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5 Ways to Make Your Computer Work For You (And Not The Other Way Around)

5 Ways to Make Your Computer Work For You (And Not The Other Way Around)
Make Your Computer Work for You

Computers have the potential to vastly increase our personal productivity. They are also, of course, capable of becoming vast time-sinks, sucking our productive moments away in a haze of frustration and imposed patience. Alas, the line between one and the other can be exceedingly thin.

Here, then, are five ways to keep on the “productive” side of that line and avoid the “time-sink” factor. I’ve focused here on practices and attitudes, not technical details — it pays, though, to make sure your system is optimized, your hardware is up to snuff, and your software is as good as it can be.

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1. Use scripting

There was a time when using a computer meant programming the computer. Today, we’re lucky enough to have software available for just about every task, but the legacy of the do-it-yourself past remains just under the surface of your computer. Mac users have AppleScript, plus the entire legacy of Unix scripting support at their fingertips. Windows users can use a program like AutoHotkey to record sets of actions. (Linux users interface directly with the CPU via telepathy, but if they’re tired, they can use the same UNIX scripting support Mac users have.)

Consider a task like ripping a DVD, formatting it, and transferring it to your portable media player. There are some one-step solutions that work for some devices, but for the rest of us, there are several steps involved — and each one takes a lot of time. You need one program to rip the DVD, another (in some cases, a few others) to convert the video to a format your player uses, and usually yet another to sync the file to your player. Using a program like AutoHotkey, you can automate most of the process, so you can insert a DVD, trigger the action, and walk away.

2. Use templates

Chances are there are certain documents you create over and over again. Freelancers create invoices and project quotes, students create papers, writers create manuscripts and query letters, business people create memos and business requirement documents, non-profit workers create grant proposals, and so on. Spending some time to create templates for these documents will save you from having to do the repetitive, time-consuming part of formatting the document and entering in the same data (like your contact info, your signature, your bio, etc.) over and over and over and over. Most productivity apps (like word processors and spreadsheets) allow you to save templates with pre-defined spaces for entering the parts that change from document to document — but if yours doesn’t, save a copy of your document to a “Templates” folder and just replace the parts that need changing.

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3. Use boilerplate

In addition to certain kinds of documents you use over and over, you probably also find yourself creating certain kinds of text regularly. Maybe you often have to write the HTML to insert a link into a webpage, your bio, a description of your business or product, or a signature block — whatever the case, if you’re going to do it more than once a day, it’s wise to use a program like TextExpander (Mac) or Texter (PC) to automatically insert boilerplate text when you type some pre-defined set of keystrokes.

I use Texter for a variety of HTML formatting codes. For example, I write a lot of bulleted lists, where I have a bold-faced topic, a colon, and an explanation or definition, like this:

  • Bullet point 1: I like to use bullet points to increase clarity and ease of reading.

The code isn’t hard, but I’d rather focus on what I’m writing and not on how to format it. So I have a Texter shortcut, “bp”, that inserts the HTML tags and the colon, and places the cursor between the “strong” tags so I can type my bold-faced text. When I’m writing a Lifehack post, I simply type “bp” and hit the tab key, and voila! Instant bullet point.

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Texter also offers the ability to replace common typos on the fly, but I find I type to fast for the program to keep up. I have it set up to replace “hvae” with “have” instantly, since that’s a typo I make a lot — but in practice, the “have” tends to end up in the middle of whatever word I’m typing three or four words down the line.

4. Automate tasks

There are plenty of routine tasks that can be totally automated, requiring no intervention from you at all. The most important in my schedule is backing up. I use the free version of SyncBack to automatically copy any changed files in my “Documents” folder to an external hard drive every night while I sleep. (I also use Mozy to automatically backup files off-site.) It took me about 20 minutes to set up, and now I know that my important files are always available.

Almost every kind of routine task can be automated. Look for programs that have automation built in, or use the scheduler built in to your operating system. If you can’t automate a task directly, create a script using AutoHotkey or whatever works on your system and automate that.

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5. Track revisions

Ever work on something for a while and realize that the version you had two hours ago was better than the one you have after all your futzing around? You could hit “Ctrl-Z” (or your system’s equivalent) for a half-hour until you get back to the state you were last happy with — assuming your program tracks history back that far. Far better is a version control system that tracks your changes for you.

The simplest version control is this: every time you save, you “Save As” and use a new file name. For instance, you might create a file as “20080323-lifehack-computer-a”; as you work on it, you save as “20080323-lifehack-computer-b” then “c” and so on. This is complex and difficult, though — far better to automate that, too.

