Advertising
Advertising

13 Ways of Looking at an Index Card

13 Ways of Looking at an Index Card

13 Ways of Looking at an Index Card

    Ah, the lowly index card. So basic, so common, so cheap — so useful. Index cards are one of the most versatile parts of the productive person’s toolkit — small enough to travel anywhere, cheap enough to keep hundreds or even thousands on hand at all times, and basic enough that one never hesitates to mark up, scribble on, cut up, or otherwise torture them.

    The number of uses for index cards is limitless, but my time and typing ability are not, so I thought I’d keep myself to 13 really good ways to use index cards. There are some traditional productivity tips here, but also some rather unusual ones — and hopefully something you can do with that stack of index cards you’ve got stashed in the back of your supply cabinet.

    1. Capture ideas anywhere

    Index cards are perfect for capturing ideas on the go, wherever you are. Small enough to fit easily in your pocket or purse, tucked into the pocket of a Moleskine, alongside every phone and PC in your home and office, and just about anywhere else inspiration might strike, index cards are always handy. And they fit easily in the palm of your hand for jotting down whatever you need to, whenever you need to. A pack of 100 is around a dollar, so there’s no excuse for not having a few at hand wherever you go.

    2. Move Big Rocks

    Because they’re so portable, index cards make great reminders, too. Their small size and always-with-you portability make them great for jotting down three or four Most Important Tasks (MITs) and referring to them throughout the day. MITs are the “big rocks” in your schedule, the three or four big things that are most crucial for you to get done today. Some people write down their MITs first thing in the morning, others last thing the night before (or at the end of the working day) — either way, the idea is to write down and do a small number of things that, once done, will let you look on your day as a productive one.

    3. Dry erase board

    Cover an index card with a little packing tape, and you’ve got yourself an instant, pocket-sized dry-erase board. Keep one handy while you’re working to jot down ideas as they occur to you, so you can stay focused on the task at hand. When you’re done, you transfer them into your project files, to-do list, or wherever else they belong.

    Advertising

    Other uses:

    • Put one at your cubicle entrance to tell visitors where you are throughout the day.
    • Write down an “inspirational quote of the day/week/whenever”.
    • Use as a brainstorming tool, or to sketch out ideas quickly

    Check out a variation on this theme on my post, Index Card Hacks.

    4. Build a habit

    Have a goal you’re trying to reach, like going to the gym every day or quitting smoking? Try Tony Steward’s habit-building hack. Tony puts his goals down on the front of an index card, writing something like “For the next 30 days, I will…: and a list of his goals. On the back, he writes up a calendar of the next 30 days, and checks each day off as he successfully meets his goal. It’s a good way to keep track of your progress and to stay motivated while you work on adapting behaviors that don’t come naturally to you — or kicking ones that come all too naturally.

    5. Perfect white balance

    If you’ve ever taken a photograph indoors at night, you’ve experienced one of the mysteries of the human eye — though everything looks fine when you’re looking through the viewfinder, when you download your pictures later everything has a green, yellow, orange, or blue cast to it. You’d think you’d have noticed if the world was orange, wouldn’t you?

    As it happens, you don’t notice — the eye adjusts to color casts from various forms of artificial light in an instant. But the camera’s “eye” — its sensor or film — doesn’t adapt at all. So pictures under incandescent lights look orange, ones taken under fluorescent lights look green or yellow, and daytime pictures can come out bluish. Your camera has settings that attempt to automatically correct for this, but if your camera is even moderately good, it also has the ability for you to set the white balance, as it’s called, yourself. You just activate the custom white balance function, point the camera at something white, and hit “set”, and the camera will figure out how to compensate for the exact lighting conditions you’re currently in.

    The problem is having something you know is white to set the white balance against. If you throw an index card in your bag, you’ll always have a known white to take a reading from.

    Advertising

    Fancier photographers will want something even more specific for their higher-end equipment: rather than adjust against white, they use an exact shade of gray called “18% gray”. You can buy an 18% gray card at a photo supply store — or you can print one out yourself on an index card. Leslie Russell has posted an 18% gray graphic you can print out on an index card, perfect for your camera bag or even tucked away in your Moleskine.

