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30 Days With: OmniOutliner Professional

30 Days With: OmniOutliner Professional

    Editor’s note:

     This is a featured post in our ongoing series “30 Days With” which outlines the use of a productivity tool, service, or product that we have used for the past 30 days. We want to provide our readers with an in depth view of tools and products that they are interested in and provide them our thoughts as well as ways to use these products faster and better. Enjoy.

    I love outlines and I think in them. I love to be able to quickly make a list, add children to certain topics or ideas and then easily sort that list. For many years I have used the Outline mode in Microsoft Word and then in Microsoft OneNote to make my outlines, take notes, create plans, and plan projects. This was several years ago before I switched to Mac and ever since then my use of the Microsoft Office suite (at least for personal use) has slowly been diminishing with the availability of excellent replacement apps on Mac as well as Google Docs.

    The outlining tool for the Mac is OmniOutliner Professional, plain and simple. In doing a quick search of the Mac App Store there are a few other outlining applications, but OmniOutliner is the one that wins with its feature set, ease of use, excellent interface, and design decisions.

    I have been using OmniOutliner 3 a little over 30 days now. Below is my accounting of that experience.

    What OmniOutliner got right

    Let’s first take a look at what OmniOutliner does the best.

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    Ease of use

    The first Omni Group product that I had the pleasure to use was OmniFocus. OmniFocus is awesome because of how easy it is to use and organize things, that is once you get over the small learning curve. What OmniOutliner gets right is that it uses the same type of list creation interface that OF uses that makes creating a parented list of items dead simple and super fast to do. You can easily drag and drop items, reorder them, indent and outdent them, sort them, etc. This is probably the main reason that OmniOutliner is so good.

    Oh, the export options

      Something else of note is that OmniOutliner accepts the growing in popularity outline format OPML (Outline Processor Markup Language) making it pretty darn versatile. I have taken mindmaps from iPad or Mac, exported them to OMPL, and then opened them in OmniOutliner. I could then easily organize my outline once in OmniOutliner. This is much easier than organizing in a traditional mindmapping application because organizing tends to be a more linear process than actual brainstorming. Also, with OMPL I can open up my outline in Scrivener and then sync different sections of text with Dropbox and have access to it with any text editing app I use.

      Exporting options in OmniOutliner are superb. You can even share with your Microsoft Word using friends or create a quick HTML page that you can open and view with any web browser.

      Two dimensions

      OmniOutliner gives you the option of adding multiple columns. This opens up a whole new dimension to your outlines allowing for almost any type of data to be stored like a check register, task list, budget, contact list, time log, or any other type of small “database” data.

      Two dimensional outlines coupled with the next point make OmniOutliner very powerful.

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      Datatypes

        I love that OmniOutliner supports several different datatypes. You can set a column to any data type that you want including dates and duration, amounts, checkboxes, pop up lists, etc. Another nicety is that you can then sort your rows by the columns’ data types allowing for ease of sorting your outline data.

        Something else great is that OmniOutliner has a nice short hand for durations. So, you can type something like, “12w148h” and OmniOutliner will convert it to “15w 3d 4h”.

        What OmniOutliner got wrong (for me)

        There isn’t too much that is “wrong” per se with OmniOutliner, but there is one glaring issue that I encountered for the first couple of weeks of use of the app: it’s complexity and my own tendency to want to fiddle and tweak it.

        Complexity

        There is a good quote on the Omni Group’s site for OmniOutliner,

        “If you can think it, it is possible with OmniOutliner 3 Pro.”

        – IT-Enquirer

        This is both a blessing and a curse. OmniOutliner is one of the best apps I know for creating a simple, nested list, but also templates for creating budgets, keeping an inventory of things, planning projects, etc. But there are almost endless options for font styles, line heights, tab spaces, etc. Its versatility and complicated nature make it an app that has to be learned with an overcoming of a steep learning curve, that is, if you want to use the more advanced features of the applications.

        If you are simply wanting to create simple lists and outlines, change their appearance a bit, and use them for keeping track of things, that is pretty straight forward. But, the notion of “if you can think it, it is possible,” leads to the potential for thinking that you need to tweak the application and your document to be perfect in some way.

        What can you do with this thing?

          Like I said above there really is not too much of a limit to what you can do with OmniOutliner as you are only limited by your imagination and time. I have used OmniOutliner as an intermediary step to project planning by following the process that I mentioned above by first planning a project with a mindmapping application an then importing the OPML. This is even more powerful when you find that you can easily drag-and-drop your outline into OmniFocus where it will ask you what columns in your outline match up with the inherent columns in your OmniFocus setup (name, project, context, due date, etc.)

