Advertising
Advertising

9 Wonderful Ways to Get Started in the World of Personal Productivity

9 Wonderful Ways to Get Started in the World of Personal Productivity

    One day, an innocent worker goes online and decides to see if there are any tips out in the big wide world on getting more done, more quickly, more often. But soon, the poor sod becomes entangled in a complicated trail of information; a few quadzillion blogs on the subject, millions of books, and a whole lot of fancy terms like “ubiquitous capture” and strange rituals such as weekly reviews and inbox processing.

    It’s easy to get lost in the world of personal productivity. It’s hard to get started, and we get that. It’s a jungle of information and not all of it makes sense, and a whole lot of it is in direct conflict: do you go the Inbox Zero approach (that is, clearing out your inbox completely in regular processing sessions), or use Gmail with labels and let things sit in your inbox, with older messages found with the assistance of search?

    Advertising

    All of this conflicting information makes it tempting to find one person’s philosophy and latch onto it religiously. I mean, check out the Getting Things Done fanclub. But just because all of that information is conflicting doesn’t mean it’s all useless; there’s a lot of excellent advice and the tough part is in forming a basic understanding of personal productivity and developing your own basic system, a framework with which to process that avalanche of words.

    Here you’ll find a few of the blogs and books you should read to get a grip on it all, if you’re serious about getting this part of your life under control. For the most part I recommend starting with the books to get a good overall idea rather than the piece-by-piece approach of blogs, with one exception I’ll mention in a moment.

    Blogs

    There are many great blogs on the subject out there; I read many more than those listed below, but it would be unwise to overload you with new sites when we’re trying to help you find out what’s what. Here are some of the best blogs to get started with.

    Advertising

    Lifehack — I’d probably be out of a job if I didn’t recommend Lifehack to you in this list, eh? But I don’t do it for the sake of the Overlords. Lifehack provides a whole bunch of great information and helps hundreds of thousands of people get their productivity under control.

    Now for that exception I was talking about: a few months ago, our own Dustin Wax started the Back to Basics series. This is honestly one of the best concise overviews of the whole personal productivity thing I know of and I’ve stopped recommending books as one’s first foray into this area. They’re in second place. Now, I recommend this excellent series, which you can get into here.

    Lifehacker — Often confused with Lifehack thanks to the difference of only a syllable in name, Lifehacker is actually quite a different site. It’s filled with a stream of tips, tricks and software recommendations that can help you make life a little bit easier. Very cool site if you want information in bite-sized chunks (at least most of the time).

    Advertising

    Zen Habits — Leo Babauta, a former Lifehack contributor, runs Zen Habits, a site that discusses all sorts of things in all areas of personal development. His productivity advice is sound and his writing is engaging. If you like thoughtful, useful advice, this is a great site to read.

    Put Things Off — When I first came across Put Things Off, I admit that it was the funky images in Nick’s Inbox Heaven piece that pulled me in. No surprises that the guy is a graphic designer by day and a productivity guru by night. But the advice is not only good reading and practical, the author is funny as all hell. There’s no more comedic way to get productivity advice out there.

    43 Folders — 43 Folders was one of the pioneers in the productivity blogging sphere, and to this day many people getting started flock to Merlin Mann’s Inbox Zero and Making Time to Make pieces as starting points and foundational items in their systems. The writing is engaging and very often, it’s immediately practicable.

    Advertising

    Books

    Just as with blogs, there are plenty of excellent books on the subject of personal productivity. However, a limited list of some of the best to get started with will be much more useful than a list of every great book that ever existed. If you have other books in your “Must Read” list, let us know in the comments.

    Getting Things Done — Many would consider Getting Things Done the book on personal productivity principles. It offers a great system and is so influential that many people who’ve never even read the back cover of the book are implementing concepts and techniques discussed in it.

    The Seven Habits of Highly Effective People — Where Getting Things Done’s focus is more on systems and methods, Stephen Covey’s book focuses more on principles and habits that make you more effective and productive. Seven Habits and Getting Things Done are well-known as “the” productivity books, and it’s probably because their focuses compliment each other well while being great books in their own right.

    4 Hour Work Week — this book by Tim Ferriss is one of the most recent popular books on productivity topics and talks about a whole range of things from outsourcing to firewalling incoming information. It’s definitely a must-read that is very relevant to the times we live in.

