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15 Tips to Make Today the Day You Finish Your To-Do List

15 Tips to Make Today the Day You Finish Your To-Do List
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You’ve seen it before. Every checkmark only leaves two more unfinished tasks. Your to-do list has become an living organism, spawning more and more work while leaving you less and less time to finish. Is it possible to stop your to-do list, or will it just become an unstoppable blob of extra work?

Your best weapon against the rising tide of to-do is dedicating a day to destroying that list. Instead of wandering around, attacking various projects before putting them down, you go for the kill. Set up a massive to-do list and wipe it clean.

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Few things are more satisfying than after a day of ending your to-do list. Here are a few tips to get you started:

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  • Clear your schedule. It’s amazing how much you can accomplish if you give yourself a large chunk of time. A to-do ending day can’t be filled with all the regular errands of your life. The entire day needs to be focused on killing that list, so pick a day where you can have complete control over your time.
  • Wake up early. Building momentum is critical. Even if waking up at 5 am isn’t a usual event for you, it can be helpful here. Which do you think will give you the right start: dragging yourself out of bed at ten o’clock, or forcing yourself to start moving at six?
  • Collect your to-do list. If you have tasks and projects scattered over different parts of your life, you need to collect them into one list. One list detailing everything you want to have accomplished, on one piece of paper you can hold in front of you.
  • Know the end. What does being finished look like? Every task should have a clear goal and purpose beyond just getting done. You can spend an entire day attacking your to-do list and accomplishing nothing if you aren’t clear on the final picture.
  • Put hard tasks first. Pick your biggest and most difficult tasks and start on them first. Putting off the hard work is a sure sign it won’t get done. By putting the difficult tasks first, you also build a momentum that allows you to focus easily.
  • Isolate yourself. Lock yourself in a room, unplug your phone and internet if you have to. Anything to ensure that interruptions won’t break your focus. A few hours of complete focus can accomplish what would take several days of multitasking.
  • Set your rest breaks. Working continuously for several hours can be difficult to do with mentally straining work, especially if you aren’t used to it. My suggestion is to set short, but meaningful breaks in advance so you won’t be tempted to procrastinate.
  • Match breaks with tasks, not time. Your breaks should match up with the large to-do chunks on your list, not at a specific time. If you plan to finish a report you expect to take ninety minutes, finish it in one chunk. Taking a break while working on a major task will only break your flow.
  • Be patient when accelerating. It can take time to build up speed. When I write an article, it can take me up to fifteen minutes to get a clear idea on what I want to write. During this build-up time, the temptation is to quit or move on to something easier. Avoid that temptation and be patient.
  • Give yourself meaningful rewards. If you finish your to-do list, take a break. Go out and have fun, watch a television show, meet up with friends or just stare blankly at a wall. Feeling the urge to be completely productive 24/7 is an easy way to ensure you never do.
  • Does it need to be done? Cross off any items that lack long-term importance. Purify your to-do list so it only contains tasks that will be significant months and years from now. If your to-do list doesn’t seem important, it probably isn’t.
  • Energize your diet. Engineer your food and exercise routine to give you the energy you need throughout the day. Eat lighter foods and avoid simple carbohydrates (which spike your blood glucose and then drop it). Drink plenty of water and eat smaller meals more frequently. Your goal is to create a diet that will keep your fuel levels even throughout the day.
  • To exercise or not to exercise? Exercise is definitely a good idea. But whether you should bother heading to the gym on an intense project attacking day depends. I would say that a quick run can give you enough added energy to make up for the time loss. But if your exercise is long and prescheduled, you might want to leave it out to focus completely on your to-do list.
  • Collect resources ahead of time. The night before you plan your epic battle against your to-do, prepare. Make sure you have all the right tools, information and resources to get the job done. Nothing feels worse than a half-finished list because you needed to wait on information from a third party.
  • Chunk, don’t spread. Don’t spread tasks over all your waking hours like butter on toast. Intensity trumps time-management. Get as much done as possible and give yourself large chunks for both work and play. Spreading yourself too thin results in only a half-effort.

A half-day is often enough. The surprising thing about creating a to-do list day is, that if you do it right, it takes far less time than you expected. I’m usually impressed that I can accomplish my entire list by the late afternoon when I follow these suggestions.

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More by this author

Scott H Young

Scott is obsessed with personal development. For the last ten years, he's been experimenting to find out how to learn and think better.

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Last Updated on March 13, 2019

How to Get out of a Rut: 12 Useful Ways to Get Unstuck

How to Get out of a Rut: 12 Useful Ways to Get Unstuck

Have you gotten into a rut before? Or are you in a rut right now?

