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15 Tips to Make Today the Day You Finish Your To-Do List

15 Tips to Make Today the Day You Finish Your To-Do List
Organizer

You’ve seen it before. Every checkmark only leaves two more unfinished tasks. Your to-do list has become an living organism, spawning more and more work while leaving you less and less time to finish. Is it possible to stop your to-do list, or will it just become an unstoppable blob of extra work?

Your best weapon against the rising tide of to-do is dedicating a day to destroying that list. Instead of wandering around, attacking various projects before putting them down, you go for the kill. Set up a massive to-do list and wipe it clean.

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Few things are more satisfying than after a day of ending your to-do list. Here are a few tips to get you started:

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  • Clear your schedule. It’s amazing how much you can accomplish if you give yourself a large chunk of time. A to-do ending day can’t be filled with all the regular errands of your life. The entire day needs to be focused on killing that list, so pick a day where you can have complete control over your time.
  • Wake up early. Building momentum is critical. Even if waking up at 5 am isn’t a usual event for you, it can be helpful here. Which do you think will give you the right start: dragging yourself out of bed at ten o’clock, or forcing yourself to start moving at six?
  • Collect your to-do list. If you have tasks and projects scattered over different parts of your life, you need to collect them into one list. One list detailing everything you want to have accomplished, on one piece of paper you can hold in front of you.
  • Know the end. What does being finished look like? Every task should have a clear goal and purpose beyond just getting done. You can spend an entire day attacking your to-do list and accomplishing nothing if you aren’t clear on the final picture.
  • Put hard tasks first. Pick your biggest and most difficult tasks and start on them first. Putting off the hard work is a sure sign it won’t get done. By putting the difficult tasks first, you also build a momentum that allows you to focus easily.
  • Isolate yourself. Lock yourself in a room, unplug your phone and internet if you have to. Anything to ensure that interruptions won’t break your focus. A few hours of complete focus can accomplish what would take several days of multitasking.
  • Set your rest breaks. Working continuously for several hours can be difficult to do with mentally straining work, especially if you aren’t used to it. My suggestion is to set short, but meaningful breaks in advance so you won’t be tempted to procrastinate.
  • Match breaks with tasks, not time. Your breaks should match up with the large to-do chunks on your list, not at a specific time. If you plan to finish a report you expect to take ninety minutes, finish it in one chunk. Taking a break while working on a major task will only break your flow.
  • Be patient when accelerating. It can take time to build up speed. When I write an article, it can take me up to fifteen minutes to get a clear idea on what I want to write. During this build-up time, the temptation is to quit or move on to something easier. Avoid that temptation and be patient.
  • Give yourself meaningful rewards. If you finish your to-do list, take a break. Go out and have fun, watch a television show, meet up with friends or just stare blankly at a wall. Feeling the urge to be completely productive 24/7 is an easy way to ensure you never do.
  • Does it need to be done? Cross off any items that lack long-term importance. Purify your to-do list so it only contains tasks that will be significant months and years from now. If your to-do list doesn’t seem important, it probably isn’t.
  • Energize your diet. Engineer your food and exercise routine to give you the energy you need throughout the day. Eat lighter foods and avoid simple carbohydrates (which spike your blood glucose and then drop it). Drink plenty of water and eat smaller meals more frequently. Your goal is to create a diet that will keep your fuel levels even throughout the day.
  • To exercise or not to exercise? Exercise is definitely a good idea. But whether you should bother heading to the gym on an intense project attacking day depends. I would say that a quick run can give you enough added energy to make up for the time loss. But if your exercise is long and prescheduled, you might want to leave it out to focus completely on your to-do list.
  • Collect resources ahead of time. The night before you plan your epic battle against your to-do, prepare. Make sure you have all the right tools, information and resources to get the job done. Nothing feels worse than a half-finished list because you needed to wait on information from a third party.
  • Chunk, don’t spread. Don’t spread tasks over all your waking hours like butter on toast. Intensity trumps time-management. Get as much done as possible and give yourself large chunks for both work and play. Spreading yourself too thin results in only a half-effort.

