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Adobe Moves Closer to Online Office Suite with Presentations, Spreadsheets, Premium Plans for Businesses

Adobe Moves Closer to Online Office Suite with Presentations, Spreadsheets, Premium Plans for Businesses

Lifehack_Presentation

    Long-time readers of Lifehack know of my ongoing love affair with Adobe’s online word processor Buzzword, since last year part of the Acrobat.com suite of online applications. “Love affair” is not too strong a phrase, either – I like the interface and ease of use so much that I was inspired to write a book, Don’t Be Stupid: A Guide to Learning, Studying, and Succeeding at College, just for an excuse to have something to use Buzzword for.

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    Last year, Adobe integrated Buzzword into Acrobat.com, adding online file storage and sharing, an online meeting space, and a file-to-PDF convertor, all accessible either through the website or through a very slick AIR application that runs on your desktop.

    I’ve been waiting for Adobe to take the next step with Acrobat.com by adding spreadsheets and presentations, and now they have. As Acrobat.com comes out of Beta, an online presentation editor and spreadsheet has been launched in Adobe’s Acrobat Labs.

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    Adobe has also announced premium plans for businesses, offering unlimited PDF conversion for their Premium Plus subscribers and 10 conversions a month for Premium Basic users (free users are limited to 5files per month), the ability to host larger meetings using ConnectNow (up to 20 for Premium Plus, 5 for Premium Basic users, and 3 for free users), and an unspecified (as far as I could find) increase in ability to store and share files. The rates are a little steep: $15 a month for Premium Basic and $35/month for Premium Plus – I think we have to assume that more features will be available down the line for business users.

    Presentations and Tables

    I won’t be upgrading to a Premium plan, since I’m just a guy, you know? I will be looking rather closely at the spreadsheet and presentation editors, though – that’s something I can use! Currently I use SlideRocket for presentations, and was hoping that Adobe would being something like SlideRocket’s very Adobe-esque interface to the Acrobat.com suite, and from first impressions, it looks like they have. It’s quite similar to Buzzword’s interface, as is Table’s (Adobe’s name for the spreadsheet editor), and since that interface is a big part of my love for Buzzword, I think I’m going to like this. A lot.

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    Acrobat_Table
      Tables incorporates a bunch of automated features – for example, columns automatically inherit the data format of the first cell entered. Take that,Excel! Better yet, it offers great collaboration features. Several people can work on a spreadsheet at the same time, with indicators showing you which cells other people are working on at any given time. If you need to sort or modify a table, you can enter “Private View” so that your changes won’t be reflected in the table others are working on.

      Unfortunately, tables isn’t exactly a spreadsheet – yet, I hope. It’s an easy way to present and organize data, but there is no way to add formulas or automate functions. But it’s a great table editor – hopefully spreadsheet functions will be added soon, and it would be nice to see the table editor as it stands incorporated into Buzzword, too.

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      Presentations is a little more refined, with a good set of tools and themes for producing quality presentations. Unfortunately, you can’t export to PowerPoint, only to PDF. However, the built-in presentation mode is pretty slick, and you can share the presentation online with anyone via email. Collaboration is slick, as in Tables – several people can work at the same time with suitable safeguards to prevent conflicts.

      With Photoshop Express, Adobe is creating a pretty nice suite of online apps. They are by far the nicest-looking and most pleasant to use of the recent crop of Web-based apps. I’m still waiting for Buzzword to add support for styles so it can be fully compatible with Word, and for all the Acrobat.com apps to be integrated with the Acrobat.com file storage and sharing repository – it’s simply odd that documents created with Buzzword are saved separately from all the documents you’ve uploaded, or that documents you’ve uploaded can’t be opened in Buzzword.

      But all in all, Adobe is putting out top-notch apps and deserves a lot more attention than they’re getting so far. Try out this latest crop of applications and see what you think!

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      Last Updated on March 31, 2020

      Is Procrastination Bad? The Truth About Procrastination Revealed

      Is Procrastination Bad? The Truth About Procrastination Revealed

      Procrastination is very literally the opposite of productivity. To produce something is to pull it forward, while to procrastinate is to push it forward — to tomorrow, to next week, or ultimately to never.

      Procrastination fills us with shame — we curse ourselves for our laziness, our inability to focus on the task at hand, our tendency to be easily led into easier and more immediate gratifications. And with good reason: for the most part, time spent procrastinating is time spent not doing things that are, in some way or other, important to us.

      There is a positive side to procrastination, but it’s important not to confuse procrastination at its best with everyday garden-variety procrastination.

      Sometimes — sometimes! — procrastination gives us the time we need to sort through a thorny issue or to generate ideas. In those rare instances, we should embrace procrastination — even as we push it away the rest of the time.

