workouts might be too easy to skip if work demands start mounting.
      6. Get a Buddy – Grab a friend to join you. Having a social aspect to exercising can boost your commitment to the exercise habit.
      7. X Your Calendar – One person I know has the habit of drawing a red “X” through any day on the calendar he goes to the gym. The benefit of this is it quickly shows how long it has been since you’ve gone to the gym. Keeping a steady amount of X’s on your calendar is an easy way to motivate yourself.
      8. Enjoyment Before Effort – After you finish any work out, ask yourself what parts you enjoyed and what parts you did not. As a rule, the enjoyable aspects of your workout will get done and the rest will be avoided. By focusing on how you can make workouts more enjoyable, you can make sure you want to keep going to the gym.
      9. Create a Ritual – Your workout routine should become so ingrained that it becomes a ritual. This means that the time of day, place or cue automatically starts you towards grabbing your bag and heading out. If your workout times are completely random, it will be harder to benefit from the momentum of a ritual.
      10. Stress Relief – What do you do when your stressed? Chances are it isn’t running. But exercise can be a great way to relieve stress, releasing endorphin which will improve your mood. The next time you feel stressed or tired, try doing an exercise you enjoy. When stress relief is linked to exercise, it is easy to regain the habit even after a leave of absence.
      11. Measure Fitness – Weight isn’t always the best number to track. Increase in muscle can offset decreases in fat so the scale doesn’t change even if your body is. But fitness improvements are a great way to stay motivated. Recording simple numbers such as the number of push-ups, sit-ups or speed you can run can help you see that the exercise is making you stronger and faster.
      12. Habits First, Equipment Later – Fancy equipment doesn’t create a habit for exercise. Despite this, some people still believe that buying a thousand dollar machine will make up for their inactivity. It won’t. Start building the exercise habit first, only afterwards should you worry about having a personal gym.
      13. Isolate Your Weakness – If falling off the exercise wagon is a common occurrence for you, find out why. Do you not enjoy exercising? Is it a lack of time? Is it feeling self-conscious at the gym? Is it a lack of fitness know-how? As soon as you can isolate your weakness, you can make steps to improve the situation.
      14. Start Small – Trying to run fifteen miles your first workout isn’t a good way to build a habit. Work below your capacity for the first few weeks to build the habit. Otherwise you might scare yourself off after a brutal workout.
      15. Go for Yourself, Not to Impress – Going to the gym with the only goal of looking great is like starting a business with only the goal to make money. The effort can’t justify the results. But if you go to the gym to push yourself, gain energy and have a good time, then you can keep going even when results are slow.

      Read Next