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4 Random Tips to Get More Done with Your PC

4 Random Tips to Get More Done with Your PC

Get More Done with Your PC

    I’ve had several challenges in the last couple weeks, some of which required some creative solutions. Since some of you might find yourself facing the same challenges at some point, I thought I’d share this motley collection of tips with you.

    Jott to Evernote

    If you read Joel’s post, 7 Ways to Use Evernote last month, you already know how useful the new version of Evernote can be. Although it’s still in closed beta (email me if you need an invite; 1st 12 people only! All gone!), Evernote is well on its way to become the premiere note-taking and web-clipping app, synchronizing across your computer, your mobile devices, and the Web.

    But what if you want to add a note when you can’t login and type something up? Maybe you’re dribing, you don’t have web access on your phone, or the thought of keying in a note on your phone’s 10-key keypad fills you with dread.

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    Turns out, you can Jott it.

    Jott is a messaging service with voice recognition – you all the Jott number from your mobile phone, leave a message, and Jott transcribes it to text and forwards it to your desired recipient. I’ve written before about the many ways you can use Jott, but at the time I had some trouble using it’s Jott-to-email functions to interface with other services.

    Well, I tried again last night, and it worked. Here’s what you do:

    1. Login to Evernote’s website, click “Settings”, and copy your Evernote email address.
    2. Login to Jott and click “Add Contacts” on the right-hand side.
    3. In the “Quick Add” screen, put “Evernote” as the First Name (or whatever you’ll want to call your Evernote account – try “Spanky the Elephant” if you feel like it) and paste your Evernote email address under the “Email” column.
    4. Click “Add”.

    Easy. When you call Jott, it will ask “Who do you want to Jott”, you’ll say “Evernote”, recite your message, and it will show up in Evernote a few minutes later.

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    But wait! Jott to Google Docs, too!

    As long as you’re adding contacts in Jott, you might want to add your Google Docs email address as well. Maybe you don’t like Evernote or tend to work a lot out of Google Docs. Or maybe you feel like sending an idea for a project you already have in Google Docs.

    Get your Google Docs email address by logging into Google Docs and clicking “Import”. Scroll down and you’ll see a monster email address in big, bold letters. Again, cut and paste it as a contact in Jott, add a name you’ll remember and Jott is liikely to recognize easily, and you’re good. Now you can send ideas straight into your word processor, wherever you have cellphone service.

    Export Audio from PowerPoint

    Who doesn’t love PowerPoint?

    OK, OK, put your hands down. Anyway, PowerPoint (PPT) has a neat feature where you can record a narration while you click through the slides, and you can save the timings so that PPT will advance from slide to slide automatically.

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    Unfortunately, PPT’s narration is saved in WAV format – uncompressed audio. The 30-minute presentation I recorded recently was 110 MB! If you’ve ever tried to send a 110 MB file to someone, you already see the problem. Can’t be done – and while there are some good services like drop.io for sending large files, it’s still a bit of a pain.

    I didn’t want to email it to anyone, I wanted to upload it to SlideRocket (still in beta; no invites) so I could embed it into a web page.

    So what I needed to do was extract the audio, compress it to MP3, upload it and the new MP3s, and re-embed the audio from within SlideRocket.

    Turns out, getting the audio out was a piece of cake. All you have to do is “Save As” HTML. The slides will be worthless after you do this (unless they’re really basic) but you’ll get a folder of support files, including your narration broken into an individual WAV file for each slide.

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    I used RazorLame, a free front-end to the equally free LAME mp3 encoder, to convert the files to MP3s at 32 kbps – good enough for voice narration – which reduced the overall size to just under 11 MB.

    If I had been planning to email the presentation to someone, I could have simply replaced the existing audio on each slide with the new MP3. Instead, I uploaded everything to SlideRocket and did that on the site. Published to the Web, cut and paste my embed link, and my presentation was successfully embedded in a web page.

    Spellcheck and Word Count Everywhere

    Finally, here’s a neat little application I discovered recently that’s proven to be a big help. Enso Words provides system-wide spellcheck and word count for Windows XP and Vista systems. The program runs in the background and is called up with a simple keystroke combo to spellcheck or count the words in whatever text you have selected on the screen, in any program.

    By default, Enso Words takes over your Caps Lock key; Caps Lock+s will bring up the spellchecker, Caps Lock+w will bring up a word count. On some systems, mine included, Enso doesn’t interact well with the keyboard driver and the Caps Lock function will be activated and can’t be turned off. If this happens to you, just change the default to another key — I use the left-hand Windows key instead of Caps Lock, and that works fine.

    I use Enso Words several times a day, since I use a wide variety of programs to compile blog posts, academic work, ad copy, and other material, and I’d rather have a single interface for all of them. Enso Words is the little sibling of Enso Launcher, a system-wide app launcher that uses the same Caps Lock+shortcut approach to launch files, programs, and webpages. The two programs work well side-by-side; I find that I don’t use Launcher’s features much, so I just have Enso Words installed.

    Got a Random Tip?

    Have you found a handy application or useful way to do something recently? Tell me and the other readers about it in the comments!

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    1 5 Steps To Move Out Of Stagnancy In Life 2 The Science of Setting Goals (And How It Affects Your Brain) 3 How to Stay Motivated and Reach Your Big Goals in Life 4 How to Take Notes Effectively: Powerful Note-Taking Techniques 5 How to Stop Procrastinating: 11 Practical Ways for Procrastinators

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    Last Updated on July 23, 2019

    5 Steps To Move Out Of Stagnancy In Life

    5 Steps To Move Out Of Stagnancy In Life

    In the journey of growth, there are times when we grow and excel. We are endlessly driven and hyped up, motivated to get our goals.

