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Are You a Productive Person? Look at the Number of People Who Are Waiting On You to Get Back to Them

Are You a Productive Person?  Look at the Number of People Who Are Waiting On You to Get Back to Them

    During the course of the average working day, we make a number of promises to get back to people. We make some of them verbally or in writing directly. At other times, we quietly make a personal promise to ourselves.

    Many of us are resigned to what we believe is God’s cruel trick – not giving us enough hours in the day to respond to everyone. Others complain that they can never find the time.

    The problem is that almost no-one tells the truth – their time management system isn’t doing the job that they need it to do.

    What does time management have to do with getting back to people? Isn’t that a matter of simple courtesy?

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    Well, it used to be, but it no longer is.

    In the good old days, we simply didn’t interact with as many people as we do now. In the past year or two, consider how quickly your Facebook network has grown. I had no idea that I knew 1,000 people, yet my list will top that number this year.

    With the click of a few keys, I can send each of them a message, pulling them into my life in numbers and with a frequency that was unthinkable twenty years ago. As a result, on any given day, a bunch of them expect me to get back to them about one thing or another.

    Many of us fail to respond to this increased expectation.

    We are convinced that our memories are just not good enough. We believe that the older we get, the harder it is to remember, and there is a measure of truth in this assertion, according to the scientists. Above a certain age, we are losing brain cells each day, and with them goes our ability to respond.

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    We also live in the age of distractions – I just read an article in the New York Times that noted that the number of people who are reporting themselves as “injured while walking and texting” has risen dramatically. It’s tough to get back to people when we are pulled in other directions by 200 channels, sexy apps on our phones, IM’s, tweets and the like.

    The flood of information coming our way has also been selectively blamed for blocking our attempts to get back in touch. There’s too much information coming at us to process and we can’t possibly find the time to reply to that snail-mail from Aunt Martha, who doesn’t even have a computer.

    Fortunately, a real solution doesn’t have anything to do with better memory, less distractions or an escape from information. Instead, it has to do with how we manage our time.

    Consider the habit that many have developed when an email arrives in their inbox.

    If it requires a few minutes of either reading or thinking, most professionals will leave it for later once they have completed a quick glance. This particular habit isn’t a problem when applied to a single email. However, when it’s done a few hundred or thousand times, it creates a mountain of half-promises that we have made to ourselves, each saying “I’ll return to it when I have time.”

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    In other words, we are promising ourselves to get back in touch with the sender of the email when we get over our memory challenges, distraction and information overload!

    It’s like smoking. Done once in a while, it’s not a problem to our health. Done to excess and it kills.

    In the case of unreturned email, it kills not just our confidence in our abilities to stay on top of our game, but it seeps into our relationships, until we become one of those people who “never stays in touch.” All this because of a simple habit that almost all of us practice.

    What we don’t see clearly is that we do damage to our reputations and to our time management systems when we don’t manage individual habits. A bad habit that becomes a ritual can drag down our productivity, without our knowing it.

    The key is to make the connection: weak time management systems are made up by people who don’t manage their habits. For that reason, it’s a good idea to engage in what the consultants call “kaizen” – a Japanese word for continuous improvement. In other words, in order to prevent a time management system from becoming stale, it’s better to keep looking for habits to make it better.

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    After all, we are always upgrading our computers — why not something that’s even more critical to our effectiveness?

    At the highest levels of performance, the most productive people have upgraded their time management systems to the point where getting back to people is not a problem.

    In fact, if you ask them to tell you who is on their list of people to get back to, they give you a quizzical look. It’s not something they try to remember.

    Instead, they rely on their time management systems to tell them when they need to get in touch with someone, and they just don’t need to remember who they are.

    For them, the problem of getting back to people has disappeared.

    For most of us, and especially those of us who have long lists of people who expect us to be back in touch with them, we need “kaizen” programs of our own.

    More by this author

    Francis Wade

    Author, Management Consultant

    How To Manage A Post-College Productivity Dip Why You Need to Understand and Accept Your Productive Type A Tendencies The New Lifehacking #7 – Why You Should Be Open to New Stuff, But Wary About Using It The New LifeHacking #6 – Staying Away from Harmful Gadgets The New Lifehacking #5 – Tricking Yourself into Making the Changes You Need

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    Last Updated on January 2, 2019

    7 Steps For Making a New Year’s Resolution and Keeping It

    7 Steps For Making a New Year’s Resolution and Keeping It

    Are you keen to reinvent yourself this year? Or at least use the new year as a long overdue excuse to get rid of bad habits or pick up new ones?

