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9 Wonderful Ways to Get Started in the World of Personal Productivity

9 Wonderful Ways to Get Started in the World of Personal Productivity

    One day, an innocent worker goes online and decides to see if there are any tips out in the big wide world on getting more done, more quickly, more often. But soon, the poor sod becomes entangled in a complicated trail of information; a few quadzillion blogs on the subject, millions of books, and a whole lot of fancy terms like “ubiquitous capture” and strange rituals such as weekly reviews and inbox processing.

    It’s easy to get lost in the world of personal productivity. It’s hard to get started, and we get that. It’s a jungle of information and not all of it makes sense, and a whole lot of it is in direct conflict: do you go the Inbox Zero approach (that is, clearing out your inbox completely in regular processing sessions), or use Gmail with labels and let things sit in your inbox, with older messages found with the assistance of search?

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    All of this conflicting information makes it tempting to find one person’s philosophy and latch onto it religiously. I mean, check out the Getting Things Done fanclub. But just because all of that information is conflicting doesn’t mean it’s all useless; there’s a lot of excellent advice and the tough part is in forming a basic understanding of personal productivity and developing your own basic system, a framework with which to process that avalanche of words.

    Here you’ll find a few of the blogs and books you should read to get a grip on it all, if you’re serious about getting this part of your life under control. For the most part I recommend starting with the books to get a good overall idea rather than the piece-by-piece approach of blogs, with one exception I’ll mention in a moment.

    Blogs

    There are many great blogs on the subject out there; I read many more than those listed below, but it would be unwise to overload you with new sites when we’re trying to help you find out what’s what. Here are some of the best blogs to get started with.

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    Lifehack — I’d probably be out of a job if I didn’t recommend Lifehack to you in this list, eh? But I don’t do it for the sake of the Overlords. Lifehack provides a whole bunch of great information and helps hundreds of thousands of people get their productivity under control.

    Now for that exception I was talking about: a few months ago, our own Dustin Wax started the Back to Basics series. This is honestly one of the best concise overviews of the whole personal productivity thing I know of and I’ve stopped recommending books as one’s first foray into this area. They’re in second place. Now, I recommend this excellent series, which you can get into here.

    Lifehacker — Often confused with Lifehack thanks to the difference of only a syllable in name, Lifehacker is actually quite a different site. It’s filled with a stream of tips, tricks and software recommendations that can help you make life a little bit easier. Very cool site if you want information in bite-sized chunks (at least most of the time).

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    Zen Habits — Leo Babauta, a former Lifehack contributor, runs Zen Habits, a site that discusses all sorts of things in all areas of personal development. His productivity advice is sound and his writing is engaging. If you like thoughtful, useful advice, this is a great site to read.

    Put Things Off — When I first came across Put Things Off, I admit that it was the funky images in Nick’s Inbox Heaven piece that pulled me in. No surprises that the guy is a graphic designer by day and a productivity guru by night. But the advice is not only good reading and practical, the author is funny as all hell. There’s no more comedic way to get productivity advice out there.

    43 Folders — 43 Folders was one of the pioneers in the productivity blogging sphere, and to this day many people getting started flock to Merlin Mann’s Inbox Zero and Making Time to Make pieces as starting points and foundational items in their systems. The writing is engaging and very often, it’s immediately practicable.

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    Books

    Just as with blogs, there are plenty of excellent books on the subject of personal productivity. However, a limited list of some of the best to get started with will be much more useful than a list of every great book that ever existed. If you have other books in your “Must Read” list, let us know in the comments.

    Getting Things Done — Many would consider Getting Things Done the book on personal productivity principles. It offers a great system and is so influential that many people who’ve never even read the back cover of the book are implementing concepts and techniques discussed in it.

    The Seven Habits of Highly Effective People — Where Getting Things Done’s focus is more on systems and methods, Stephen Covey’s book focuses more on principles and habits that make you more effective and productive. Seven Habits and Getting Things Done are well-known as “the” productivity books, and it’s probably because their focuses compliment each other well while being great books in their own right.

    4 Hour Work Week — this book by Tim Ferriss is one of the most recent popular books on productivity topics and talks about a whole range of things from outsourcing to firewalling incoming information. It’s definitely a must-read that is very relevant to the times we live in.

    Zen to Done — I’ve heard this ebook described as Getting Things Done without the complication; as you’d imagine from a book with the word “Zen” in the name, it’s about getting things done with simplicity. It’s a short and readable ebook with a great price and is definitely worth the penny. It’s not short on info just because it’s an ebook, but it doesn’t inflate and pad out information to meet some editor’s word count. If you’re looking for a book you can get in and out of quickly, grab this one.

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    Last Updated on February 20, 2019

    How to Get Promoted When You Feel Stuck in Your Current Position

    How to Get Promoted When You Feel Stuck in Your Current Position

    Are you stuck in the same position for too long and don’t really know how to get promoted and advance your career?

    Feeling stuck could be caused by a variety of things:

    • Taking a job for the money
    • Staying with an employer that no longer aligns with your values
    • Realizing that you landed yourself in the wrong career
    • Not feeling valued or feeling underutilized
    • Staying in a role too long out of fear
    • Taking a position without a full understanding of the role

    There are many, many other reasons why you may be feeling this way but let’s focus instead on getting unstuck.

    As in – getting promoted.

    So how to get promoted?

    I’m of the opinion that the best way to get promoted is by showing how you add value to your organization.

    Did you make money, save money, improve a process, or some other amazing thing? How else might you demonstrated added value?

