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4 Tech Tips to Keep Ahead of the Game for New Entrepreneurs

4 Tech Tips to Keep Ahead of the Game for New Entrepreneurs

    Thinking about starting a business or trying to make some cash out of the web? Technology can enable people and it can just as easily distract. We’ve got a few tips for you to consider to cut down on those distractions and costs and get more done, more efficiently and more effectively.

    These tips all center on one thing: technology, whether it involves a specific device or just the way you use tech, computers and the internet in general. Enjoy.

    Save time with Skype

    It’s becoming increasingly common advice: swap an expensive phone plan for a cheap – or free, if you do things right – Skype solution. And it’s true. You can save a whole heck of a lot of money thanks to Skype and solutions like it.

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    But while most people are talking about the money you can save, I think there’s something better for entrepreneurs to get out of Skype. The combination of instant messaging and VoIP allows you to control your communication methods better than any old phone line. Can’t or don’t want to take a call? It’s certainly not worth breaking your concentration if you’re on a roll.

    With Skype you can divert incoming calls to instant messaging and deal with requests and questions at a time of your own choosing. Corresponding via text allows you to focus on a main task while you take their message. But for those who prefer to talk by voice, deferring the call is still a good idea.

    Most calls take a while to get to the point; time that, even if minute from a perspective of quantification, is taking your mind further from the tasks and issues that you need to deal with. Shifting the mental gears is a time-expensive task. Filtering calls through instant messaging means the pretext for the call has been set and you can get right to the point and back to work.

    I personally prefer to communicate via text because it’s swift and doesn’t use as much attention quota.

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    Install a GPS Unit

    Install a GPS unit in your car or grab a PDA phone that has this handy technology built in. If you go the PDA route, make sure you get a mount for it installed in the car you’re most likely to use for business purposes. When you’re starting a business, you want – need – to deliver the best impression for potential, more established business partners. While being punctual is just something that all people need to do no matter what their level of experience or degree of establishment is, you don’t have a reputation to precede you and need to go the extra mile to develop one.

    By using GPS you guarantee that you won’t get lost, late and end up irking the other party, or even having the meeting canceled. Any technology that enables you to respect the time of others as fiercely as you defend your own is a good one.

    Get a Virtual Assistant

    So hiring a VA isn’t really tech, but it has the word “virtual” in it, right? The topic of virtual assistants has crawled its way into this article because you can free up hours of your time that would’ve been spent at the computer beforehand.

    Depending on who you talk to, virtual assistants can be hired from as little as $5 an hour and you can have them take care of a whole range of things:

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    • Monitor your emails and only send you those that need personal attention. You should set up another email account such as [email protected] and direct correspondence there, rather than giving anyone access to your own account.
    • Send standard form emails for you – fielding the same questions from customers, despite having a FAQ that covers them? You don’t need to cut and paste your standard “Have you checked our FAQ?” letter to them all when there’s a virtual assistant assigned to the task.
    • Research topics you need to be informed on, write or speak about.
    • Manage your calendar appointments and contacts, so that you don’t lose upwards of an hour each day just planning it.

    And there are about half a million other things you can delegate if you sit down and brainstorm the topic. This is the best investment you can make in technology – freeing up the time you have to spend with it (even if that just gives you more time to spend with it in less menial ways).

    Create a News Filter

    Keeping informed takes up huge chunks of time for some people. The most popular methods of dealing with information are the least efficient.

    The first thing you can do is see how much of the information you consume truly is important. For instance, let’s say that you’re the typical web-worker or online entrepreneur and you’ve subscribed to a whole bunch of feeds relevant to your field. You keep up with these feeds because if you don’t, you’ll miss something really important, but in between those occasional high-priority stories, how many are you consuming that aren’t important ‘just in case’ or ‘just because’ they’re there?

    Usually, the feeds you find necessary to subscribe to are simply those that are most popular and, via social proof, considered most important in your field. They may not be news-based at all. Or, they’re entirely news-based and thus conform to the 24-hour news cycle and deliver too much “news” that isn’t important and you don’t need to read about.

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    After you come to this realization it’s easier to cut down on subscriptions to only those that are strongly relevant, don’t publish with great frequency and don’t miss important news. This may mean gathering a few that sometimes overlap, but that’s better than a total overdose.

    The more technically involved way of creating a news filter via feeds is to use Yahoo! Pipes or a similar service to craft conditional feeds that only deliver entries based on a certain set of conditions. The most basic use would be to take a popular news site that covers only the most important news in a variety of fields and filter by certain keywords to extract just one field, or even better, by author where you know that he or she specifically covers one topic’s big news.

    The way you filter news is up to, and limited by your imagination (okay, and the technology), but as long as you’ve got a system in place to weed out most of the filler, you’ve used technology to reclaim a whole bunch of time.

    And a bonus tip: make liberal use of off switches. When it’s not essential that you keep your phone or computer on, do it – keep the work-life boundaries clear. This is where so many entrepreneurs go wrong; they can’t see the forest for the trees and decimate their home and personal life in pursuit of riches.

    Good luck!

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    Last Updated on March 13, 2019

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    How to Get out of a Rut: 12 Useful Ways to Get Unstuck

    Have you gotten into a rut before? Or are you in a rut right now?

    You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

    Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

    1. Work on the small tasks.

    When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

    Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

    2. Take a break from your work desk.

    Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

    Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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    3. Upgrade yourself

    Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

    The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

    4. Talk to a friend.

    Talk to someone and get your mind off work for a while.

    Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

    5. Forget about trying to be perfect.

    If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

    Just start small. Do what you can, at your own pace. Let yourself make mistakes.

    Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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    6. Paint a vision to work towards.

    If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

    Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

    Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

    7. Read a book (or blog).

    The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

    Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

    Check out the best selling books; those are generally packed with great wisdom.

    8. Have a quick nap.

    If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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    9. Remember why you are doing this.

    Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

    What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

    10. Find some competition.

    Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

    Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

    11. Go exercise.

    Since you are not making headway at work, might as well spend the time shaping yourself up.

    Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

    As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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    Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

    12. Take a good break.

    Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

    Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

    Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

    Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

    More Resources About Getting out of a Rut

    Featured photo credit: Joshua Earle via unsplash.com

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