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Are You Doing Business In The Cloud?

Are You Doing Business In The Cloud?

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    All of my email addresses are directed to my Gmail account. Most of the documents I need on a daily basis are on Google Docs. I’ve been slowly moving towards living in the cloud. In a way, this has been very good for me: I can access just about everything I want, whether I’m in my office, at someone else’s office, a friend’s house or anywhere else with an internet connection. But there are downsides. If something happens to one of the services I use, I’m up the proverbial creek — and the same is true if something happens to my internet connection.

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    Business In The Cloud

    Keeping personal data in the cloud is one thing, but uploading the information you rely on to earn a living is an entirely different matter. The benefits are huge. Just the ability to pull up files while visiting a client’s office can make the difference in landing an account. But risks go hand in hand with those benefits — the likelihood of something happening to your data in the cloud is about on par whether it’s personal or work-related, but the consequences can be far more complicated.

    So far, it’s been difficult to determine whether the risks outweigh the gains. Working from the cloud can be incredible: with just a netbook, you can often access everything you need for a project from half way around the globe. A business will to upload files to the cloud can make it much easier to work with telecommuting employees, along with clients who may need easy access to information. It doesn’t hurt that many online applications come with a price tag that makes the cost of the software many companies currently rely on absolutely laughable.

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    Personally, I’ve found that moving my own work into the cloud has made a major difference in my ability to work on projects. I can work just as easily from a coffee shop as from my office. There were no barriers to me moving my work into online applications, though: if I had needed a supervisor to sign off on my choice of applications and whether they were online, getting to the point that I am now might have been almost impossible.

    Getting The Okay

    Depending on who you work for, moving into the cloud may not be a simple matter. If you’re self-employed, you must reassure yourself that your information will be safe in the online applications you plan to use. That sort of reassurance can include:

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    • Security: If you’re placing any sort of sensitive material online — financial information or files your competitors would be very interested in looking at — you’ll want to double check that each application you use has sufficient security measures in place to protect your data.
    • Backups: In the event that something happens to your data online, you’ll want to make sure that you have a backup in place — even if that means manually downloading your data on a regular basis. Remember, not even Gmail works perfectly every day.
    • Contingency Plan: Making sure that you have access to your information goes beyond creating a backup. If you’re planning a presentation that relies on a file you’ve saved to an online application, for instance, have a contingency plan in place in case you don’t have internet access or you’re not on a computer with the right software to use it.

    All that is necessary just to make sure that you’re able to work in the cloud effectively. If you’re adding an employer to the equation, though, things get more complicated. At a bare minimum, you’ll have to convince your supervisor that your idea to work in the cloud is not only effective but will clearly help the company.

    When it comes to working in the cloud, the “better to beg forgiveness than ask permission” approach seldom works. If you’re thinking of taking even a small amount of your employer’s information into the cloud, I’d recommend against it. Some employees sign contracts specifically stating that they will not share information with a third party — which can include Google Docs. Others get issued a company handbook stating essentially the same thing. That means uploading information to the cloud could constitute a firing offense if something goes wrong.

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    That doesn’t mean that you can’t convince your higher ups to move into the cloud, though: it just means that you’re going to need to be able to reassure them on issues like security and backups before you even think of uploading one file.

    Are You In The Cloud?

    Have you already moved into the cloud? If so, it would be great if you’d be willing to share in the comments how you addressed the issues that go with keeping important information in the cloud. Personally, I stick with a handful of trusted sites, and I still have a few pieces of information I don’t put into the cloud. For instance, I keep my financial records on just one computer in my office.

    I do know some people who simply aren’t interested in moving any of their work into the cloud, for one reason or another. If you fall into this category, it would be great if you’d share your comments on why, as well. Is it due to one of the concerns I listed above, or another issue altogether?

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    Last Updated on February 20, 2019

    How to Get Promoted When You Feel Stuck in Your Current Position

    How to Get Promoted When You Feel Stuck in Your Current Position

    Are you stuck in the same position for too long and don’t really know how to get promoted and advance your career?

    Feeling stuck could be caused by a variety of things:

    • Taking a job for the money
    • Staying with an employer that no longer aligns with your values
    • Realizing that you landed yourself in the wrong career
    • Not feeling valued or feeling underutilized
    • Staying in a role too long out of fear
    • Taking a position without a full understanding of the role

    There are many, many other reasons why you may be feeling this way but let’s focus instead on getting unstuck.

    As in – getting promoted.

    So how to get promoted?

    I’m of the opinion that the best way to get promoted is by showing how you add value to your organization.

    Did you make money, save money, improve a process, or some other amazing thing? How else might you demonstrated added value?

    Let’s dive right in how to get promoted when you feel stuck in your current position:

    1. Be a Mentor

    When I supervised students, I used to warm them – tongue in cheek, of course – about getting really good at their job.

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    “Be careful not to get too good at this, or you’ll never get to do anything else?”

    This was my way of pestering them to take on additional challenges or think outside the box, but there is definitely some reality in doing something so well that your manager doesn’t trust anyone else to do it.

    This can get you stuck.