    Zen to Done — I’ve heard this ebook described as Getting Things Done without the complication; as you’d imagine from a book with the word “Zen” in the name, it’s about getting things done with simplicity. It’s a short and readable ebook with a great price and is definitely worth the penny. It’s not short on info just because it’s an ebook, but it doesn’t inflate and pad out information to meet some editor’s word count. If you’re looking for a book you can get in and out of quickly, grab this one.

    More by this author

    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

    Mastering the Art of Prioritization The Importance of Scheduling Downtime How to Make Decisions Under Pressure 11 Free Mind Mapping Applications & Web Services How to Use Parkinson’s Law to Your Advantage

    Trending in Featured

    1 Top 10 Ways to Lead More Effectively with Humor 2 9 Practical Ways to Achieve Work Life Balance in a Busy World 3 50 Ways to Increase Productivity and Achieve More in Less Time 4 8 Steps to Continuous Self Motivation Even During the Difficult Times 5 Where Am I Going? How to Put Your Life in Context

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on June 12, 2019

    Top 10 Ways to Lead More Effectively with Humor

    Top 10 Ways to Lead More Effectively with Humor

    Humor and laughter provide so many rewards. Studies have shown 20 seconds of laughter yield the same benefits as 3 minutes of hard rowing. A Robert Half International study reported 84% of executives believe a worker with a good sense of humor does a better job. Incorporating humor more effectively in the workplace allows you to defuse difficult situations, reduce stress, create attention for new ideas, build rapport, and be a more approachable and memorable leader.

    With those benefits, it behooves you to hone your workplace comedic skills. So in the tradition of David Letterman, here are the top 10 ways to more effectively lead with humor!

    #10. Look for Joy in Life

    An important step is continually looking for joy throughout your life. This happens in a variety of ways:

    • Focus less on yourself and more on helping others. Need help? Read “How to Win Friends and Influence People,” the classic by Dale Carnegie.
    • Laugh more – kids reportedly laugh 400 times per day vs. 15 times for adults. Aim for laughing 40 times daily to be at least 10% of your former self!
    • Regularly read humorous comic strips and look for quips and funny comments in your reading.
    • Even in challenging situations, hunt for something funny or humorous you can take away.

    #9. Learn What Makes You Laugh

    If you’re trying to laugh 40 times daily, it’s important to know what makes you laugh and have ready access to laugh-provokers. Figure out 107 things which make you laugh. Unrealistic? Hardly! Why 107? Because 107 is funnier than 100! Here’s a recipe for listing what makes you laugh by simply identifying:

    • 13 Movies
    • 11 TV Shows
    • 5 Words or Phrases
    • 19 Personal Stories
    • 5 Cartoons
    • 7 Audio or Video Pieces
    • 11 Comedians
    • 7 TV Personalities
    • 7 Funny Photos
    • 7 People You Know
    • 15 of Anything Else
    • TOTAL = 107 Funny Things

    Collect & save these humor starters in a “Smile File” when you quickly need a laugh or comedic inspiration.

    Advertising

    #8. Use Your Own Comedic Material

    Personal experiences are the most genuine humor sources for effective leadership. Look for humor in situations from your own life:

    • Funny things you have said or others have said to you
    • Pratfalls, be they mental, interpersonal, & physical
    • Embarrassing moments or unexpected happenings
    • Times of change or learning
    • Difficult life events (yes, even these can be humor sources)

    When turning personal situations into comedic material, remember lessons learned from a childhood humor staple: Knock-Knock Jokes. These simple jokes work because the knock-knock structure highlights familiar situations, uses only essential words and phrases, and clearly signals a laughing opportunity. They also demonstrate how humor springs from surprise. The laughs come from not knowing who or what exactly is behind the door based on the initial response to “Who’s there?”

    #7. Adapt Somebody Else’s Material

    Beyond your own experiences, there’s a tradition of “borrowing & adapting” (I didn’t say stealing) funny stuff from others. That’s why old-time comedian Milton Berle was called the “Thief of Bad Gags.”

    Part of borrowing successfully is using easily accessible humor sources in ways many don’t consider. Beyond simply Googling “funny” in front of quotes, one-liners, definitions, pictures, or videos, here are two other common sources you can adapt:

    • Cartoons – You can use cartoons in various ways by showing one in a presentation, telling the cartoon’s story (potentially making yourself a character) without any images, or using its punch line as a starting point for new humor.
    • Comedians – Mainstream comedians’ jokes or catch phrases are another source to modify and adapt to your personality or work situation. Watch lots of comedians and learn how professionals do it so well.