You know you’re in a rut when you run out of ideas and inspiration. I personally see a rut as a productivity vacuum. It might very well be a reason why you aren’t getting results. Even as you spend more time on your work, you can’t seem to get anything constructive done. While I’m normally productive, I get into occasional ruts (especially when I’ve been working back-to-back without rest). During those times, I can spend an entire day in front of the computer and get nothing done. It can be quite frustrating.

Over time, I have tried and found several methods that are helpful to pull me out of a rut. If you experience ruts too, whether as a working professional, a writer, a blogger, a student or other work, you will find these useful. Here are 12 of my personal tips to get out of ruts:

1. Work on the small tasks.

When you are in a rut, tackle it by starting small. Clear away your smaller tasks which have been piling up. Reply to your emails, organize your documents, declutter your work space, and reply to private messages.

Whenever I finish doing that, I generate a positive momentum which I bring forward to my work.

2. Take a break from your work desk.

Get yourself away from your desk and go take a walk. Go to the washroom, walk around the office, go out and get a snack.

Your mind is too bogged down and needs some airing. Sometimes I get new ideas right after I walk away from my computer.

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3. Upgrade yourself

Take the down time to upgrade yourself. Go to a seminar. Read up on new materials (#7). Pick up a new language. Or any of the 42 ways here to improve yourself.

The modern computer uses different typefaces because Steve Jobs dropped in on a calligraphy class back in college. How’s that for inspiration?

4. Talk to a friend.

Talk to someone and get your mind off work for a while.

Talk about anything, from casual chatting to a deep conversation about something you really care about. You will be surprised at how the short encounter can be rejuvenating in its own way.

5. Forget about trying to be perfect.

If you are in a rut, the last thing you want to do is step on your own toes with perfectionist tendencies.

Just start small. Do what you can, at your own pace. Let yourself make mistakes.

Soon, a little trickle of inspiration will come. And then it’ll build up with more trickles. Before you know it, you have a whole stream of ideas.

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6. Paint a vision to work towards.

If you are continuously getting in a rut with your work, maybe there’s no vision inspiring you to move forward.

Think about why you are doing this, and what you are doing it for. What is the end vision in mind?

Make it as vivid as possible. Make sure it’s a vision that inspires you and use that to trigger you to action.

7. Read a book (or blog).

The things we read are like food to our brain. If you are out of ideas, it’s time to feed your brain with great materials.

Here’s a list of 40 books you can start off with. Stock your browser with only the feeds of high quality blogs, such as Lifehack.org, DumbLittleMan, Seth Godin’s Blog, Tim Ferris’ Blog, Zen Habits or The Personal Excellence Blog.

Check out the best selling books; those are generally packed with great wisdom.

8. Have a quick nap.

If you are at home, take a quick nap for about 20-30 minutes. This clears up your mind and gives you a quick boost. Nothing quite like starting off on a fresh start after catching up on sleep.

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9. Remember why you are doing this.

Sometimes we lose sight of why we do what we do, and after a while we become jaded. A quick refresher on why you even started on this project will help.

What were you thinking when you thought of doing this? Retrace your thoughts back to that moment. Recall why you are doing this. Then reconnect with your muse.

10. Find some competition.

Nothing quite like healthy competition to spur us forward. If you are out of ideas, then check up on what people are doing in your space.

Colleagues at work, competitors in the industry, competitors’ products and websites, networking conventions.. you get the drill.

11. Go exercise.

Since you are not making headway at work, might as well spend the time shaping yourself up.

Sometimes we work so much that we neglect our health and fitness. Go jog, swim, cycle, whichever exercise you prefer.

As you improve your physical health, your mental health will improve, too. The different facets of ourselves are all interlinked.

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Here’re 15 Tips to Restart the Exercise Habit (and How to Keep It).

12. Take a good break.

Ruts are usually signs that you have been working too long and too hard. It’s time to get a break.

Beyond the quick tips above, arrange for a 1-day or 2-days of break from your work. Don’t check your (work) emails or do anything work-related. Relax and do your favorite activities. You will return to your work recharged and ready to start.

Contrary to popular belief, the world will not end from taking a break from your work. In fact, you will be much more ready to make an impact after proper rest. My best ideas and inspiration always hit me whenever I’m away from my work.

Take a look at this to learn the importance of rest: The Importance of Scheduling Downtime

More Resources About Getting out of a Rut

Featured photo credit: Joshua Earle via unsplash.com

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