    Jo Miller of Be Leaderly shares this insight on when your boss thinks you’re too valuable in your current job:[1]

    “Think back to a time when you really enjoyed your current role. I bet there was a time when this job was a stretch for you, and you stepped up to the challenge and performed like a rock star. You became known for doing your job so well that you built up some strong “personal brand” equity, and people know you as the go-to-person for this particular job. That’s what we call “a good problem to have”: you did a really good job of building a positive perception about your suitability for the role, but you may have done “too” good of a job!”

    With this in mind, how do you prove to your employer that you can add value by being promoted?

    In Miller’s insight, she talks about building your personal brand and becoming known for doing a particular job well. So how can you link that work with a position or project that will earn you a promotion?

    Consider leveraging your strengths and skills.

    Let’s say that project you do so well is hiring and training new entry level employees. You have to post the job listing, read and review resumes, schedule interviews, making hiring decisions, and create the training schedules. These tasks require skills such as employee relations, onboarding, human resources software, performance management, teamwork, collaboration, customer service, and project management. That’s a serious amount of skills!

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    Is there anyone else on your team who can perform these skills? Try delegating and training some of your staff or colleagues to learn your job. There are a number of reasons why this is a good idea:

    1. Cross-training helps in any situation in the event that there’s an extended illness and the main performer of a certain task is out for a while.
    2. In becoming a mentor to a supervisee or colleague, you empower then to increase their job skills.
    3. You are already beginning to demonstrate that added value to your employer by encouraging your team or peers to learn your job.

    Now that you’ve trained others to do that work for which you have been so valued, you can see about re-requesting that promotion. Be ready to explain how you have saved the company money, encouraged employees to increase their skills, or reinvented that project of yours.

    2. Work on Your Mindset

    Another reason you may feel stuck in a position is well explained by Ashley Stahl in her Forbes article. Shahl talks about mindset, and says:[2]

    “If you feel stuck at a job you used to love, it’s normally you–not the job–who needs to change. The position you got hired for is probably the exact same one you have now. But if you start to dread the work routine, you’re going to focus on the negatives.”

    In this situation, you should pursue a conversation with your supervisor and share your thoughts and feelings. You can probably get some advice on how to rediscover the aspects of that job you enjoyed, and negotiate either some additional duties or a chance to move up.

    Don’t express frustration. Express a desire for more.

    Share with your supervisor that you want to be challenged and you want to move up. You are seeking more responsibility in order to continue moving the company forward. Focus on how you can do that with the skills you have and will develop with some additional projects and coaching.

    3. Improve Your Soft Skills

    When was the last time you put focus and effort into upping your game with those soft skills? I’m talking about those seemingly intangible things that make you the experienced professional in your specific job skills:

    An article on Levo.com suggests that more than 60 percent of employers look at soft skills when making a hiring decision.[3]

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    You can bone up on these skills and increase your chances of promotion by taking courses or seminars.

    And you don’t necessarily need to request funding from your supervisor, either. There are dozens of online courses being presented by entrepreneurs and authors about these very subjects. Udemy and Creative Live both feature online courses at very reasonable prices. And some come with completion certificates for your portfolio!

    Another way to improve your soft skills is by connecting with an employee at your organization who has the position you are seeking.

    Express your desire to move up in the organization, and ask to shadow that person or see if you can sit in on some of her meetings. Offer to take that individual out for coffee and ask what her secret is! Take copious notes and then immerse yourself in the learning.

    The key here is not to copy your new mentor (think Jennifer Jason Leigh in “Single White Female.” Just kidding). Rather, you want to observe, learn and then adapt according to your strengths. And don’t forget to thank that person for their time.

    4. Develop Your Strategy

    Do you even know specifically WHY you want to be promoted anyway? Do you see a future at this company? Do you have a one year, five year, or ten year plan? How often do you consider your “why” and insure that it aligns with your “what?”

    Sit down and do an old-fashioned Pro and Con list. Two columns:

    Pro’s on one side, Con’s on the other.

    Write down every positive aspect of your current job and then every negative one. Which list is longer? Are there any themes present?

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    Look at your lists and choose the most exciting Pro’s and the most frustrating Con’s. Do those two Pro’s make the Con’s worth it? If you can’t answer that question with a “yes” then getting promoted at your current organization may not be what you really want.

    The two most important days in your life are the day you are born and the day you find out why. –Mark Twain

    Mel Carson writes about this on Goalcast that many other authors and speakers have written about finding your professional purpose.[4]

    Here are some questions to ask yourself:

    • Why is it that you do what you do?
    • What thrills you about your current job role or career?
    • What does a great day look like?
    • What does success look like beyond the paycheck?
    • What does real success feel like for you?
    • How do you want to feel about your impact on the world when you retire?

    These questions would be great to reflect on in a journal or with your supervisor in your next one-on-one meeting. Or, bring it up with one of your Vital Work Friends over coffee.

    See, what you might find is that being stuck is your choice. And you can set yourself on the path of moving up where you are, or moving on to something different.

    Because sometimes the real promotion is finding your life’s purpose. And like Mastercard says, that’s Priceless.

    More Resources About Career Advancement

    Featured photo credit: Razvan Chisu via unsplash.com

    Reference

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