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5 Responses To A Missing Task List Crisis

5 Responses To A Missing Task List Crisis

    Earlier this week, Gmail went down. The fact that it happened only a day after my task manager of choice spent 15 minutes refusing to load. Between the two, I probably spent a full hour wondering, ‘what if?’ What if I lost my to-do list? What if I lost the emails that are pretty much my only hope of recreating my to-do list? I really didn’t like the idea.

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    It’s nerve-wracking to think about, but any of us could lose our system. A Moleskine could go through the wash, a text file could be written over, a web application could shut down. Unfortunately, task systems don’t lend themselves to the easiest of archiving. It seems almost guaranteed that one of these days we’ll lose at least some part of our to-do lists. Depending on just what happened, you may have some hope of recovering your data or finding your list. But once you’ve exhausted your options for retrieving your information, you may feel like you’re up a certain creek.

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    But it’s not the end of the world to lose your task list. Think of it along the lines of email bankruptcy: it must be refreshing to have absolutely nothing you need to check off your list. The odds are pretty good that, eventually, somebody will ask you about the important items on your list. If no one asks, maybe a task wasn’t so important. The real worry, at least in my mind, is missing a deadline — especially the kind that involves money.

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    How do you recreate your task list?

    If my to-do list disappeared today, I’m pretty sure that I wouldn’t be able to get back a good chunk of it. I add ideas for blog posts, thoughts for long-term projects and even errands I need to run to my list. I’m equally sure, though, that I would at least be able to get back the stuff that I’ve committed to — the stuff I really need to do.

    1. Write down everything, immediately. My first step would be to write down literally every task I could think of that was on my list — even the ones that seem unimportant. I don’t think you can put off this sort of thing; every day that goes by makes it harder to remember. It may seem like something that will take up a lot of time, but once you sit down and start making notes you’ll be surprised how fast it goes. Need a starting point? Try to remember everything you had planned for tomorrow.
    2. Go to email and other documents. Have a shared project calendar? Old emails you can go back to? Timelines? Any documentation you have from the planning stages of your project can help you determine not only what is on your to-do list, but the priority. In my opinion, one of the worst things about a missing task list isn’t necessarily figuring out what you were planning to do in the next couple of days. It’s trying to remember what you had to do immediately, and what could wait.
    3. List the major stakeholders in your projects. Whether we’re talking about household chores or big assignments from your employer, there’s usually other people involved in any project you work on. Make a list of those people and start contacting them: they’ll be able to provide you an idea of what’s next. You don’t need to admit that your task management system has gone on vacation, either. A simple email — Bob, I wanted to double check the due date for the widget. — is probably enough to help you get back on track.

    How do you prevent another disaster?

    Once you’ve gotten some semblance of your task list back, you’re probably going to be thinking about how to prevent such crises in the future. And while I said that task lists aren’t the easiest things to back up, there are some options, as long as you’re using a computerized system. If you’re prefer the pen and paper method, though, I’m afraid I don’t have too many bright ideas.

    1. Back up your new task list — the easy version. If you handle your task list through some sort of file you have easy access to — a text file, a wiki, etc. — making a periodic copy is all it takes. I’ve had a lot of success using Dropbox to sync / back up files across multiple systems, personally.
    2. Back up your new task list — the hard version. If you use Remember the Milk or another web application, you still have some back up options. With RTM, at least, there is now a relatively simple way to back up your tasks: use Google Gears to create an offline version and you automatically have a back up. But if you use something other than RTM (or you don’t want to use Google Gears), you’ll have to get a bit more technical. Using the scripting language of your choice, write a query requesting your data. For RTM, you can use the RESTful interface, for example, and just save all of your data to a text file. It isn’t the most elegant solution, but it will get the job done.

    What suggestions do you have for someone trying to recall the important items off his or her task list? Any ideas that don’t involve going through the last year’s worth of e-mail? Or perhaps a suggestion for backing up your task list?

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    Last Updated on September 18, 2020

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    7 Simple Rules to Live by to Get in Shape in Two Weeks

    Learning how to get in shape and set goals is important if you’re looking to live a healthier lifestyle and get closer to your goal weight. While this does require changes to your daily routine, you’ll find that you are able to look and feel better in only two weeks.

    Over the years, I’ve learned a lot about what it takes to get in shape. Although anyone can cover the basics (eat right and exercise), there are some things that I could only learn through trial and error. Let’s cover some of the most important points for how to get in shape in two weeks.

    1. Exercise Daily

    It is far easier to make exercise a habit if it is a daily one. If you aren’t exercising at all, I recommend starting by exercising a half hour every day. When you only exercise a couple times per week, it is much easier to turn one day off into three days off, a week off, or a month off.