    Let’s dive right in how to get promoted when you feel stuck in your current position:

    1. Be a Mentor

    When I supervised students, I used to warm them – tongue in cheek, of course – about getting really good at their job.

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    “Be careful not to get too good at this, or you’ll never get to do anything else?”

    This was my way of pestering them to take on additional challenges or think outside the box, but there is definitely some reality in doing something so well that your manager doesn’t trust anyone else to do it.

    This can get you stuck.

    Jo Miller of Be Leaderly shares this insight on when your boss thinks you’re too valuable in your current job:[1]

    “Think back to a time when you really enjoyed your current role. I bet there was a time when this job was a stretch for you, and you stepped up to the challenge and performed like a rock star. You became known for doing your job so well that you built up some strong “personal brand” equity, and people know you as the go-to-person for this particular job. That’s what we call “a good problem to have”: you did a really good job of building a positive perception about your suitability for the role, but you may have done “too” good of a job!”

    With this in mind, how do you prove to your employer that you can add value by being promoted?

    In Miller’s insight, she talks about building your personal brand and becoming known for doing a particular job well. So how can you link that work with a position or project that will earn you a promotion?

    Consider leveraging your strengths and skills.

    Let’s say that project you do so well is hiring and training new entry level employees. You have to post the job listing, read and review resumes, schedule interviews, making hiring decisions, and create the training schedules. These tasks require skills such as employee relations, onboarding, human resources software, performance management, teamwork, collaboration, customer service, and project management. That’s a serious amount of skills!

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    Is there anyone else on your team who can perform these skills? Try delegating and training some of your staff or colleagues to learn your job. There are a number of reasons why this is a good idea:

    1. Cross-training helps in any situation in the event that there’s an extended illness and the main performer of a certain task is out for a while.
    2. In becoming a mentor to a supervisee or colleague, you empower then to increase their job skills.
    3. You are already beginning to demonstrate that added value to your employer by encouraging your team or peers to learn your job.

    Now that you’ve trained others to do that work for which you have been so valued, you can see about re-requesting that promotion. Be ready to explain how you have saved the company money, encouraged employees to increase their skills, or reinvented that project of yours.

    2. Work on Your Mindset

    Another reason you may feel stuck in a position is well explained by Ashley Stahl in her Forbes article. Shahl talks about mindset, and says:[2]

    “If you feel stuck at a job you used to love, it’s normally you–not the job–who needs to change. The position you got hired for is probably the exact same one you have now. But if you start to dread the work routine, you’re going to focus on the negatives.”

    In this situation, you should pursue a conversation with your supervisor and share your thoughts and feelings. You can probably get some advice on how to rediscover the aspects of that job you enjoyed, and negotiate either some additional duties or a chance to move up.

    Don’t express frustration. Express a desire for more.

    Share with your supervisor that you want to be challenged and you want to move up. You are seeking more responsibility in order to continue moving the company forward. Focus on how you can do that with the skills you have and will develop with some additional projects and coaching.

    3. Improve Your Soft Skills

    When was the last time you put focus and effort into upping your game with those soft skills? I’m talking about those seemingly intangible things that make you the experienced professional in your specific job skills:

    An article on Levo.com suggests that more than 60 percent of employers look at soft skills when making a hiring decision.[3]

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    You can bone up on these skills and increase your chances of promotion by taking courses or seminars.

    And you don’t necessarily need to request funding from your supervisor, either. There are dozens of online courses being presented by entrepreneurs and authors about these very subjects. Udemy and Creative Live both feature online courses at very reasonable prices. And some come with completion certificates for your portfolio!

    Another way to improve your soft skills is by connecting with an employee at your organization who has the position you are seeking.

    Express your desire to move up in the organization, and ask to shadow that person or see if you can sit in on some of her meetings. Offer to take that individual out for coffee and ask what her secret is! Take copious notes and then immerse yourself in the learning.

    The key here is not to copy your new mentor (think Jennifer Jason Leigh in “Single White Female.” Just kidding). Rather, you want to observe, learn and then adapt according to your strengths. And don’t forget to thank that person for their time.

    4. Develop Your Strategy

    Do you even know specifically WHY you want to be promoted anyway? Do you see a future at this company? Do you have a one year, five year, or ten year plan? How often do you consider your “why” and insure that it aligns with your “what?”

    Sit down and do an old-fashioned Pro and Con list. Two columns:

    Pro’s on one side, Con’s on the other.

    Write down every positive aspect of your current job and then every negative one. Which list is longer? Are there any themes present?

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    Look at your lists and choose the most exciting Pro’s and the most frustrating Con’s. Do those two Pro’s make the Con’s worth it? If you can’t answer that question with a “yes” then getting promoted at your current organization may not be what you really want.

    The two most important days in your life are the day you are born and the day you find out why. –Mark Twain

    Mel Carson writes about this on Goalcast that many other authors and speakers have written about finding your professional purpose.[4]

    Here are some questions to ask yourself:

    • Why is it that you do what you do?
    • What thrills you about your current job role or career?
    • What does a great day look like?
    • What does success look like beyond the paycheck?
    • What does real success feel like for you?
    • How do you want to feel about your impact on the world when you retire?

    These questions would be great to reflect on in a journal or with your supervisor in your next one-on-one meeting. Or, bring it up with one of your Vital Work Friends over coffee.

    See, what you might find is that being stuck is your choice. And you can set yourself on the path of moving up where you are, or moving on to something different.

    Because sometimes the real promotion is finding your life’s purpose. And like Mastercard says, that’s Priceless.

    More Resources About Career Advancement

    Featured photo credit: Razvan Chisu via unsplash.com

    Reference

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