      Why We Procrastinate After All?

      We procrastinate for a number of reasons, some better than others. One reason we procrastinate is that, while we know what we want to do, we need time to let the ideas “ferment” before we are ready to sit down and put them into action.

      Some might call this “creative faffing”; I call it, following copywriter Ray Del Savio’s lead, “concepting”.[1]

      Whatever you choose to call it, it’s the time spent dreaming up what you want to say or do, weighing ideas in your mind, following false leads and tearing off on mental wild goose chases, and generally thinking things through.

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      To the outside observer, concepting looks like… well, like nothing much at all. Maybe you’re leaning back in your chair, feet up, staring at the wall or ceiling, or laying in bed apparently dozing, or looking out over the skyline or feeding pigeons in the park or fiddling with the Japanese vinyl toys that stand watch over your desk.

      If ideas are the lifeblood of your work, you have to make time for concepting, and you have to overcome the sensation— often overpowering in our work-obsessed culture — that faffing, however creative, is not work.

      Is Procrastination Bad?

      Yes it is.

      Don’t fool yourself into thinking that you’re “concepting” when in fact you’re just not sure what you’re supposed to be doing.

      Spending an hour staring at the wall while thinking up the perfect tagline for a marketing campaign is creative faffing; staring at the wall for an hour because you don’t know how to come up with a tagline, or don’t know the product you’re marketing well enough to come up with one, is just wasting time.

      Lack of definition is perhaps the biggest friend of your procrastination demons. When we’re not sure what to do — whether because we haven’t planned thoroughly enough, we haven’t specified the scope of what we hope to accomplish in the immediate present, or we lack important information, skills, or resources to get the job done.

      It’s easy to get distracted or to trick ourselves into spinning our wheels doing nothing. It takes our mind off the uncomfortable sensation of failing to make progress on something important.

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      The answer to this is in planning and scheduling. Rather than giving yourself an unspecified length of time to perform an unspecified task (“Let’s see, I guess I’ll work on that spreadsheet for a while”) give yourself a limited amount of time to work on a clearly defined task (“Now I’ll enter the figures from last months sales report into the spreadsheet for an hour”).

      Giving yourself a deadline, even an artificial one, helps build a sense of urgency and also offers the promise of time to “screw around” later, once more important things are done.

      For larger projects, planning plays a huge role in whether or not you’ll spend too much time procrastinating to reach the end reasonably quickly.

      A good plan not only lists the steps you have to take to reach the end, but takes into account the resources, knowledge and inputs from other people you’re going to need to perform those steps.

      Instead of futzing around doing nothing because you don’t have last month’s sales report, getting the report should be a step in the project.

      Otherwise, you’ll spend time cooling your heels, justifying your lack of action as necessary: you aren’t wasting time because you want to, but because you have to.

      How Bad Procrastination Can Be

      Our mind can often trick us into procrastinating, often to the point that we don’t realize we’re procrastinating at all.

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      After all, we have lots and lots of things to do; if we’re working on something, aren’t we being productive – even if the one big thing we need to work on doesn’t get done?

      One way this plays out is that we scan our to-do list, skipping over the big challenging projects in favor of the short, easy projects. At the end of the day, we feel very productive: we’ve crossed twelve things off our list!

      That big project we didn’t work on gets put onto the next day’s list, and when the same thing happens, it gets moved forward again. And again.

      Big tasks often present us with the problem above – we aren’t sure what to do exactly, so we look for other ways to occupy ourselves.

      In many cases too, big tasks aren’t really tasks at all; they’re aggregates of many smaller tasks. If something’s sitting on your list for a long time, each day getting skipped over in favor of more immediately doable tasks, it’s probably not very well thought out.

      You’re actively resisting it because you don’t really know what it is. Try to break it down into a set of small tasks, something more like the tasks you are doing in place of the one big task you aren’t doing.

      More consequences of procrastination can be found in this article: 8 Dreadful Effects of Procrastination That Can Destroy Your Life

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      Procrastination, a Technical Failure

      Procrastination is, more often than not, a sign of a technical failure, not a moral failure.

      It’s not because we’re bad people that we procrastinate. Most times, procrastination serves as a symptom of something more fundamentally wrong with the tasks we’ve set ourselves.

      It’s important to keep an eye on our procrastinating tendencies, to ask ourselves whenever we notice ourselves pushing things forward what it is about the task we’ve set ourselves that simply isn’t working for us.

      Learn more about how to fix your procrastination problem here: What Is Procrastination and How to Stop It (The Complete Guide)

      Featured photo credit: chuttersnap via unsplash.com

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