    6. Bounce a flash

    Here’s another handy tip for the photographers out there. If you have an SLR camera with a pop-up flash, an index card makes an interesting combo flash bounce and diffuser. Cut a couple slits in the card to line up with the sides of your flash’s support, and slide it on at a 45-degree angle. The white card will bounce most of the flash towards the ceiling, giving a nice indirect light that won’t be so harsh against your subjects — and won’t throw sharp shadows behind them. Since the card isn’t completely opaque, though, a little light will come straight out, diffused through the card, giving an even lighting across your frame. Great for portraits and snapshots at night time parties — worth it just to avoid the “for-head” effect you get when your dark-haired buddies’ heads throw round black shadows against the wall behind them.

    7. Team up with your Moleskine

    Combine the convenience and disposability of index cards with the majesty that is a Moleskine pocket notebook with this hack from Instructables. Using a hold punch, punch two holes at the top of your Moleskine’s front cover, about 2″ apart. Punch matching holes in a stack of index cards, on the short edge. Using 1/2″ binder rings, attach the index cards inside the front cover of the Moleskine. Now you’ve got a set of “hot-swappable” index cards — print out some reference cards, keep your to-do list, or whatever else strikes your fancy — at hand in the sturdier and better-suited-to-long-writing notebook. Plus, you can flip them around the front of the Moleskine for a handy, palm-sized clipboard effect.

    8. The ultimate bookmark

    Index cards make great bookmarks — you can write notes about the book as you go and always have them handy. When you finish the book, drop the index card into a file box and have an ongoing record of your reading — a kind of instant reading journal.

    One of my regular writing gigs is as a book reviewer for Publishers Weekly so I’m always closely reading something that I need to remember well. In addition to writing thoughts on the index card, I stick a small stack of 6 or so small sticky notes on the back, so I can always pull one off and mark passages I want to return to later. If I use up both sides of an index card before I finish the book, I either leave the first one in place wherever I filled it and start a second, or I paperclip a second card in front of the first.

    9. One card to rule them all

    Advertising

    20090410-justoneclubcard-screenshot

      *Sigh*

      Yesterday I bought a pair of shoes, and was offered yet another club card to add to my growing collection. I keep a business card binder in my car’s console compartment with all the club cards I rarely use in it, but what about all the ones do use regularly? There are a couple of grocery stores nearby, a public library, a gas station, and a bookstore I frequent that all use club cards. Getting rid of 5 cards could certainly slim down my wallet!

      That’s what the creator of Just One Club Card thought, too — so he/she/they created a solution. Enter in the barcode numbers from the back of your cards, and the web app will produce a single index card-sized page with the barcodes for each of them neatly listed. Most stores are pre-formatted — just select which store your card is for from the dropdown menu. If your store is not listed, you can use the Advanced function to test various encoding types until the barcode looks like the one on your card.

      You can put up to 4 barcodes on a side, and cut and paste the printouts to an index card for extra sturdiness. Perfect for Frequent flyer cards, too!

      10. A paper wiki?

      The German sociologist Niklas Luhmann was something of a virtuoso of the index card, creating over the course of his lifetime a 10-meter stack of cross-referenced, thematically-indexed, hypertext-like index cards using a notation system of his own devising. Basically, cards are numbered sequentially as he has an idea he wants to write down. So he starts card 71/1 — the first card in the 71st idea. If he needs another card, it becomes 71/2, and so on.

      But if, as he’s writing card 71/2 he decides that an idea or concept in the card merits further examination, he creates a “sub-node”, card 71/2a — and as he continues to develop that concept, he can add card 71/2a2 and 71/2a3 and create new sub-nodes like 71/2c4a, and so on. Cards could then be “linked” to other cards by annotating them with the reference number of cards in other nodes, creating a vast, wiki-like structure of interconnected and, more importantly, interlinked ideas.

      Advertising

      Read this post at Taking Note for more information about Luhmann’s idiosyncratic system.

