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5 ways to reclaim some of your attention.

5 ways to reclaim some of your attention.
Attention

    A few weeks ago after realizing here just how many hands were in my attention wallet, I put at the top of my GTD projects list a new project: Reclaiming my attention. I suspect it’s going to be one of those long projects – there are so many people, companies, causes, information sources and things out there, all wanting slices of your attention until you have nothing for yourself, your work or your future.

    In some ways it’s kind of like all those friendly sounding companies and services out there : “Just let us charge your credit card automatically our tiny little fee each month and you’ll be happier, sexier, taller and even more attractive! Just click here and forget all about it.”

    If road to the poorhouse is paved with automatic debits, the road to a living hell of knowing you can get things done but you’re not is paved with attention robbers.

    I’m still feeling my way here, so what follows are something of a grab bag of solutions and quick fixes for reclaiming your attention. Your mileage may vary.

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    Let Scoble do it. Robert Scoble is a really smart guy with a plan, a purpose, and the ability to churn through an ungodly amount of RSS feeds to find the stuff that’s going to matter re the Web, the software industry, and new tech stuff. So I’m going to let him do it for me and let the one feed he shares substitute for the 622 or whatever number he reads. (See 2nd graf of this post by Robert for details.) Robert, if you want $20 a year for this incredible attention reclaiming service you are providing, just let me know where to send the check – baby’s going to want new shoes! Anyone else have a Google Reader Shared Feed to share?

    Three for One. Here’s how it works:

    1. Make a mental list of the next 3 things you are going to do.
    2. Do nothing else but #1 until it’s done, you’ve pushed it as far as it can go right now, or someone screams in your ear the building is on fire. Concentrate on it. Turn off email, telephone, iTunes, IM, Skype, other programs, your browser and your cat if you can find an off pause switch and Just. Do. One. Thing. Until. You. Are. Done.
    3. Repeat for items 2 and 3. Then go back to step 1.

    The beauty of Three for One is you make a single decision – what the next three things you are going to do are – and then you do them. You make no more decisions, you tolerate no more distractions. You exert your will that you are going to do just these three things and (for the moment) to hell with everything else.

    Singletask. Okay, I brazenly stole the guts of this idea from this Lifehack.org post, but the fact remains that while multitasking may scale up so you can work on multiple projects over the course of a day, week or month, it sucks when you try to scale multitasking down to this hour, minute, or second. So all hail Singletasking – the long lost and newly found joy of just doing one thing at a time, well.

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    Break your agreements. Not all your agreements, just these two you’ve been suckered into:

    • If you check email often you’ll get something nice. Liar! Fraud! Thief! The more I check email, the more crap gets poured in my eyes, the more decisions I have to make about what is and is not crap, the more people expect me to do, the more alluring opportunities get dangled in front of me when I can’t deal with the opportunities I already have and the more my head hurts.I defy anyone to process email for two hours straight in the morning and get one damn thing worth doing done the rest of the day.

      Every single email you process is a decision you’ve wasted. You have a finite number of decisions you can make in a day before you’re brain turns to mush. Should you spend those decisions on your work, your life, your future? Or spend them like some hopeless loser sitting in front of a slot machine feeding it money at 2am in the morning? Your choice.

      I’ve decided to process email three times a day, never, ever before 9am and everything that isn’t from someone I know, something I expect or has a good subject line goes straight to the trash. The stuff that I don’t immediately trash will go into a folder called “@ End of Today” where at the end of the day I will actually process each email for reply, reference, waiting on or bump to @End of Week.

    • We’re notifications, and we’re here to help. Email notifications, network notifications, patch notifications, too-many icons on your desktop notifications, too little disk space notifications, and on and on and on. My PCs over the years have become the single biggest source of interruptions in my life. Everything from marketing ploys crossdressed as Important Notifications! (“Crap software has a new version, would you like to interrupt your pitiful workflow or actually use the software and maybe lose everything you work on?”) to Windows OneCare everything is fine, but we thought we’d interrupt you anyway notifications.A never ending stream of happy friendly balloons in the lower right hand corner of your screen, breaking your concentration. If my PC were a coworker sitting next to me, I would have long ago put a bullet through that sucker’s head because he won’t SHUT UP!

      This from Microsoft’s Vista User Experience Guide, the official word for programmers: “A notification informs users of events that are unrelated to the current user activity through a balloon briefly displayed from an icon in the notification area. The notification could result from a user action or significant system event, or could offer potentially useful information from Microsoft Windows or an application.

      The information in a notification is useful and relevant, but never critical. Consequently, notifications don’t require immediate user action and users can freely ignore them.” (emphasis in the original).

      Yeah, right.

      While I can turn off Security Center notifications, low disk space notifications, maybe all notifications (Warning – use these at your own risk!), I hope some enterprising developer comes up with an application that just takes all these damn notifications and logs them so I can at my leisure review them. If that microISV’s application applied some basic rules so I have to use even less attention on it, so much the better.

      Oh, and don’t you Mac/Linux people get too smug – I see there’s a Software Update on my new MacBook Pro that’s grabbed my attention once already and two programs have reported they really want to update themselves before I’ve even had a chance to use them. It’s a slippery slope there and you won’t enjoy the slide down here where the rest of us Windows users are.