A half-day is often enough. The surprising thing about creating a to-do list day is, that if you do it right, it takes far less time than you expected. I’m usually impressed that I can accomplish my entire list by the late afternoon when I follow these suggestions.

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More by this author

Scott H Young

Scott is obsessed with personal development. For the last ten years, he's been experimenting to find out how to learn and think better.

The Power of Ritual: Conquer Procrastination, Time Wasters and Laziness Top 4 Misapplications of the 80/20 Rule How to Motivate Yourself: 13 Simple Ways to Try Now How to Cultivate Continuous Learning to Stay Competitive 22 Tips for Effective Deadlines

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Last Updated on August 6, 2020

35 Top Productivity Apps for iPhone (2020 Updated)

35 Top Productivity Apps for iPhone (2020 Updated)

Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 35 best productivity apps for iPhone (all categorized based on their functions) to provide you with an all-in-one resource for you.

For Getting Things Done

1. OmniFocus

This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

Download it here.

    2. Forest

    Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

    Download it here.

      3. Things

      Another robust choice, this app is a favorite amongst “productivityists”.[1]

      Download it here.

         

         

        4. Any.Do

        A beautiful-looking app that is both easy on the eyes and your wallet.

        Download it here.

          5. PocketLife Calendar

          This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

          Download it here.

            6. Asana

            We’ve covered Asana here at Lifehack

            , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

            Download it here.

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              7. ToDoist

              This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

              Download it here.

                 

                 

                8. Calendars 5

                This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track, and complete your to-dos.

                Download it here.

                  9. Clear – Tasks, Reminders & To-Do Lists

                  A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                  Download it here.

                    10. Due

                    A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                    Download it here.

                      11. Checkmark 2

                      I use this app

                      for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and valuable addition to my productivity arsenal.

                      Download it here.

                        12. TeuxDeux

                        Created by Tina Roth Eisenberg and Fictive Kin — TeuxDeux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then TeuxDeux will be right up your alley.

                        Download it here.

                           

                           

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                          13. Nirvana

                          For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                          Download it here.

                            14. Priorities

                            An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                            Download it here.

                              For Building Habits

                              15. Productive

                              With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day, and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                              Download it here.

                                16. Habitica: Gamified Taskmanager

                                You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                Download it here.

                                  17. Streaks

                                  This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                  Download it here.

                                    18. Remember The Milk

                                    Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                    Download it here.

                                      19. Day One Journal

                                      When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                      Download it here.

                                        For Files Organization

                                        20. Evernote

                                        Touted as the world’s most widely-used productivity app, Evernote is an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                        Download it here.

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                                          21. Pocket

                                          You can save an article, video, or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                          Download it here.

                                            22. Sync.Me

                                            This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter, and Google+.

                                            Download it here.

                                              23. Droplr

                                              One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                              Download it here.

                                                24. Dropbox

                                                Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive on your iPhone. A must-have.

                                                Download it here.

                                                   

                                                  For Working Smarter

                                                  25. Captio

                                                  A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                  Download it here.

                                                    26. Drafts

                                                    A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things, and more.

                                                    Download it here.

                                                      27. NoteShelf 2

                                                      This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                      Download it here.

                                                        28. Doodle

                                                        This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

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                                                        Download it here.

                                                          29. TextExpander (Legacy)

                                                          I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                          Download it here.

                                                            30. Launch Center Pro

                                                            A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                            Download it here.

                                                              31. GoodReader

                                                              This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                              Download it here.

                                                                32. LogMeIn

                                                                Want to be able to control your Mac from wherever you are? Then get this app.

                                                                Download it here.

                                                                  For Improving Security

                                                                  33. 1Password

                                                                  There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                  Download it here.

                                                                    34. LastPass Password Manager

                                                                    You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                    All you have to do is remember your LastPass master password, and LastPass auto-fills web browser and app logins for you.

                                                                    Download it here.

                                                                      35. Truecaller

                                                                      Identify and block spammers, search for unknown numbers, and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                      Download it here.

                                                                        There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                        Featured photo credit: William Hook via unsplash.com

                                                                        Reference

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