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7 Ways to Use Evernote

7 Ways to Use Evernote

Evernote

    Last week, Lifehack founder Leon Ho introduced me to the beta note taking application Evernote. Evernote boasts a variety of features that make it an excellent application, including automatic synchronization between the web and your other devices, tagging and sorting features, an online client that makes it accessible from anywhere, and a search feature that can even search text stored within images.

    From the developers themselves:

    Evernote allows you to easily capture information in any environment using whatever device or platform you find most convenient, and makes this information accessible and searchable at anytime, from anywhere.

    I’m a big fan of anything that keeps my data synchronized between devices, let alone totally automatically, so I was keen to give Evernote a try. It has grown on me in a short amount of time. It’s great for keeping snippets of information, replacing stickies and taking down notes, and pasting research from the web into.

    It’s got a pretty unique set of features and fills a gap in my workflow I’d been looking to fill in terms of applications, so today we’ll look at seven ways to use Evernote to make life easier.

    For the record, I’m not affiliated with Evernote in any way, and I haven’t had any communication with the developers before – it’s just an insanely useful application that anyone interested in productivity can benefit from.

    1. The office cleaner: usually, by the end of the day when I zero out my email inbox and desktop, I’ve built up a collection of text files that I used to take down spur-of-the-moment notes. If the phone rings, I open a new text file as I answer it; if I have an idea while I’m working on something, it goes straight in a text file. It’s just more clutter that’s hard to find a suitable place for at the end of the day.

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    The same goes with sticky notes that get plastered around the edges of the monitor, and even scraps of paper floating around the desk (and floor… and ceiling!). One of the best, yet simplest, uses of Evernote has been to store those day-to-day snippets of information in a more organized, less cluttered manner. Let Evernote clean your office.

    2. Share information unobtrusively: instead of being “that guy” who sends every last scrap of info, relevant or not, in a new email to ten people at a time, store that information with Evernote and share it with the relevant people; you won’t clog up their email anymore, and they have more control of their own time back. It’s hard to zero out an inbox when everything’s being sent there whether you need to deal with it now or not.

    3. Sneak some work home without anyone knowing: got a spouse who gets snarky when you bring work home with you? Don’t make it so obvious – just save your material as an Evernote entry and sync when you get home.  It’s less likely to be spotted than the bulky folder you walked in the door with last week.

    Spouses aside, working in Evernote can make taking your work home a lot easier than emailing Word documents or transferring them to your PDA or laptop before you leave. Just hit the Sync button and you’re done.

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    While we’re on the topic, from a productivity point of view, work should only be brought home when it’s unavoidable – a good work-life balance is important to maintaining peak efficiency.

    4. Create a single research document: I recently wrote an article on digital rights management that involved a lot of online research, which I stored by keeping bookmarks in Firefox. The downside was that when I came back to write, I had to open all my tabs again and find the appropriate sections on each page.

    It’s much easier to take the relevant content from each page, including a link in case you need to go back, and pasting them into a single Evernote entry that gives you all the necessary information in a more concise and manageable format. If only I did this at the time!

    Instead of bookmarking your resources when you do research online, compile the relevant information from each page into a research file in Evernote.

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    5. Take notes during meetings without transcribing, or for that matter transferring them to other devices. Type away as your boss prattles on and before you’re even back at the cubicle, the notes are on your desktop (great if you process notes into GTD action items immediately after a meeting).

    6. Keep an always-accessible idea file: one of the best things any writer or blogger can do is start an idea file. It can be hard to think of new ideas constantly, and when you do come up with one, it tends to happen in a very strange, awkward spot. Evernote means that you’ll almost never be caught without a way to capture it and compile an idea file – once that list starts filling up you’ll never be short on something to write about.

    7. Plan big projects in Evernote – start a new notebook for a particular project and sort different tasks and research topics using the tags feature. Now, everything you could possibly want to recall or act on regarding a project will be in one spot.

    Evernote Invitations

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    If you want to skip the wait to get into the beta, I’ve got five invites in my Evernote account that I can give away. I’ll send them to five commenters who come up with a really unique way to use Evernote in the next twelve hours.