      11. Plan presentations with style

      You have a PowerPoint or Keynote presentation to create, but think best with pencil and paper? Try laying out your presentation on index cards, one slide per card. You can easily shuffle cards around to get the order just right, and of course you can keep right on creating wherever you happen to find yourself. If you want to get really fancy, you could even print up (or have printed professionally) cards with your company’s standard template, so you can get a better idea of how your completed presentation will look.

      12. Assist your tickler

      Use an index card to expand the power of your tickler file. Write down all the month’s birthdays and anniversaries on an index card, one for each month, and place them in the appropriate monthly folders. At the beginning of each month, simply place the card in the folder for the day of the first upcoming event (be sure to add “buy gift for so-and-so” to your to-do list if needed, or “plan party” or any other next action you might have for each event). As each event arrives, simply drop the card into the folder for the day of the next event. At the end of the month, drop it back into the folder for that month, to be reminded again next year.

      13. Find yourself

      Amazing advances in technology have allowed a fully-functioning GPS system to be embedded in a single index card, and printed from any standard inkjet or laser printer. Amazing, I know! Simply download the image lined to below, print it on an index card, and hold it at arm’s length any time you want to know where, exactly, you are. The system is remarkably accurate, often within a meter of your actual location (most GPS’s are only accurate within 30 meters or so). And best of all, it’s a totally free technology.

      Right-click and select “save as” to download: Index Card GPS

      More by this author

      How to Learn Something New Every Day and Stay Smart How to Take Notes: 3 Effective Note-Taking Techniques 3 Techniques for Setting Priorities Effectively How To Stop Procrastinating and Get Stuff Done Becoming Self-Taught (The How-To Guide)

      Trending in Featured

      1 How to Get Promoted When You Feel Stuck in Your Current Position 2 8 Steps to Continuous Self Motivation Even During the Difficult Times 3 The Pros and Cons of Working from Home 4 How To Study Effectively: 7 Simple Tips 5 7 Simple Rules to Live by to Get in Shape in Two Weeks

      Read Next

      Advertising
      Advertising
      Advertising

      Last Updated on October 13, 2020

      How to Get Promoted When You Feel Stuck in Your Current Position

      How to Get Promoted When You Feel Stuck in Your Current Position

      Have you been stuck in the same position for too long and don’t really know how to get promoted and advance your career?

      Feeling stuck could be caused by a variety of things:

      • Taking a job for the money
      • Staying with an employer that no longer aligns with your values
      • Realizing that you landed yourself in the wrong career
      • Not feeling valued or feeling underutilized
      • Taking a position without a full understanding of the role

      There are many other reasons why you may be feeling this way, but let’s focus instead on learning what to do now in order to get unstuck and get promoted

      One of the best ways to get promoted is by showing how you add value to your organization. Did you make money, save money, improve a process, or do some other amazing thing? How else might you demonstrate added value?

      Let’s dive right in to how to get promoted when you feel stuck in your current position.

      1. Be a Mentor

      When I supervised students, I used to warm them — tongue in cheek, of course — about getting really good at their job.

      “Be careful not to get too good at this, or you’ll never get to do anything else.”

      This was my way of pestering them to take on additional challenges or think outside the box, but there is definitely some truth in doing something so well that your manager doesn’t trust anyone else to do it.

      Advertising

      This can get you stuck.

      Jo Miller of Be Leaderly shares this insight on when your boss thinks you’re too valuable in your current job:

      “Think back to a time when you really enjoyed your current role…You became known for doing your job so well that you built up some strong ‘personal brand’ equity, and people know you as the go-to-person for this particular job. That’s what we call ‘a good problem to have’: you did a really good job of building a positive perception about your suitability for the role, but you may have done ‘too’ good of a job!”[1]

      With this in mind, how do you prove to your employer that you can add value by being promoted?

      From Miller’s insight, she talks about building your personal brand and becoming known for doing a particular job well. So how can you link that work with a position or project that will earn you a promotion?

      Consider leveraging your strengths and skills.

      Let’s say that the project you do so well is hiring and training new entry-level employees. You have to post the job listing, read and review resumes, schedule interviews, make hiring decisions, and create the training schedules. These tasks require skills such as employee relations, onboarding, human resources software, performance management, teamwork, collaboration, customer service, and project management. That’s a serious amount of skills!

