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5 Uses for a Wiki at Work

5 Uses for a Wiki at Work
MediaWiki

Wikis are very useful for organizing information between groups of people. If you want a really good, quick, “get up to speed” tutorial on wikis, watch this movie by Common Craft. The thing is, once you’re sold on this, you’ve gotta determine when and why to use a wiki in your workplace? What value can they bring? How will you engage your team? Here are some thoughts:

Operations Guides– As fast as you can put down information on what to do in a certain situation at work, it changes. Right? “If the A server goes down, reboot the router.” No… scribble, scribble… Manuals are dead. If I owned a wiki company, I’d sell tee shirts that said “paper is dead.” Wiki-fy your operations manuals (and sure, print them once a month to keep an offline copy, should power go out).

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Dashboard– There are better calendering options out there, especially for group projects, but a wiki can be a great FOCUS TOOL for upcoming events. If you’ve got the kind of business that works on deadlines, and on projects, it’s a great way to put a kind of “dashboard” that shows deadlines, things to focus on, and maybe key contacts/resources for that time frame.

Water Cooler– In the world of telecommuting, there becomes a need for telecommunity. Throw up an employee-driven wiki page for stuff for sale, outside-of-work events, and other items. It becomes a great way to keep people connected outside of the email stream. (Which is kind of the point of wikis).

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Fact and FAQ Lists– I find wikis are a great way to share all the easy things you need over and over again. For instance, what’s that command that lets you pipe the output of a query right into a MySQL database? Put a line in the wiki showing that info. Did you switch suppliers? Put a reminder on the fact sheet. Want to gather up product resources quickly with links? Wikis are great for it.

Making Plans– Wikis are excellent ways to build up a project for either inside or outside of work. In the workplace, wikis can be a great place to get the brainstorming down, and then maybe to a second edit before committing the information to a more formal project plan. Wiki as whiteboard, I’m suggesting. I think this makes for a quick way to get lots of ideas thrown together. Imagine gathering around a conference call with everyone working on the same wiki. It’s like getting the whiteboard notes without that extra step of copying. Maybe not as easy as a mind-map, but definitely another way to capture points for planning.

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And what about you? What are some ways you can envision (or have successfully implemented) in the workplace?

–Chris Brogan blogs at [chrisbrogan.com]. He has a wiki in use for PodCamp Europe a FREE unconference taking place in Stockholm on 12-13 June

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Last Updated on March 13, 2019

How to Get out of a Rut: 12 Useful Ways to Get Unstuck

How to Get out of a Rut: 12 Useful Ways to Get Unstuck

Have you gotten into a rut before? Or are you in a rut right now?

You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

1. Work on the small tasks.

When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

2. Take a break from your work desk.

Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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3. Upgrade yourself

Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

4. Talk to a friend.

Talk to someone and get your mind off work for a while.

Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

5. Forget about trying to be perfect.

If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

Just start small. Do what you can, at your own pace. Let yourself make mistakes.

Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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6. Paint a vision to work towards.

If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

7. Read a book (or blog).

The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

Check out the best selling books; those are generally packed with great wisdom.

8. Have a quick nap.

If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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9. Remember why you are doing this.

Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

10. Find some competition.

Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

11. Go exercise.

Since you are not making headway at work, might as well spend the time shaping yourself up.

Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

12. Take a good break.

Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

More Resources About Getting out of a Rut

Featured photo credit: Joshua Earle via unsplash.com

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