    Yes, it’s that time of year again. The time of year when we feel as if we have to turn over a new leaf. The time when we misguidedly imagine that the arrival of a new year will magically provide the catalyst, motivation and persistence we need to reinvent ourselves.

    Traditionally, New Year’s Day is styled as the ideal time to kick start a new phase in your life and the time when you must make your all important new year’s resolution. Unfortunately, the beginning of the year is also one of the worst times to make a major change in your habits because it’s often a relatively stressful time, right in the middle of the party and vacation season.

    Don’t set yourself up for failure this year by vowing to make huge changes that will be hard to keep. Instead follow these seven steps for successfully making a new year’s resolution you can stick to for good.

    1. Just pick one thing

    If you want to change your life or your lifestyle don’t try to change the whole thing at once. It won’t work. Instead pick one area of your life to change to begin with.

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    Make it something concrete so you know exactly what change you’re planning to make. If you’re successful with the first change you can go ahead and make another change after a month or so. By making small changes one after the other, you still have the chance to be a whole new you at the end of the year and it’s a much more realistic way of doing it.

    Don’t pick a New Year’s resolution that’s bound to fail either, like running a marathon if you’re 40lbs overweight and get out of breath walking upstairs. If that’s the case resolve to walk every day. When you’ve got that habit down pat you can graduate to running in short bursts, constant running by March or April and a marathon at the end of the year. What’s the one habit you most want to change?

    2. Plan ahead

    To ensure success you need to research the change you’re making and plan ahead so you have the resources available when you need them. Here are a few things you should do to prepare and get all the systems in place ready to make your change.

    Read up on it – Go to the library and get books on the subject. Whether it’s quitting smoking, taking up running or yoga or becoming vegan there are books to help you prepare for it. Or use the Internet. If you do enough research you should even be looking forward to making the change.

    Plan for success – Get everything ready so things will run smoothly. If you’re taking up running make sure you have the trainers, clothes, hat, glasses, ipod loaded with energetic sounds at the ready. Then there can be no excuses.

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    3. Anticipate problems

    There will be problems so make a list of what they’ll be. If you think about it, you’ll be able to anticipate problems at certain times of the day, with specific people or in special situations. Once you’ve identified the times that will probably be hard work out ways to cope with them when they inevitably crop up.

    4. Pick a start date

    You don’t have to make these changes on New Year’s Day. That’s the conventional wisdom, but if you truly want to make changes then pick a day when you know you’ll be well-rested, enthusiastic and surrounded by positive people. I’ll be waiting until my kids go back to school in February.

    Sometimes picking a date doesn’t work. It’s better to wait until your whole mind and body are fully ready to take on the challenge. You’ll know when it is when the time comes.

    5. Go for it

    On the big day go for it 100%. Make a commitment and write it down on a card. You just need one short phrase you can carry in your wallet. Or keep it in your car, by your bed and on your bathroom mirror too for an extra dose of positive reinforcement.

    Your commitment card will say something like:

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    • I enjoy a clean, smoke-free life.
    • I stay calm and in control even under times of stress.
    • I’m committed to learning how to run my own business.
    • I meditate daily.

    6. Accept failure

    If you do fail and sneak a cigarette, miss a walk or shout at the kids one morning don’t hate yourself for it. Make a note of the triggers that caused this set back and vow to learn a lesson from them.

    If you know that alcohol makes you crave cigarettes and oversleep the next day cut back on it. If you know the morning rush before school makes you shout then get up earlier or prepare things the night before to make it easier on you.

    Perseverance is the key to success. Try again, keep trying and you will succeed.

    7. Plan rewards

    Small rewards are great encouragement to keep you going during the hardest first days. After that you can probably reward yourself once a week with a magazine, a long-distance call to a supportive friend, a siesta, a trip to the movies or whatever makes you tick.

    Later you can change the rewards to monthly and then at the end of the year you can pick an anniversary reward. Something that you’ll look forward to. You deserve it and you’ll have earned it.

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    Whatever your plans and goals are for this year, I’d do wish you luck with them but remember, it’s your life and you make your own luck.

    Decide what you want to do this year, plan how to get it and go for it. I’ll definitely be cheering you on.

    Are you planning to make a New Year’s resolution? What is it and is it something you’ve tried to do before or something new?

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