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15 Tips to Make Today the Day You Finish Your To-Do List

15 Tips to Make Today the Day You Finish Your To-Do List
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You’ve seen it before. Every checkmark only leaves two more unfinished tasks. Your to-do list has become an living organism, spawning more and more work while leaving you less and less time to finish. Is it possible to stop your to-do list, or will it just become an unstoppable blob of extra work?

Your best weapon against the rising tide of to-do is dedicating a day to destroying that list. Instead of wandering around, attacking various projects before putting them down, you go for the kill. Set up a massive to-do list and wipe it clean.

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Few things are more satisfying than after a day of ending your to-do list. Here are a few tips to get you started:

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  • Clear your schedule. It’s amazing how much you can accomplish if you give yourself a large chunk of time. A to-do ending day can’t be filled with all the regular errands of your life. The entire day needs to be focused on killing that list, so pick a day where you can have complete control over your time.
  • Wake up early. Building momentum is critical. Even if waking up at 5 am isn’t a usual event for you, it can be helpful here. Which do you think will give you the right start: dragging yourself out of bed at ten o’clock, or forcing yourself to start moving at six?
  • Collect your to-do list. If you have tasks and projects scattered over different parts of your life, you need to collect them into one list. One list detailing everything you want to have accomplished, on one piece of paper you can hold in front of you.
  • Know the end. What does being finished look like? Every task should have a clear goal and purpose beyond just getting done. You can spend an entire day attacking your to-do list and accomplishing nothing if you aren’t clear on the final picture.
  • Put hard tasks first. Pick your biggest and most difficult tasks and start on them first. Putting off the hard work is a sure sign it won’t get done. By putting the difficult tasks first, you also build a momentum that allows you to focus easily.
  • Isolate yourself. Lock yourself in a room, unplug your phone and internet if you have to. Anything to ensure that interruptions won’t break your focus. A few hours of complete focus can accomplish what would take several days of multitasking.
  • Set your rest breaks. Working continuously for several hours can be difficult to do with mentally straining work, especially if you aren’t used to it. My suggestion is to set short, but meaningful breaks in advance so you won’t be tempted to procrastinate.
  • Match breaks with tasks, not time. Your breaks should match up with the large to-do chunks on your list, not at a specific time. If you plan to finish a report you expect to take ninety minutes, finish it in one chunk. Taking a break while working on a major task will only break your flow.
  • Be patient when accelerating. It can take time to build up speed. When I write an article, it can take me up to fifteen minutes to get a clear idea on what I want to write. During this build-up time, the temptation is to quit or move on to something easier. Avoid that temptation and be patient.
  • Give yourself meaningful rewards. If you finish your to-do list, take a break. Go out and have fun, watch a television show, meet up with friends or just stare blankly at a wall. Feeling the urge to be completely productive 24/7 is an easy way to ensure you never do.
  • Does it need to be done? Cross off any items that lack long-term importance. Purify your to-do list so it only contains tasks that will be significant months and years from now. If your to-do list doesn’t seem important, it probably isn’t.
  • Energize your diet. Engineer your food and exercise routine to give you the energy you need throughout the day. Eat lighter foods and avoid simple carbohydrates (which spike your blood glucose and then drop it). Drink plenty of water and eat smaller meals more frequently. Your goal is to create a diet that will keep your fuel levels even throughout the day.
  • To exercise or not to exercise? Exercise is definitely a good idea. But whether you should bother heading to the gym on an intense project attacking day depends. I would say that a quick run can give you enough added energy to make up for the time loss. But if your exercise is long and prescheduled, you might want to leave it out to focus completely on your to-do list.
  • Collect resources ahead of time. The night before you plan your epic battle against your to-do, prepare. Make sure you have all the right tools, information and resources to get the job done. Nothing feels worse than a half-finished list because you needed to wait on information from a third party.
  • Chunk, don’t spread. Don’t spread tasks over all your waking hours like butter on toast. Intensity trumps time-management. Get as much done as possible and give yourself large chunks for both work and play. Spreading yourself too thin results in only a half-effort.

A half-day is often enough. The surprising thing about creating a to-do list day is, that if you do it right, it takes far less time than you expected. I’m usually impressed that I can accomplish my entire list by the late afternoon when I follow these suggestions.

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Scott H Young

Scott is obsessed with personal development. For the last ten years, he's been experimenting to find out how to learn and think better.

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Last Updated on September 28, 2020

The Pros and Cons of Working from Home

The Pros and Cons of Working from Home

At the start of the year, if you had asked anyone if they could do their work from home, many would have said no. They would have cited the need for team meetings, a place to be able to sit down and get on with their work, the camaraderie of the office, and being able to meet customers and clients face to face.

Almost ten months later, most of us have learned that we can do our work from home and in many ways, we have discovered working from home is a lot better than doing our work in a busy, bustling office environment where we are inundated with distractions and noise.

One of the things the 2020 pandemic has reminded us is we humans are incredibly adaptable. It is one of the strengths of our kind. Yet we have been unknowingly practicing this for years. When we move house we go through enormous upheaval.

When we change jobs, we not only change our work environment but we also change the surrounding people. Humans are adaptable and this adaptability gives us strength.

So, what are the pros and cons of working from home? Below I will share some things I have discovered since I made the change to being predominantly a person who works from home.

