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Are You a Productive Person? Look at the Number of People Who Are Waiting On You to Get Back to Them

Are You a Productive Person?  Look at the Number of People Who Are Waiting On You to Get Back to Them

    During the course of the average working day, we make a number of promises to get back to people. We make some of them verbally or in writing directly. At other times, we quietly make a personal promise to ourselves.

    Many of us are resigned to what we believe is God’s cruel trick – not giving us enough hours in the day to respond to everyone. Others complain that they can never find the time.

    The problem is that almost no-one tells the truth – their time management system isn’t doing the job that they need it to do.

    What does time management have to do with getting back to people? Isn’t that a matter of simple courtesy?

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    Well, it used to be, but it no longer is.

    In the good old days, we simply didn’t interact with as many people as we do now. In the past year or two, consider how quickly your Facebook network has grown. I had no idea that I knew 1,000 people, yet my list will top that number this year.

    With the click of a few keys, I can send each of them a message, pulling them into my life in numbers and with a frequency that was unthinkable twenty years ago. As a result, on any given day, a bunch of them expect me to get back to them about one thing or another.

    Many of us fail to respond to this increased expectation.

    We are convinced that our memories are just not good enough. We believe that the older we get, the harder it is to remember, and there is a measure of truth in this assertion, according to the scientists. Above a certain age, we are losing brain cells each day, and with them goes our ability to respond.

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    We also live in the age of distractions – I just read an article in the New York Times that noted that the number of people who are reporting themselves as “injured while walking and texting” has risen dramatically. It’s tough to get back to people when we are pulled in other directions by 200 channels, sexy apps on our phones, IM’s, tweets and the like.

    The flood of information coming our way has also been selectively blamed for blocking our attempts to get back in touch. There’s too much information coming at us to process and we can’t possibly find the time to reply to that snail-mail from Aunt Martha, who doesn’t even have a computer.

    Fortunately, a real solution doesn’t have anything to do with better memory, less distractions or an escape from information. Instead, it has to do with how we manage our time.

    Consider the habit that many have developed when an email arrives in their inbox.

    If it requires a few minutes of either reading or thinking, most professionals will leave it for later once they have completed a quick glance. This particular habit isn’t a problem when applied to a single email. However, when it’s done a few hundred or thousand times, it creates a mountain of half-promises that we have made to ourselves, each saying “I’ll return to it when I have time.”

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    In other words, we are promising ourselves to get back in touch with the sender of the email when we get over our memory challenges, distraction and information overload!

    It’s like smoking. Done once in a while, it’s not a problem to our health. Done to excess and it kills.

    In the case of unreturned email, it kills not just our confidence in our abilities to stay on top of our game, but it seeps into our relationships, until we become one of those people who “never stays in touch.” All this because of a simple habit that almost all of us practice.

    What we don’t see clearly is that we do damage to our reputations and to our time management systems when we don’t manage individual habits. A bad habit that becomes a ritual can drag down our productivity, without our knowing it.

    The key is to make the connection: weak time management systems are made up by people who don’t manage their habits. For that reason, it’s a good idea to engage in what the consultants call “kaizen” – a Japanese word for continuous improvement. In other words, in order to prevent a time management system from becoming stale, it’s better to keep looking for habits to make it better.

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    After all, we are always upgrading our computers — why not something that’s even more critical to our effectiveness?

    At the highest levels of performance, the most productive people have upgraded their time management systems to the point where getting back to people is not a problem.

    In fact, if you ask them to tell you who is on their list of people to get back to, they give you a quizzical look. It’s not something they try to remember.

    Instead, they rely on their time management systems to tell them when they need to get in touch with someone, and they just don’t need to remember who they are.

    For them, the problem of getting back to people has disappeared.

    For most of us, and especially those of us who have long lists of people who expect us to be back in touch with them, we need “kaizen” programs of our own.