    Then there are times when we stagnate. We feel uninspired and unmotivated. We keep procrastinating on our plans. More often than not, we get out of a rut, only to get back into another one.

    How do you know if you are stagnating? Here are some tell-tale signs:

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    • If you have been experiencing chronic procrastination on your goals
    • If you don’t ever feel like doing anything
    • If you keep turning to sleep, eating, games, mindless activities and entertainment for comfort
    • If you know you should be doing something, but yet you keep avoiding it
    • If you have not achieved anything new or significant now relative to 1 month, 2 months or 3 months ago
    • If you have a deep sense of feeling that you are living under your potential

    When we face stagnation in life, it’s a sign of deeper issues. Stagnation, just like procrastination, is a symptom of a problem. It’s easy to beat ourselves over it, but this approach is not going to help. Here, I will share 5 steps to help you move out of this stagnation. They won’t magically transform your life in 1 night (such changes are never permanent because the foundations are not built), but they will help you get the momentum going and help you get back on track.

    1. Realize You’re Not Alone

    Everyone stagnates at some point or another. You are not alone in this and more importantly, it’s normal. In fact, it’s amazing how many of my clients actually face the same predicament, even though all of them come from different walks of life, are of different ages, and have never crossed paths. Realizing you are not alone in this will make it much easier to deal with this period. By trying to “fight it”, you’re only fighting yourself. Accept this situation, acknowledge it, and tell yourself it’s okay. That way, you can then focus on the constructive steps that will really help you.

    2. Find What Inspires You

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    Stagnation comes because there isn’t anything that excites you enough to take action. If you don’t have a habit of setting goals, and instead just leave yourself to daily mundanes, it’s not surprising you are experiencing stagnation. What do you want to do if there are no limitations? If you can have whatever you want, what will it be? The answers to these questions will provide the fuel that will drive you forward.

    On the other hand, even if you are an experienced goal setter, there are times when the goals you set in the past lose their appeal now. It’s normal and it happens to me too. Sometimes we lose touch with our goals, since we are in a different emotional state compared to when we first set them. Sometimes our priorities change and we no longer want to work on those goals anymore. However, we don’t consciously realize this, and what happens is we procrastinate on our goals until it compounds into a serious problem. If that’s the case for you, it’s time to relook into your goals. There’s no point in pursuing goals that no longer inspire you. Trash away your old goals (or just put them aside) and ask yourself what you really want now. Then go for them.

    3. Give Yourself a Break

    When’s the last time you took a real break for yourself? 3 months? 6 months? 1 year? Never? Perhaps it’s time to take a time-out. Prolonged working can cause someone to become disillusioned as they lose sight of who they are and what they want.

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    Go take some extended leave from work. A few days at bare minimum; a few weeks or months will be great. Some of my ex-colleagues have quit their jobs and took months out to do some self-reflection. Of course, some of us might not have that luxury, so we can stick to a few weeks of leave. Go on a trip elsewhere and get away from your work and your life. Use this chance to get a renewed perspective of life. Think about your life purpose, what you want and what you want to create for your life in the future. These are big questions that require deep thinking over them. It’s not about finding the answers at one go, but about taking the first step to finding the answers.

    4. Shake up Your Routines

    Being in the same environment, doing the same things over and over again and meeting the same people can make us stagnant. This is especially if the people you spend the most time with are stagnant themselves.

    Change things around. Start with simple things, like taking a different route to work and eating something different for breakfast. Have your lunch with different colleagues, colleagues you never talked much with. Work in a different cubicle if your work has free and easy seating. Do something different than your usual for weekday evenings and weekends. Cultivate different habits, like exercising every day, listening to a new series of podcasts every morning to work, reading a book, etc (here’s 6 Proven Ways To Make New Habits Stick). The different contexts will give you different stimulus, which will trigger off different thoughts and actions in you.

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    When I’m in a state of stagnancy, I’ll get a sense of what’s making me stagnate. Sometimes it’s the environment I’m in, sometimes it’s the people I’ve been hanging out with, sometimes it’s my lifestyle. Most of the times it’s a combination of all these. Changing them up helps to stir myself out of the stagnant mode.

    5. Start with a Small Step

    Stagnation also comes from being frozen in fear. Maybe you do want this certain goal, but you aren’t taking action. Are you overwhelmed by the amount of work needed? Are you afraid you will make mistakes? Is the perfectionist in you taking over and paralyzing you?

    Let go of the belief that it has to be perfect. Such a belief is a bane, not a boon. It’s precisely from being open to mistakes and errors that you move forward. Break down what’s before you into very very small steps, then take those small steps, a little step at a time. I had a client who had been stagnating for a long period because he was afraid of failing. He didn’t want to make another move where he would make a mistake. However, not wanting to make a mistake has led him to do absolutely nothing for 2-3 years. On the other hand, by doing just something, you would already be making progress, whether it’s a mistake or not. Even if you make a supposed “mistake”,  you get feedback to do things differently in the next step. That’s something you would never have known if you never made a move.

    More to Help You Stay Motivated

    Here are some resources that will help you break out of your current phase:

    Featured photo credit: Anubhav Saxena via unsplash.com

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