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A friend of mine.

A friend of mine.
Mrs. Murphy

    A good friend of mine passed away Tuesday. Mrs. Murphy would come up my driveway from her home across the street for the last seven years to have a snack, see what I was up to, or just to spend a few moments with me. Her health had taken a dive six months ago when her brother, William, had passed away. She had become so frail I’d gotten into the habit of keeping one eye on our driveway for her approach and running after her and opening a fresh can if I missed her.

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    But this post isn’t about cats. It’s about death. And what you – yes, you – need to learn about death. Consider this the ultimate lifehack.

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    Here’s the basics: as you get older in life, death pays you more visits. At least in the developed world, death – real death, not entertaining death on television – may not stop by your life until you’re in your thirties. Then the pace picks up. A grandmother. A friend from high school, perhaps a brother or sister, a parent. When you hit mid-life, you realize in your guts you’ll be seeing a lot more of death in the future than you have in the past.

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    Sure, you should and will fight the good fight every time death stops by – and that is good, and right and the right thing to do. But we all know how that fight turns out.

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    My point in writing this post isn’t to depress the hell out of you, and it’s sure as hell not to say you should welcome or surrender or accept death. It’s a quiet suggestion you think about what death has to teach you about life. Your life. You see, every time death comes knocking, you realize with a jolt just how important, how absolutely totally important, the people you love and what you build in your life are.

    The point of Getting Things Done isn’t getting more things done – that’s run the rat race faster and faster thinking. The point is so you can share being alive with the people (human and non-human) you love and with the rest of us by what you build. GTD and all the lifehacks you read online are good and useful things – but their only big and small ways to help you have enough time and a low enough stress level so you can do the really important things in your life:

    • Like tell your wife, husband, sweetheart how much you love them.
    • Like if you don’t have someone to love in your life making the effort to change that.
    • Like finding some way – even a tiny, nano little way – to make this a less fracked up world and the human race a smidgen more worthy of being called human.
    • Like spending a few moments out of your day visiting with Mrs. Murphy.

    Bob Walsh sells MasterList Professional, a Windows task management application and writes, codes,
    podcasts and blogs about different aspects of the digital lifestyle at ToDoOrElse, MyMicroISV and Clear Blogging. His second book, Clear Blogging, is now available at Amazon and elsewhere.

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    Last Updated on April 8, 2019

    22 Tips for Effective Deadlines

    22 Tips for Effective Deadlines

    Unless you’re infinitely rich or prepared to rack up major debt, you need to budget your income. Setting limits on how much you are willing to spend helps control expenses. But what about your time? Do you budget your time or spend it carelessly?

    Deadlines are the chronological equivalent of a budget. By setting aside a portion of time to complete a task, goal or project in advance you avoid over-spending. Deadlines can be helpful but they can also be a source of frustration if set improperly. Here are some tips for making deadlines work:

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    1. Use Parkinson’s Law – Parkinson’s Law states that tasks expand to fill the time given to them. By setting a strict deadline in advance you can cut off this expansion and focus on what is most important.
    2. Timebox – Set small deadlines of 60-90 minutes to work on a specific task. After the time is up you finish. This cuts procrastinating and forces you to use your time wisely.
    3. 80/20 – The Pareto Principle suggests that 80% of the value is contained in 20% of the input. Apply this rule to projects to focus on that critical 20% first and fill out the other 80% if you still have time.
    4. Project VS Deadline – The more flexible your project, the stricter your deadline. If a task has relatively little flexibility in completion a softer deadline will keep you sane. If the task can grow easily, keep a tight deadline to prevent waste.
    5. Break it Down – Any deadline over one day should be broken down into smaller units. Long deadlines fail to motivate if they aren’t applied to manageable units.
    6. Hofstadter’s Law – Basically this law states that it always takes longer than you think. A rule I’ve heard in software development is to double the time you think you need. Then add six months. Be patient and give yourself ample time for complex projects.
    7. Backwards Planning – Set the deadline first and then decide how you will achieve it. This approach is great when choices are abundant and projects could go on indefinitely.
    8. Prototype – If you are attempting something new, test out smaller versions of a project to help you decide on a final deadline. Write a 10 page e-book before your 300 page novel or try to increase your income by 10% before aiming to double it.
    9. Find the Weak Link – Figure out what could ruin your plans and accomplish it first. Knowing the unknown can help you format your deadlines.
    10. No Robot Deadlines – Robots can work without sleep, relaxation or distractions. You aren’t a robot. Don’t schedule your deadline with the expectation you can work sixteen hour days to complete it. Deathmarches aren’t healthy.
    11. Get Feedback – Get a realistic picture from people working with you. Giving impossible deadlines to contractors or employees will only build resentment.
    12. Continuous Planning – If you use a backwards planning model, you need to constantly be updating plans to fit your deadline. This means making cuts, additions or refinements so the project will fit into the expected timeframe.
    13. Mark Excess Baggage – Identify areas of a task or project that will be ignored if time grows short. What e-mails will you have to delete if it takes too long to empty your inbox? What features will your product lack if you need a rapid finish?
    14. Review – For deadlines over a month long take a weekly review to track your progress. This will help you identify methods you can use to speed up work and help you plan more efficiently for the future.
    15. Find Shortcuts – Almost any task or project has shortcuts you can use to save time. Is there a premade library you can use instead of building your own functions? An autoresponder to answer similar e-mails? An expert you can call to help solve a problem?
    16. Churn then Polish – Set a strict deadline for basic completion and then set a more comfortable deadline to enhance and polish afterwards. Often churning out the basics of a task quickly will require no more polishing afterwards than doing it slowly.
    17. Reminders – Post reminders of your deadlines everywhere. Creating a sense of urgency with your deadlines is necessary to keep them from getting pushed aside by distractions.
    18. Forward Planning – Not mutually exclusive with backwards planning, this involves planning the details of a project out before setting a deadline. Great for achieving clarity about what you are trying to accomplish before making arbitrary time limits.
    19. Set a Timer – Get one that beeps. Somehow the countdown of a timer appears more realistic for a ninety minute timebox than just glancing at your clock.
    20. Write them Down – Any deadline over a few hours needs to be written down. Otherwise it is an inclination not a goal. Having written deadlines makes them more tangible than internal decisions alone.
    21. Cheap/Fast/Good – Ben Casnocha in My Start Up Life mentions that you can have only have two of the three. Pick two of the cheap/fast/good dimensions before starting a project to help you prioritize.
    22. Be Patient – Using a deadline may seem to be the complete opposite of patience. But being patient with inflexible tasks is necessary to focus on their completion. The paradox is that the more patient you are, the more you can focus. The more you can focus the quicker the results will come!

    Featured photo credit: Estée Janssens via unsplash.com

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