Pro #1: A More Relaxed Start to the Day

This one I love. When I had to be at a place of work in the past, I would always set my alarm to give me just enough time to make coffee, take a shower, and change. Mornings always felt like a rush.

Now, I can wake up a little later, make coffee and instead of rushing to get out of the door at a specific time, I can spend ten minutes writing in my journal, reviewing my plan for the day, and start the day in a more relaxed frame of mind.

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When you start the day in a relaxed state, you begin more positively. You find you have more clarity and more focus and you are not wasting energy worrying about whether you will be late.

Pro #2: More Quiet, Focused Time = Increased Productivity

One of the biggest difficulties of working in an office is the noise and distractions. If a colleague or boss can see you sat at your desk, you are more approachable. It is easier for them to ask you questions or engage you in meaningless conversations.

Working from home allows you to shut the door and get on with an hour or two of quiet focused work. If you close down your Slack and Email, you avoid the risk of being disturbed and it is amazing how much work you can get done.

An experiment conducted in 2012 found that working from home increased a person’s productivity by 13%, and more recent studies also find significant increases in productivity.[1]

When our productivity increases, the amount of time we need to perform our work decreases, and this means we can spend more time on activities that can bring us closer to our family and friends as well as improve our mental health.

Pro #3: More Control Over Your Day

Without bosses and colleagues watching over us all day, we have a lot more control over what we do. While some work will inevitably be more urgent than others, we still get a lot more choice about what we work on.

We also get more control over where we work. I remember when working in an office, we were given a fixed workstation. Some of these workstations were pleasant with a lot of natural sunlight, but other areas were less pleasant. It was often the luck of the draw whether we find ourselves in a good place to work or not.

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By working from home we can choose what work to work on and whether we want to face a window or not. We can get up and move to another place, and we can move from room to room. And if you have a garden, on nice days you could spend a few hours working outside.

Pro #4: You Get to Choose Your Office Environment

While many companies will provide you with a laptop or other equipment to do your work, others will give you an allowance to purchase your equipment. But with furniture such as your chair and desk, you have a lot of freedom.

I have seen a lot of amazing home working spaces with wonderful sets up—better chairs, laptop stands that make working from a laptop much more ergonomic and therefore, better for your neck.

You can also choose your wall art and the little nick-nacks on your desk or table. With all this freedom, you can create a very personal and excellent working environment that is a pleasure to work in. When you are happy doing your work, you will inevitably do better work.

Con #1: We Move a Lot Less

When we commute to a place of work, there is movement involved. Many people commute using public transport, which means walking to the bus stop or train station. Then, there is the movement at lunchtime when we go out to buy our lunch. Working in a place of work requires us to move more.

Unfortunately, working from home naturally causes us to move less and this means we are not burning as many calories as we need to.

Moving is essential to our health and if you are working from home you need to become much more aware of your movement. To ensure you are moving enough, make sure you take your lunch breaks. Get up from your desk and move. Go outside, if you can, and take a walk. And, of course, refrain from regular trips to the refrigerator.

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Con #2: Less Human Interaction

One of the nicest things about bringing a group of people together to work is the camaraderie and relationships that are built over time. Working from home takes us away from that human interaction and for many, this can cause a feeling of loss.

Humans are a social species—we need to be with other people. Without that connection, we start to feel lonely and that can lead to mental health issues.

Zoom and Microsoft Teams meeting cannot replace that interaction. Often, the interactions we get at our workplaces are spontaneous. But with video calls, there is nothing spontaneous—most of these calls are prearranged and that’s not spontaneous.

This lack of spontaneous interaction can also reduce a team’s ability to develop creative solutions—there’s just something about a group of incredibly creative people coming together in a room to thrash out ideas together that lends itself to creativity.

While video calls can be useful, they don’t match the connection between a group of people working on a solution together.

Con #3: The Cost of Buying Home Office Equipment

Not all companies are going to provide you with a nice allowance to buy expensive home office equipment. 100% remote companies such as Doist (the creators of Todoist and Twist) provide a $2,000 allowance to all their staff every two years to buy office equipment. Others are not so generous.

This can prove to be expensive for many people to create their ideal work-from-home workspace. Many people must make do with what they already have, and that could mean unsuitable chairs that damage backs and necks.

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For a future that will likely involve more flexible working arrangements, companies will need to support their staff in ways that will add additional costs to an already reduced bottom line.

Con #4: Unique Distractions

Not all people have the benefit of being able to afford childcare for young children, and this means they need to balance working and taking care of their kids.

For many parents, being able to go to a workplace gives them time away from the noise and demands of a young family, so they could get on with their work. Working from home removes this and can make doing video calls almost impossible.

To overcome this, where possible, you need to set some boundaries. I know this is not always possible, but it is something you need to try. You should do whatever you can to make sure you have some boundaries between your work life and home life.

Final Thoughts

Working from home can be hugely beneficial for many people, but it can also bring serious challenges to others.

We are moving towards a new way of working. Therefore, companies need to look at both the pros and cons of working from home and be prepared to support their staff in making this transition. It will not be impossible, but a lot of thought will need to go into it.

More About Working From Home

Featured photo credit: Standsome Worklifestyle via unsplash.com

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