    If you are already used to exercising, switching to three or four times a week to fit your schedule may be preferable, but it is a lot harder to maintain a workout program you don’t do every day.

    Be careful to not repeat the same exercise routine each day. If you do an intense ab workout one day, try switching it up to general cardio the next. You can also squeeze in a day of light walking to break up the intensity.

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    If you’re a morning person, check out these morning exercises that will start your day off right.

    2. Duration Doesn’t Substitute for Intensity

    Once you get into the habit of regular exercise, where do you go if you still aren’t reaching your goals? Most people will solve the problem by exercising for longer periods of time, turning forty-minute workouts into two hour stretches. Not only does this drain your time, but it doesn’t work particularly well.

    One study shows that “exercising for a whole hour instead of a half does not provide any additional loss in either body weight or fat”[1].

    This is great news for both your schedule and your levels of motivation. You’ll likely find it much easier to exercise for 30 minutes a day instead of an hour. In those 30 minutes, do your best to up the intensity to your appropriate edge to get the most out of the time.

    3. Acknowledge Your Limits

    Many people get frustrated when they plateau in their weight loss or muscle gaining goals as they’re learning how to get in shape. Everyone has an equilibrium and genetic set point where their body wants to remain. This doesn’t mean that you can’t achieve your fitness goals, but don’t be too hard on yourself if you are struggling to lose weight or put on muscle.

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    Acknowledging a set point doesn’t mean giving up, but it does mean realizing the obstacles you face.

    Expect to hit a plateau in your own fitness results[2]. When you expect a plateau, you can manage around it so you can continue your progress at a more realistic rate. When expectations meet reality, you can avoid dietary crashes.

    4. Eat Healthy, Not Just Food That Looks Healthy

    Know what you eat. Don’t fuss over minutia like whether you’re getting enough Omega 3’s or tryptophan, but be aware of the big things. Look at the foods you eat regularly and figure out whether they are healthy or not. Don’t get fooled by the deceptively healthy snacks just pretending to be good for you.

    The basic nutritional advice includes:

    • Eat unprocessed foods
    • Eat more veggies
    • Use meat as a side dish, not a main course
    • Eat whole grains, not refined grains[3]

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    Eat whole grains when you want to learn how to get in shape.

      5. Watch Out for Travel

      Don’t let a four-day holiday interfere with your attempts when you’re learning how to get in shape. I don’t mean that you need to follow your diet and exercise plan without any excursion, but when you are in the first few weeks, still forming habits, be careful that a week long break doesn’t terminate your progress.

      This is also true of schedule changes that leave you suddenly busy or make it difficult to exercise. Have a backup plan so you can be consistent, at least for the first month when you are forming habits.

      If travel is on your schedule and can’t be avoided, make an exercise plan before you go[4], and make sure to pack exercise clothes and an exercise mat as motivation to keep you on track.

      6. Start Slow

      Ever start an exercise plan by running ten miles and then puking your guts out? Maybe you aren’t that extreme, but burnout is common early on when learning how to get in shape. You have a lifetime to be healthy, so don’t try to go from couch potato to athletic superstar in a week.

      If you are starting a running regime, for example, run less than you can to start. Starting strength training? Work with less weight than you could theoretically lift. Increasing intensity and pushing yourself can come later when your body becomes comfortable with regular exercise.

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      7. Be Careful When Choosing a Workout Partner

      Should you have a workout partner? That depends. Workout partners can help you stay motivated and make exercising more fun. But they can also stop you from reaching your goals.

      My suggestion would be to have a workout partner, but when you start to plateau (either in physical ability, weight loss/gain, or overall health) and you haven’t reached your goals, consider mixing things up a bit.

      If you plateau, you may need to make changes to continue improving. In this case it’s important to talk to your workout partner about the changes you want to make, and if they don’t seem motivated to continue, offer a thirty day break where you both try different activities.

      I notice that guys working out together tend to match strength after a brief adjustment phase. Even if both are trying to improve, something seems to stall improvement once they reach a certain point. I found that I was able to lift as much as 30-50% more after taking a short break from my regular workout partner.

      Final Thoughts

      Learning how to get in shape in as little as two weeks sounds daunting, but if you’re motivated and have the time and energy to devote to it, it’s certainly possible.

      Find an exercise routine that works for you, eat healthy, drink lots of water, and watch as the transformation begins.

      More Tips on Getting in Shape

      Featured photo credit: Alexander Redl via unsplash.com

      Reference

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