    More on the battle to reclaim my attention and incidentally a productive life next week.

    Bob Walsh sells MasterList Professional, a Windows task management and writes, codes, podcasts and blogs about different aspects of the digital lifestyle at MyMicroISV and Clear Blogging. His second book, Clear Blogging, is now available at Amazon and elsewhere.

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    Last Updated on July 31, 2018

    40 Top Productivity Apps for iPhone (2018 Updated)

    40 Top Productivity Apps for iPhone (2018 Updated)

    Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

    There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

    Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

    It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 40 best productivity apps for iPhone to provide you with an all-in-one resource for you.

    Productivity apps to help you get things done

    1. OmniFocus

    This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

    Download it here.

      2. Forest

      Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

      Download it here.

        3. Things

        Another robust choice, this app is a favorite amongst “productivityists”.[1]

        Download it here.

          4. 30/30

          Recently covered here at Lifehack

          , 30/30 is a newcomer to the game that incorporates lists and timing of tasks into an elegant and easy-to-use interface.

          Download it here.

            5. Any.Do

            A beautiful-looking app that is both easy on the eyes and your wallet.

            Download it here.

              6. PocketLife Calendar

              This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

              Download it here.

                7. Asana

                We’ve covered Asana here at Lifehack

                , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

                Download it here.

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                  8. ToDoist

                  This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                  Download it here.

                    9. FlowTasks

                    From the folks at MetaLab, Flow is a gorgeous collaborative task management app that is easy-to-use and incredibly functional.

                    Download it here.

                      10. Calendars 5

                      This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track and complete your to-dos.

                      Download it here.

                        11. Clear – Tasks, Reminders & To-Do Lists

                        A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                        Download it here.

                          12. Due

                          A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                          Download it here.

                            13. Checkmark 2

                            I use this app

                            for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and a valuable addition to my productivity arsenal.

                            Download it here.

                              14. TeuxDeux

                              Created by Tina Roth Eisenberg and Fictive Kin — Teux Deux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then Teux Deux will be right up your alley.

                              Download it here.

                                15. Wunderlist 

                                Another incredibly popular choice is Wunderlist. Part of 6Wunderkinder’s software family, it sports a gorgeous design and is incredibly functional. We’ve talked about the app a couple of times here at Lifehack, so check those posts out here.

                                Download it here.

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                                  16. Nirvana

                                  For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                                  Download it here.

                                    17. Priorities

                                    An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                    Download it here.

                                      Productivity apps that help you build habits

                                      18. Productive

                                      With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                      Download it here.

                                        19. Habitica: Gamified Taskmanager

                                        You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                        Download it here.

                                          20. Streaks

                                          This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                          Download it here.

                                            21. Remember The Milk

                                            Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                            Download it here.

                                              22. Day One Journal

                                              When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                              Download it here.

                                                Productivity apps that makes organization easy

                                                23. Evernote

                                                Touted as the world’s most widely-used productivity app, Evernote an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                                Download it here.

                                                  24. Pocket

                                                  You can save an article, video or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                  Download it here.

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                                                    25. Sync.Me

                                                    This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter and Google+.

                                                    Download it here.

                                                      26. Droplr

                                                      One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                      Download it here.

                                                        27. Dropbox

                                                        Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive in your iPhone. A must-have.

                                                        Download it here.

                                                          28. iDolly 

                                                          In conjunction with Dolly Drive and DollySync, iDolly allows you to edit and share your documents from your iPhone.

                                                          Since all your changes sync automatically to all your devices, the current version of a document will always be accessible because Dolly Sync keeps everything in sync. Very handy.

                                                          Download it here.

                                                            29. Soulver

                                                            It may seem odd that a calculator app shows up on this list, but this is no ordinary calendar app. Ben Brooks over at The Brooks review describes Soulver as follows: “It is what calculators would have been if they were invented at the same time computers were, instead of what we have with most calculator apps.” [3]

                                                            Download it here.

                                                              Productivity apps that help you work smart

                                                              30. Captio

                                                              A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                              Download it here.

                                                                31. Drafts

                                                                A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things and more.

                                                                Download it here.

                                                                  32. NoteShelf 2

                                                                  This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                                  Download it here.

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                                                                    33. Doodle

                                                                    This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

                                                                    Download it here.

                                                                      34. TextExpander (Legacy)

                                                                      I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                      Download it here.

                                                                        35. Launch Center Pro

                                                                        A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                        Download it here.

                                                                          36. GoodReader

                                                                          This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                          Download it here.

                                                                            37. LogMeIn

                                                                            Want to be able to control your Mac from wherever you are? Then get this app.

                                                                            Download it here.

                                                                              Productivity apps that improve security

                                                                              38. 1Password

                                                                              There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                              Download it here.

                                                                                39. LastPass Password Manager

                                                                                You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                                All you have to do is remember your LastPass master password, and LastPass autofills web browser and app logins for you.

                                                                                Download it here.

                                                                                  40. Truecallers

                                                                                  Identify and block spammers, search for unknown numbers and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                                  Download it here.

                                                                                    There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                    Reference

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