    #6. Understand Your Audience

    Using humor in a leadership position requires understanding boundaries on its proper use. It all starts with really understanding your audience by:

    Advertising

    • Paying attention to top management’s attitudes toward humor.
    • Knowing the audience’s composition – this directly affects which humor types are appropriate.
    • Loving your audience as much or more than you poke fun at them.
    • Inviting others into humor since you can’t assume they share your same humor sensibilities.

    In case you’re contemplating using ad lib humor, completely knowing your audience is even more vital. Ad-libs have the potential for going horribly wrong because audience sensibilities have been misjudged. It’s very beneficial to actually plan and rehearse ad libs. It may sound odd, but identify common work situations you encounter and think through what usually goes wrong or provides a source for potential humor. Work out some “safe” funny comebacks to use as “planned” ad libs.

    #5. Know the Rules and Boundaries

    There are blatant humor no-no’s in the workplace which are quite acceptable for an onstage comedian. At work, avoid harmful practical jokes or pranks, heavily sarcastic comments, and humor rooted in religious, sexual, ethnic, or racial themes. Think you know your work setting well enough to tread on this dangerous ground? Here’s some advice: DON’T. The way questionable humor will be perceived by a workplace audience is too much of an unknown to take big risks when your career is at stake.

    Use this checkpoint to actually see if your intended workplace humor is SAFE. To pass the SAFE test, all of these statements need to be true regarding your joke, comment, or image:

    • I can Say/Show this to my mother.
    • It wouldn’t Anger me if I were the butt of the joke.
    • This wouldn’t trigger an FCC violation
    • Everyone in the audience will be able to get it.

    With even a hint of one false answer, dramatically modify your idea or better yet, abandon it and start over.

    #4. Get over Yourself

    Effective leaders don’t take themselves too seriously. They’re comfortable laughing at themselves and letting others be funny as well. Leaders should become adept at appropriately using self-deprecating humor, i.e., self-directed humor downplaying your own talents, stature, or accomplishments

    Advertising

    You don’t want to use self-deprecating humor on simply any topic, however. It’s most effectively & appropriately used in:

    • Situations where you’re comfortable & self-confident
    • Areas where your credibility & competence are clearly established
    • Ways that fit your known personality & sensibilities

    Remember – when trying to borrow someone else’s self-deprecating humor, you need to share that person’s perspective & situation. If not, it’s simply deprecating! I once heard a decidedly non-technical Marketing VP call out “data geeks” in the audience. While that’s what they called themselves, she wasn’t a part of their group, and her comment, intended to build affiliation, fell completely flat.

    #3. Need Humor Ideas? Just Look Around

    The workplace is filled with situations lending themselves to comedy. Humor springs from exaggeration, wordplay, misunderstandings, ambiguity, contradictions, paradoxes, pain, and inconsistencies. If you work in any type of business or organizational setting, there are plenty of these situations to go around!

    As a leader, it’s your role to use the proper opptunities to encourage and employ humor successfully by ensuring that:

    • Your humor makes others feel good about themselves.
    • Hurtful fun isn’t made of those less tenured than you in the organization.
    • You don’t use humor when agitated since it can lead to apparent meanness.

    #2. Surround Yourself with Joy

    If you’re looking for more joy and levity in leadership, surround yourself with joyful people. These are people who are funny, easily spur laughter, and routinely cheer people up through their presence.

    Advertising

    Cultivate relationships with these types of people. Spend time with them, learn from their successful uses of humor, and emulate elements of their approaches that work for you.

    Beyond basking in the joy these people create, select 3 or 4 of them to be an informal comedy team. As your comedy team, solicit their opinions to help you generate and refine humor ideas. They can also provide perspectives on potentially questionable humor material that makes it through the SAFE test, but still feels like it might not be right for a workplace audience.

    #1. Dive into the Fun

    Ultimately, the most important part of successfully using humor as a leader is actually sharing it in the workplace. Here are a few final tips to keep in mind:

    • Practice your humor in appropriate, low-risk settings to find out what works before trying it out with a bigger audience.
    • Signal a laughing opportunity through your words, actions, and tone. It’s also a good practice to give people “permission” to laugh in the workplace.
    • Finally, be earnest in using humor; don’t focus on laughs so much as lightening and adding fun into work settings.

    Featured photo credit: Brooke Cagle via unsplash.com

    Read Next