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7 Ways to Use Evernote

7 Ways to Use Evernote

Evernote

    Last week, Lifehack founder Leon Ho introduced me to the beta note taking application Evernote. Evernote boasts a variety of features that make it an excellent application, including automatic synchronization between the web and your other devices, tagging and sorting features, an online client that makes it accessible from anywhere, and a search feature that can even search text stored within images.

    From the developers themselves:

    Evernote allows you to easily capture information in any environment using whatever device or platform you find most convenient, and makes this information accessible and searchable at anytime, from anywhere.

    I’m a big fan of anything that keeps my data synchronized between devices, let alone totally automatically, so I was keen to give Evernote a try. It has grown on me in a short amount of time. It’s great for keeping snippets of information, replacing stickies and taking down notes, and pasting research from the web into.

    It’s got a pretty unique set of features and fills a gap in my workflow I’d been looking to fill in terms of applications, so today we’ll look at seven ways to use Evernote to make life easier.

    For the record, I’m not affiliated with Evernote in any way, and I haven’t had any communication with the developers before – it’s just an insanely useful application that anyone interested in productivity can benefit from.

    1. The office cleaner: usually, by the end of the day when I zero out my email inbox and desktop, I’ve built up a collection of text files that I used to take down spur-of-the-moment notes. If the phone rings, I open a new text file as I answer it; if I have an idea while I’m working on something, it goes straight in a text file. It’s just more clutter that’s hard to find a suitable place for at the end of the day.

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    The same goes with sticky notes that get plastered around the edges of the monitor, and even scraps of paper floating around the desk (and floor… and ceiling!). One of the best, yet simplest, uses of Evernote has been to store those day-to-day snippets of information in a more organized, less cluttered manner. Let Evernote clean your office.

    2. Share information unobtrusively: instead of being “that guy” who sends every last scrap of info, relevant or not, in a new email to ten people at a time, store that information with Evernote and share it with the relevant people; you won’t clog up their email anymore, and they have more control of their own time back. It’s hard to zero out an inbox when everything’s being sent there whether you need to deal with it now or not.

    3. Sneak some work home without anyone knowing: got a spouse who gets snarky when you bring work home with you? Don’t make it so obvious – just save your material as an Evernote entry and sync when you get home.  It’s less likely to be spotted than the bulky folder you walked in the door with last week.

    Spouses aside, working in Evernote can make taking your work home a lot easier than emailing Word documents or transferring them to your PDA or laptop before you leave. Just hit the Sync button and you’re done.

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    While we’re on the topic, from a productivity point of view, work should only be brought home when it’s unavoidable – a good work-life balance is important to maintaining peak efficiency.

    4. Create a single research document: I recently wrote an article on digital rights management that involved a lot of online research, which I stored by keeping bookmarks in Firefox. The downside was that when I came back to write, I had to open all my tabs again and find the appropriate sections on each page.

    It’s much easier to take the relevant content from each page, including a link in case you need to go back, and pasting them into a single Evernote entry that gives you all the necessary information in a more concise and manageable format. If only I did this at the time!

    Instead of bookmarking your resources when you do research online, compile the relevant information from each page into a research file in Evernote.

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    5. Take notes during meetings without transcribing, or for that matter transferring them to other devices. Type away as your boss prattles on and before you’re even back at the cubicle, the notes are on your desktop (great if you process notes into GTD action items immediately after a meeting).

    6. Keep an always-accessible idea file: one of the best things any writer or blogger can do is start an idea file. It can be hard to think of new ideas constantly, and when you do come up with one, it tends to happen in a very strange, awkward spot. Evernote means that you’ll almost never be caught without a way to capture it and compile an idea file – once that list starts filling up you’ll never be short on something to write about.

    7. Plan big projects in Evernote – start a new notebook for a particular project and sort different tasks and research topics using the tags feature. Now, everything you could possibly want to recall or act on regarding a project will be in one spot.

    Evernote Invitations

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    If you want to skip the wait to get into the beta, I’ve got five invites in my Evernote account that I can give away. I’ll send them to five commenters who come up with a really unique way to use Evernote in the next twelve hours.

    More by this author

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    Last Updated on March 13, 2019

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    Have you gotten into a rut before? Or are you in a rut right now?

    You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

    Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

    1. Work on the small tasks.

    When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

    Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

    2. Take a break from your work desk.

    Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

    Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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    3. Upgrade yourself

    Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

    The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

    4. Talk to a friend.

    Talk to someone and get your mind off work for a while.

    Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

    5. Forget about trying to be perfect.

    If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

    Just start small. Do what you can, at your own pace. Let yourself make mistakes.

    Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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    6. Paint a vision to work towards.

    If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

    Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

    Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

    7. Read a book (or blog).

    The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

    Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

    Check out the best selling books; those are generally packed with great wisdom.

    8. Have a quick nap.

    If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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    9. Remember why you are doing this.

    Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

    What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

    10. Find some competition.

    Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

    Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

    11. Go exercise.

    Since you are not making headway at work, might as well spend the time shaping yourself up.

    Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

    As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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    Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

    12. Take a good break.

    Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

    Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

    Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

    Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

    More Resources About Getting out of a Rut

    Featured photo credit: Joshua Earle via unsplash.com

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