          I found that creating quick budgets and some basic things that I would use spreadsheets for can easily be done in OmniOutliner because of its sorting and summation capabilities.

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            Another thing OmniOutliner is good for, and something that I am working on now, is using it as a way to store information, like research that I may be doing for an article, keeping track of product warranty information, a list of hardware for the company I work for, and other things that would “traditionally” be stored in a database of some kind. OmniOutliner is a great way to create a personal database of sorts, but only if you and possibly a small team are going to access and manage it. Anything larger than this, especially with need of custom reports and views, there are much better options.

            Does it replace anything?

            I can’t say that OmniOutliner has replaced anything completely in my workflow as of today, but has definitely added value to it. I could see OmniOutliner replacing Evernote for the way that I keep data (mostly research and links) while using my MacBook or Mac, but can’t do anything like Evernote can do while I’m mobile with my iPhone.

            If you just do basic calculations and sorting in Excel or Numbers, then OmniOutliner may be able to replace that. But really, OmniOutliner feels like a product of its own and if you are in need of a good outlining application, this is the app to get for Mac.

            Conclusion

            My 30 days with OmniOutliner has gone a little longer because of my growing love for the app. I love taking notes with it, organizing ideas, keeping track of small datasets, and summing up values. But, the thing that makes OmniOutliner so darn compelling is Omni’s excellent outlining engine that is also included in OmniFocus. It make organizing and moving things so easy and once you use it and try something else for outlining, you will see just how awesome it really is.

            The long and the short of it; OmniOutliner is the best way to create outlines on the Mac or any platform for that matter and if you want that, the $39.99 for OmniOutliner 3 or $69.99 for OmniOutliner Professional is totally worth it.

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            More by this author

            CM Smith

            A technologist and writer who shares advice on personal productivity, creativity and how to use technology to get things done.

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            Last Updated on August 12, 2019

            How To Start a Conversation with Anyone

            How To Start a Conversation with Anyone

            The hardest part of socializing, for many people, is how to start a conversation. However, it is a big mistake to go about life not making the first move and waiting for someone else to do it [in conversation or anything].

            This isn’t to say you must always be the first in everything or initiate a conversation with everyone you see. What should be said, though, is once you get good at starting conversations, a lot of other things will progress in the way you want; such as networking and your love life.

            Benefits of Initiating a Conversation

            First thing is you should acknowledge why it is a good thing to be able to initiate conversations with strangers or people who you don’t know well:

            • You’re not a loner with nothing to do.
            • You look more approachable if you are comfortable approaching others.
            • Meeting new people means developing a network of friends or peers which leads to more knowledge and experiences.

            You can only learn so much alone, and I’m sure you’re aware of the benefits of learning from others. Being able to distinguish the ‘good from bad’ amongst a group of people will help in building a suitable network, or making a fun night.

            All people are good in their own way. Being able to have a good time with anybody is a worthy trait and something to discuss another time. However, if you have a specific purpose while in social situations, you may want to stick with people who are suitable.

            This means distinguishing between people who might suit you and your ‘purpose’ from those who probably won’t. This can require some people-judging, which I am generally very opposed to. However, this does make approaching people all the more easier.

            It helps to motivate the conversation if you really want to know this person. Also, you’ll find your circle of friends and peers grows to something you really like and enjoy.

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            The Rules

            I don’t have many rules in this life, for conversation or anything; but when it comes to approaching strangers, there are a few I’d like used.

            1. Be polite. Within context, don’t be a creepy, arrogant loudmouth or anything. Acknowledge that you are in the company of strangers and don’t make anyone feel uncomfortable. First impressions mean something.
            2. Keep it light. Don’t launch into a heartfelt rant or a story of tragedy. We’re out to have fun.
            3. Don’t be a prude. This just means relax. This isn’t a science and conversation isn’t a fine art. Talk to people like you’re already friends.
            4. Be honest. Be yourself. People can tell.

            Who To Talk To?

            I’m of the ilk that likes to talk to everyone and anyone. Everyone has a story and good personalities. Some are harder to get to than others, but if you’re on a people-finding excursion, like I usually am, then everyone is pretty much fair game.

            That said, if you’re out at a function and you want to build a network of people in your niche, you will want to distinguish those people from the others. Find the ‘leaders’ in a group of people or ask around for what you’re looking for.

            In a more general environment, like at a bar, you will want to do the same sort of thing. Acknowledge what you actually want and try to distinguish suitable people. Once you find someone, or a group of people, that you want to meet and talk to, hop to it.