      Are there any team members who can perform these skills? Try delegating and training some of your staff or colleagues to learn your job. There are a number of reasons why this is a good idea:

      Advertising

      1. Cross-training helps in any situation in the event that there’s an extended illness and the main performer of a certain task is out for a while.
      2. As a mentor to a supervisee or colleague, you empower them to increase their job skills.
      3. You are already beginning to demonstrate that added value to your employer by encouraging your team or peers to learn your job and creating team players.

      Now that you’ve trained others to do that work for which you have been so valued, you can see about re-requesting that promotion. Explain how you have saved the company money, encouraged employees to increase their skills, or reinvented that project of yours.

      2. Work on Your Mindset

      Another reason you may feel stuck in a position is explained through this quote:

      “If you feel stuck at a job you used to love, it’s normally you—not the job—who needs to change. The position you got hired for is probably the exact same one you have now. But if you start to dread the work routine, you’re going to focus on the negatives.”[2]

      In this situation, you should pursue a conversation with your supervisor and share your thoughts and feelings to help you learn how to get promoted. You can probably get some advice on how to rediscover the aspects of that job you enjoyed, and negotiate either some additional duties or a chance to move up.

      Don’t express frustration. Express a desire for more.

      Present your case and show your boss or supervisor that you want to be challenged, and you want to move up. You want more responsibility in order to continue moving the company forward. Focus on how you can do that with the skills you have and the positive mindset you’ve cultivated.

      3. Improve Your Soft Skills

      When was the last time you put focus and effort into upping your game with those soft skills? I’m talking about those seemingly intangible things that make you the experienced professional in your specific job skills[3].

      Advertising

      Use soft skills when learning how to get promoted.

        According to research, improving soft skills can boost productivity and retention 12 percent and deliver a 250 percent return on investment based on higher productivity and retention[4]. Those are only some of the benefits for both you and your employer when you want to learn how to get promoted.

        You can hone these skills and increase your chances of promotion into a leadership role by taking courses or seminars.

        Furthermore, you don’t necessarily need to request funding from your supervisor. There are dozens of online courses being presented by entrepreneurs and authors about these very subjects. Udemy and Creative Live both feature online courses at very reasonable prices. And some come with completion certificates for your portfolio!

        Another way to improve your soft skills is by connecting with an employee at your organization who has a position similar to the one you want.

        Express your desire to move up in the organization, and ask to shadow that person or see if you can sit in on some of their meetings. Offer to take that individual out for coffee and ask what their secret is! Take copious notes, and then immerse yourself in the learning.

        The key here is not to copy your new mentor. Rather, you want to observe, learn, and then adapt according to your strengths.

        4. Develop Your Strategy

        Do you even know specifically why you want to learn how to get promoted? Do you see a future at this company? Do you have a one-year, five-year, or ten-year plan for your career path? How often do you consider your “why” and insure that it aligns with your “what”?

        Sit down and make an old-fashioned pro and con list.

        Advertising

        Write down every positive aspect of your current job and then every negative one. Which list is longer? Are there any themes present?

        Look at your lists and choose the most exciting pros and the most frustrating cons. Do those two pros make the cons worth it? If you can’t answer that question with a “yes,” then getting promoted at your current organization may not be what you really want[5].

        The two most important days in your life are the day you are born and the day you find out why. —Mark Twain

        Here are some questions to ask yourself:

        • Why do you do what you do?
        • What thrills you about your current job role or career?
        • What does a great day look like?
        • What does success look and feel like beyond the paycheck?
        • How do you want to feel about your impact on the world when you retire?

        Define success to get promoted

          These questions would be great to reflect on in a journal or with your supervisor in your next one-on-one meeting. Or, bring it up with one of your work friends over coffee.

          Final Thoughts

          After considering all of these points and doing your best to learn how to get promoted, what you might find is that being stuck is your choice. Then, you can set yourself on the path of moving up where you are, or moving on to something different.

          Because sometimes the real promotion is finding your life’s purpose.

          More Tips on How to Get Promoted

          Featured photo credit: Razvan Chisu via unsplash.com

          Reference

          Read Next