    More by this author

    Francis Wade

    Author, Management Consultant

    How To Manage A Post-College Productivity Dip Why You Need to Understand and Accept Your Productive Type A Tendencies The New Lifehacking #7 – Why You Should Be Open to New Stuff, But Wary About Using It The New LifeHacking #6 – Staying Away from Harmful Gadgets The New Lifehacking #5 – Tricking Yourself into Making the Changes You Need

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    Last Updated on November 19, 2019

    How to Become an Early Riser and Stay Energetic

    How to Become an Early Riser and Stay Energetic

    When you become an early riser, you’ll experience a lot of benefits including feeling more energized and having more time to do what you want.

    If you’d like to become an early riser, there are some things you should know before you run off to set your oft-ignored alarm clock.

    So how to become an early riser?

    Here are five tips I’ve discovered to be most helpful in making the transition from erratic sleeper to early morning wizard:

    1. Choose to Get up Before You Go to Sleep

    You’re not very good at making decisions when you’ve just woken up. You were in the middle of a dream in which [insert celebrity crush of choice here] is serving you breakfast in bed only to be rudely awakened by the harsh tones of your alarm clock. You’re frustrated, angry, confused, and surprised. This is not the time to be making decisions about whether or not you should stay in bed! And yet, most of us leave the first decision of our day to be made in a blur of partial wakefulness.

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    No more!

    If you want to be a consistently early riser, try making your decision to rise at a specific time before you go to sleep the night before. This frees you from making the decision in the morning when you’ve just woken up. Instead of making a decision, you have only to follow through on your decision from the night before.

    Easier said than done? Of course. But only for the first few times. Eventually, your need for raw willpower to get out of bed will diminish and you’ll be the proud parent of a new habit!

    Steve Pavlina suggests you practice getting out of bed during the day[1] to get a few of the “practice sessions” out of the way without the early morning fog in your head.

    2. Have a Plan for Your Extra Time

    Let’s say you’ve actually made it out of bed 2 hours before you normally would. Now what? What are you going to do with all this time you’ve discovered in your day?

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    If you don’t have something planned to do with your extra time, you risk falling for the temptation of a “morning nap” that wipes out all the work you put into getting up.

    What to do? Before you go to bed, make a quick note of what you’d like to get done during your extra hours the following day. Do you have a book to write, paper to read, or garage to clean? Make a plan for your early hours and you’ll do more than protect yourself from backsliding into bed.

    You’ll get things done and those results will fuel your desire to build rising early into a habit!

    3. Make Rising Early a Social Activity

    Your internet or social media buddies just don’t have enough pull to make your new habit stick in the long term. The same cannot be said for the people you spend time with as part of your early morning routine.

    Sure, you could choose to read blogs for two hours every morning. But wouldn’t it be great to join an early breakfast club, running group, or play chess in the park at 5am?

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    The more people you get involved in making your new habit a daily part of your life, the easier it’ll be to succeed.

    4. Don’t Use an Alarm That Makes You Angry

    If we’re all wired differently, why do we all insist on torturing ourselves with the same sort of alarm each morning?

    I spent years trying to wake up before my alarm went off so I wouldn’t have to hear it. I got pretty good, too. Then I started using a cellphone as my alarm clock and quickly realized that different ring tones irritated me less but worked just as well to wake me up. I now use the ring tone alarm as a back up for my bedside lamp plugged in to a timer.

    When the bright light doesn’t work, the cellphone picks up the slack and I wake up on time. The lesson learned? Experiment a bit and see what works best for you. Light, sound, smells, temperature, or even some contraption that dumps water on you might be more pleasant than your old alarm clock. Give something new a try!

    5. Get Your Blood Flowing Right After Waking

    If you don’t have a neighbor, you can pick fights with at 5am, you’ll have to settle with a more mundane exercise. It doesn’t take much to get your blood flowing and chase the sleep from your head.

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    Just pick something you don’t mind doing and go through the motions until your heart rate is up. Jumping rope, push-ups, crunches, or a few minutes of yoga are typically enough to do the trick. (Just don’t do anything your doctor hasn’t approved.)

    If you live in a beautiful part of the world like me, you might want to use a bit of your early morning to go for a walk and enjoy the beauty of the world around you.

    If you have a coffee shop open within walking distance, dragging yourself out of bed for a cup of coffee to savor on your walk home as the world wakes around you is a wonderful experience. Try it!

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    Featured photo credit: Nomadic Julien via unsplash.com

    Reference

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