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    Joel Falconer

    Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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    Last Updated on November 18, 2020

    15 Tips to Restart the Exercise Habit (and How to Keep It)

    15 Tips to Restart the Exercise Habit (and How to Keep It)

    It’s okay, you can finally admit it. It’s been two months since you’ve seen the inside of the gym. Getting sick, family crisis, overtime at work and school papers that needed to get finished all kept you for exercising. Now, the question is: how do you start again?
    Once you have an exercise habit, it becomes automatic. You just go to the gym, there is no force involved. But after a month, two months or possibly a year off, it can be hard to get started again. Here are some tips to climb back on that treadmill after you’ve fallen off.

    1. Don’t Break the Habit – The easiest way to keep things going is simply not to stop. Avoid long breaks in exercising or rebuilding the habit will take some effort. This may be advice a little too late for some people. But if you have an exercise habit going, don’t drop it at the first sign of trouble.
    2. Reward Showing Up – Woody Allen once said that, “Half of life is showing up.” I’d argue that 90% of making a habit is just making the effort to get there. You can worry about your weight, amount of laps you run or the amount you can bench press later.
    3. Commit for Thirty Days – Make a commitment to go every day (even just for 20 minutes) for one month. This will solidify the exercise habit. By making a commitment you also take pressure off yourself in the first weeks back of deciding whether to go.
    4. Make it Fun – If you don’t enjoy yourself at the gym, it is going to be hard to keep it a habit. There are thousands of ways you can move your body and exercise, so don’t give up if you’ve decided lifting weights or doing crunches isn’t for you. Many large fitness centers will offer a range of programs that can suit your tastes.
    5. Schedule During Quiet Hours – Don’t put exercise time in a place where it will easily be pushed aside by something more important. Right after work or first thing in the morning are often good places to put it. Lunch-hour workouts might be too easy to skip if work demands start mounting.
    6. Get a Buddy – Grab a friend to join you. Having a social aspect to exercising can boost your commitment to the exercise habit.
    7. X Your Calendar – One person I know has the habit of drawing a red “X” through any day on the calendar he goes to the gym. The benefit of this is it quickly shows how long it has been since you’ve gone to the gym. Keeping a steady amount of X’s on your calendar is an easy way to motivate yourself.
    8. Enjoyment Before Effort – After you finish any work out, ask yourself what parts you enjoyed and what parts you did not. As a rule, the enjoyable aspects of your workout will get done and the rest will be avoided. By focusing on how you can make workouts more enjoyable, you can make sure you want to keep going to the gym.
    9. Create a Ritual – Your workout routine should become so ingrained that it becomes a ritual. This means that the time of day, place or cue automatically starts you towards grabbing your bag and heading out. If your workout times are completely random, it will be harder to benefit from the momentum of a ritual.
    10. Stress Relief – What do you do when your stressed? Chances are it isn’t running. But exercise can be a great way to relieve stress, releasing endorphin which will improve your mood. The next time you feel stressed or tired, try doing an exercise you enjoy. When stress relief is linked to exercise, it is easy to regain the habit even after a leave of absence.
    11. Measure Fitness – Weight isn’t always the best number to track. Increase in muscle can offset decreases in fat so the scale doesn’t change even if your body is. But fitness improvements are a great way to stay motivated. Recording simple numbers such as the number of push-ups, sit-ups or speed you can run can help you see that the exercise is making you stronger and faster.
    12. Habits First, Equipment Later – Fancy equipment doesn’t create a habit for exercise. Despite this, some people still believe that buying a thousand dollar machine will make up for their inactivity. It won’t. Start building the exercise habit first, only afterwards should you worry about having a personal gym.
    13. Isolate Your Weakness – If falling off the exercise wagon is a common occurrence for you, find out why. Do you not enjoy exercising? Is it a lack of time? Is it feeling self-conscious at the gym? Is it a lack of fitness know-how? As soon as you can isolate your weakness, you can make steps to improve the situation.
    14. Start Small – Trying to run fifteen miles your first workout isn’t a good way to build a habit. Work below your capacity for the first few weeks to build the habit. Otherwise you might scare yourself off after a brutal workout.
    15. Go for Yourself, Not to Impress – Going to the gym with the only goal of looking great is like starting a business with only the goal to make money. The effort can’t justify the results. But if you go to the gym to push yourself, gain energy and have a good time, then you can keep going even when results are slow.

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