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Are you late?

Are you late?
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Why are you late?

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Time management begins with one of the absolute basics – arrive on time. In his book Copy This!, the founder of Kinko’s (now FedEx Kinko’s) Paul Orfalea recounts that he would make hiring decisions based on key basic modes of operating. One of those is being punctual. I’m sure that Mr. Orfalea isn’t the only one making career decisions based on being on time and other fundamentals of operating in a business context.

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If you’re not the one, you undoubtedly know people who show up late. Sometime they cause a group of people to stop their momentum while the latecomer is brought up to speed. Those on time drum their fingers (figuratively if not actually), change their train of thought and engage in other time filling activities while the latecomer is briefed. I have heard those who were interrupted mumbling under their breath, rolling their eyes, and give other negative feedback – even if the latecomer can hear or see them.

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Here are the negative associated with people that arrive late:

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  • Latecomers are holding up others and hurting the productivity of everyone who has to wait
  • Latecomers are demoralizing those who do bother to show up on time. This sometime starts a chain reaction where everyone starts showing up 5 then 10 then 15 minutes late to the detriment of all.
  • Showing up late disrespects others’ time. It is interpreted as ‘The latecomer thinks he is more important or has better things to do than I do.’
  • Other people extend lateness to meeting to expect tardiness in other arenas such as project deadlines. Thus, managers label late comers as high maintenance and dependant on others since the manager infers latecomers will be unreliable to be self-regulating. The manager has additional work to check on the work of the late contributor.
  • Late people start a domino affect that can set entire groups, departments, and projects back. That hurts reputations as well as budgets and plans.
  • Latecomers can get a reputation as ‘in need of attention’, ‘show boater’, ‘egomaniac’, and more.

Some of the positives associated with people who are on time and early: These attributes may not be earned but they are applied as an extension of being on time.

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  • They’re reliable and easy to count on.
  • They won’t let a person, manager, or department down.
  • They can be trusted with important (career building) activities and responsibilities.
  • They are predictable in a positive way.
  • They are proactive and contributors.
  • They are conscientious.

If being on time is an opportunity for development for you consider these steps down the path to being on time:

  • Mentally reprogram yourself to arrive 5 minutes early to every meeting. Put them on your calendar for 10 minutes before start time. For example, a 2:00pm meeting is put as 1:50pm on your calendar.
  • Practice exit strategies so you leave previous commitments with enough time to get to the next one.
  • Do not stop at your computer to check email just before a meeting.
  • Plan your usual departure to a meeting and leave 10 minutes “early.”
  • Call if it’s the rare occasion that you’re running late.
  • DO NOT set your watch or clocks 5 or 10 minutes ahead. The rest of the world runs on real time so you need to synchronize with actual time.
  • Set alarms in your computer calendar to remind you to wrap-up current work and get off to a meeting on time.
  • Visualize the possible surprise and recognition you’ll receive for leading by arriving early.

Susan Sabo is the creative mind at Productivity Cafe. She works with clients to help them get more done and to get home at a reasonable time. Susan learned punctuality from her Dad who is always 10 minutes early.

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Last Updated on November 18, 2020

15 Tips to Restart the Exercise Habit (and How to Keep It)

15 Tips to Restart the Exercise Habit (and How to Keep It)

It’s okay, you can finally admit it. It’s been two months since you’ve seen the inside of the gym. Getting sick, family crisis, overtime at work and school papers that needed to get finished all kept you for exercising. Now, the question is: how do you start again?
Once you have an exercise habit, it becomes automatic. You just go to the gym, there is no force involved. But after a month, two months or possibly a year off, it can be hard to get started again. Here are some tips to climb back on that treadmill after you’ve fallen off.

  1. Don’t Break the Habit – The easiest way to keep things going is simply not to stop. Avoid long breaks in exercising or rebuilding the habit will take some effort. This may be advice a little too late for some people. But if you have an exercise habit going, don’t drop it at the first sign of trouble.
  2. Reward Showing Up – Woody Allen once said that, “Half of life is showing up.” I’d argue that 90% of making a habit is just making the effort to get there. You can worry about your weight, amount of laps you run or the amount you can bench press later.
  3. Commit for Thirty Days – Make a commitment to go every day (even just for 20 minutes) for one month. This will solidify the exercise habit. By making a commitment you also take pressure off yourself in the first weeks back of deciding whether to go.
  4. Make it Fun – If you don’t enjoy yourself at the gym, it is going to be hard to keep it a habit. There are thousands of ways you can move your body and exercise, so don’t give up if you’ve decided lifting weights or doing crunches isn’t for you. Many large fitness centers will offer a range of programs that can suit your tastes.
  5. Schedule During Quiet Hours – Don’t put exercise time in a place where it will easily be pushed aside by something more important. Right after work or first thing in the morning are often good places to put it. Lunch-hour workouts might be too easy to skip if work demands start mounting.
  6. Get a Buddy – Grab a friend to join you. Having a social aspect to exercising can boost your commitment to the exercise habit.
  7. X Your Calendar – One person I know has the habit of drawing a red “X” through any day on the calendar he goes to the gym. The benefit of this is it quickly shows how long it has been since you’ve gone to the gym. Keeping a steady amount of X’s on your calendar is an easy way to motivate yourself.
  8. Enjoyment Before Effort – After you finish any work out, ask yourself what parts you enjoyed and what parts you did not. As a rule, the enjoyable aspects of your workout will get done and the rest will be avoided. By focusing on how you can make workouts more enjoyable, you can make sure you want to keep going to the gym.
  9. Create a Ritual – Your workout routine should become so ingrained that it becomes a ritual. This means that the time of day, place or cue automatically starts you towards grabbing your bag and heading out. If your workout times are completely random, it will be harder to benefit from the momentum of a ritual.
  10. Stress Relief – What do you do when your stressed? Chances are it isn’t running. But exercise can be a great way to relieve stress, releasing endorphin which will improve your mood. The next time you feel stressed or tired, try doing an exercise you enjoy. When stress relief is linked to exercise, it is easy to regain the habit even after a leave of absence.
  11. Measure Fitness – Weight isn’t always the best number to track. Increase in muscle can offset decreases in fat so the scale doesn’t change even if your body is. But fitness improvements are a great way to stay motivated. Recording simple numbers such as the number of push-ups, sit-ups or speed you can run can help you see that the exercise is making you stronger and faster.
  12. Habits First, Equipment Later – Fancy equipment doesn’t create a habit for exercise. Despite this, some people still believe that buying a thousand dollar machine will make up for their inactivity. It won’t. Start building the exercise habit first, only afterwards should you worry about having a personal gym.
  13. Isolate Your Weakness – If falling off the exercise wagon is a common occurrence for you, find out why. Do you not enjoy exercising? Is it a lack of time? Is it feeling self-conscious at the gym? Is it a lack of fitness know-how? As soon as you can isolate your weakness, you can make steps to improve the situation.
  14. Start Small – Trying to run fifteen miles your first workout isn’t a good way to build a habit. Work below your capacity for the first few weeks to build the habit. Otherwise you might scare yourself off after a brutal workout.
  15. Go for Yourself, Not to Impress – Going to the gym with the only goal of looking great is like starting a business with only the goal to make money. The effort can’t justify the results. But if you go to the gym to push yourself, gain energy and have a good time, then you can keep going even when results are slow.

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