            Think of a few things you might have in common. What did you notice about their dress sense?

            Building Confidence

            The most important part of initiating conversation is, arguably, having confidence. It should be obvious that without any amount of self-esteem you will struggle. Having confidence in yourself and who you are makes this job very easy.

            If you find yourself doubting your worth, or how interesting you are, make a few mental notes of why you are interesting and worth talking to. There is no question you are. You just have to realize that.

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            What do I do? What is interesting about it? What are my strong points and what are my weak ones? Confident people succeed because they play on their strengths.

            Across the Room Rapport

            This is rapport building without talking. It’s as simple as reciprocated eye contact and smiles etc. Acknowledging someone else’s presence before approaching them goes a long way to making introductions easier. You are instantly no longer just a random person.

            In my other article How Not To Suck At Socializing, there are things you can do to make yourself appear approachable. This doesn’t necessarily mean people are going to flock to you. You’ll still probably need to initiate conversations.

            People notice other people who are having a blast. If you’re that person, someone will acknowledge it and will make the ‘across the room rapport’ building a breeze. If you’re that person that is getting along great with their present company, others will want to talk to you. This will make your approach more comfortable for both parties.

            The Approach

            When it comes to being social, the less analytical and formulaic you are the better. Try not to map out your every move and plan too much. Although we are talking about how to initiate conversation, these are really only tips. When it comes to the approach, though, there are some things you should keep in mind.

            Different situations call for different approaches. Formal situations call for something more formal and relaxed ones should be relaxed.

            At a work function, for instance, be a little formal and introduce yourself. People will want to know who you are and what you do right away. This isn’t to say you should only talk about work, but an introduction and handshake is appropriate.

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            If you’re at a bar, then things are very different and you should be much more open to unstructured introductions. Personally, I don’t like the idea of walking directly to someone to talk to them. It’s too direct. I like the sense of randomness that comes with meeting new people.

            However, if there is rapport already established, go for it. If not, take a wander, buy a drink and be aware of where people are. If there is someone you would like to talk to, make yourself available and not sit all night etc.

            When someone is alone and looks bored, do them a favor and approach them. No matter how bad the conversation might get, they should at least appreciate the company and friendliness.

            Briefly, Approaching Groups

            When integrating with an established group conversation, there is really one thing to know. That is to establish the ‘leader’ and introduce yourself to them. I mentioned that before, but here is how and why.

            The why is the leader of a group conversation is probably the more social and outgoing. They will more readily accept your introduction and then introduce you to the rest of the group. This hierarchy in a group conversation is much more prevalent in formal situations where one person is leading the conversation.

            A group of friends out for the night is much more difficult to crack. This may even be another topic for discussion, but one thing I know that works is initiating conversation with a ‘stray’. It sounds predatorial, but it works.

            More often than not, this occurs without intention. But if you do really want to get into a group of friends, your best bet is approaching one of them while they are away from the group and being invited into the group.

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            It is possible, like everything, to approach a group outright and join them. However, this is almost an art and requires another specific post.

            Topics Of Conversation

            Other than confidence, the next thing people who have trouble initiating conversations lack is conversation! So here are a few tips to get the ball rolling:

            • Small talk sucks. It’s boring and a lot of people already begin to zone out when questions like, “What do you do?” or “What’s with this weather?” come up. Just skip it.
            • Everything is fair game. If you are in the company of someone and a thought strikes you, share it. “This drink is garbage! What are you drinking?” “Where did you get that outfit?”
            • Opinions matter. This is any easy way to hit the ground running in conversation. Everyone has one, and when you share yours, another will reveal itself. The great thing about this line of thought is that you are instantly learning about the other person and what they like, dislike etc.
            • Environment. The place you’re in is full of things to comment on. The DJ, band, fashions; start talking about what you see.
            • Current events. Unless it’s something accessible or light-hearted, forget it. Don’t launch into your opinion on the war or politics. If your town has recently hosted a festival, ask what they think about it.

            Exiting Conversation

            Although I’d like to write a full post on exiting strategies for conversations you don’t want to be in, here are some tips:

            • The first thing is don’t stay in a conversation you’re not interested in. It’ll show and will be no fun for anyone.
            • Be polite and excuse yourself. You’re probably out with friends, go back to them.  Or buy a drink. Most people will probably want to finish the conversation as much as you.

            Likewise, you could start another conversation.

            If you’d like to learn more tips about starting a conversation, this guide maybe useful for you: How to Talk to Strangers Without Feeling Awkward

            Featured photo credit: Priscilla Du Preez via unsplash.com

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