With a little work and technical know-how, you can set up a Subversion repository (check out these instructions for Windows users). With Subversion, you “check out” documents, work on them, and then “check in” your finished work. Subversion automatically keeps a copy of each document at every stage of creation.

If Subversion is overkill for you (it is for me), use FileHamster (Windows only; Mac users have Time Machine, as they never tire of reminding us PC users). FileHamster watches every file in a folder (or folders) you designate and saves all the old versions every time you save. Everything happens automatically, so you know you always have a store of past versions of every document or other file in your watched folder(s).

What else?

This is only a start, of course. In fact, I have even more ways to make your computer work for you that I’m saving for my next post. In the meantime, what practices help you show your computer who’s boss?

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Last Updated on November 19, 2019

How to Become an Early Riser and Stay Energetic

How to Become an Early Riser and Stay Energetic

When you become an early riser, you’ll experience a lot of benefits including feeling more energized and having more time to do what you want.

If you’d like to become an early riser, there are some things you should know before you run off to set your oft-ignored alarm clock.

So how to become an early riser?

Here are five tips I’ve discovered to be most helpful in making the transition from erratic sleeper to early morning wizard:

1. Choose to Get up Before You Go to Sleep

You’re not very good at making decisions when you’ve just woken up. You were in the middle of a dream in which [insert celebrity crush of choice here] is serving you breakfast in bed only to be rudely awakened by the harsh tones of your alarm clock. You’re frustrated, angry, confused, and surprised. This is not the time to be making decisions about whether or not you should stay in bed! And yet, most of us leave the first decision of our day to be made in a blur of partial wakefulness.

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No more!

If you want to be a consistently early riser, try making your decision to rise at a specific time before you go to sleep the night before. This frees you from making the decision in the morning when you’ve just woken up. Instead of making a decision, you have only to follow through on your decision from the night before.

Easier said than done? Of course. But only for the first few times. Eventually, your need for raw willpower to get out of bed will diminish and you’ll be the proud parent of a new habit!

Steve Pavlina suggests you practice getting out of bed during the day[1] to get a few of the “practice sessions” out of the way without the early morning fog in your head.

2. Have a Plan for Your Extra Time

Let’s say you’ve actually made it out of bed 2 hours before you normally would. Now what? What are you going to do with all this time you’ve discovered in your day?

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If you don’t have something planned to do with your extra time, you risk falling for the temptation of a “morning nap” that wipes out all the work you put into getting up.

What to do? Before you go to bed, make a quick note of what you’d like to get done during your extra hours the following day. Do you have a book to write, paper to read, or garage to clean? Make a plan for your early hours and you’ll do more than protect yourself from backsliding into bed.

You’ll get things done and those results will fuel your desire to build rising early into a habit!

3. Make Rising Early a Social Activity

Your internet or social media buddies just don’t have enough pull to make your new habit stick in the long term. The same cannot be said for the people you spend time with as part of your early morning routine.

Sure, you could choose to read blogs for two hours every morning. But wouldn’t it be great to join an early breakfast club, running group, or play chess in the park at 5am?

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The more people you get involved in making your new habit a daily part of your life, the easier it’ll be to succeed.

4. Don’t Use an Alarm That Makes You Angry

If we’re all wired differently, why do we all insist on torturing ourselves with the same sort of alarm each morning?

I spent years trying to wake up before my alarm went off so I wouldn’t have to hear it. I got pretty good, too. Then I started using a cellphone as my alarm clock and quickly realized that different ring tones irritated me less but worked just as well to wake me up. I now use the ring tone alarm as a back up for my bedside lamp plugged in to a timer.

When the bright light doesn’t work, the cellphone picks up the slack and I wake up on time. The lesson learned? Experiment a bit and see what works best for you. Light, sound, smells, temperature, or even some contraption that dumps water on you might be more pleasant than your old alarm clock. Give something new a try!

5. Get Your Blood Flowing Right After Waking

If you don’t have a neighbor, you can pick fights with at 5am, you’ll have to settle with a more mundane exercise. It doesn’t take much to get your blood flowing and chase the sleep from your head.

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Just pick something you don’t mind doing and go through the motions until your heart rate is up. Jumping rope, push-ups, crunches, or a few minutes of yoga are typically enough to do the trick. (Just don’t do anything your doctor hasn’t approved.)

If you live in a beautiful part of the world like me, you might want to use a bit of your early morning to go for a walk and enjoy the beauty of the world around you.

If you have a coffee shop open within walking distance, dragging yourself out of bed for a cup of coffee to savor on your walk home as the world wakes around you is a wonderful experience. Try it!

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Featured photo credit: Nomadic Julien via unsplash.com

Reference

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