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12 Free Android Apps to Help Get Things Done (Part 2)

12 Free Android Apps to Help Get Things Done (Part 2)

12 Free Android Apps to Help Get Things Done

    This post continues the list I started in Part 1, adding apps for managing contacts, collaborating, and accessing computer services from your Android phone (or, in the near future, other device). As before, I’m including links to the developers’ homepage when available, but all of these apps can be downloaded from the Google Market on your Android phone. And all are free (or were when I accessed them). So here we go:

    7. PrinterShare

    PrinterShare lets you print over the Internet on your own printer at home or at the office. Sign up for a free account, install and configure the server software on the computer your printer is attached to, and then you can print from your Android phone from anywhere (so long as you have network access via 3G or wi-fi). The big drawback is that you’re fairly limited to the type of content that’s printable: contacts, photos, and webpages. However, with more and more work shifting to the Web, you can usually find a way to get your content into the web broswer to print it (e.g. sending email attachments to Google Docs and sharing as HTML).

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    8. RemoteDroid

    RemoteDroid turns your Android phone into a remote touchpad and keyboard to control your PC. The screen becomes a touchpad just like you’d find on a laptop, with right-click and left-click buttons; the keyboard functions normally, except one of the alt keys becomes “CTRL” so you can do CTRL-keystroke combos like CTRL-V to paste.

    RemoteDroid works over your home wi-fi network: you run the server on your PC and enter the IP address on the app to connect. If you’re trying to think of why you’d do this, consider watching video content on your big monitor or through your TV; now, you can use your phone to control the computer from across the room to pause, adjust volume, skip to the next video, or whatever.

    9. ShareYourBoard

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    ShareYourBoard

      This app is for storing and sharing whiteboards – after a meeting or presentation, open Share Your Board and snap a picture of your whiteboard. Share Your Board automatically trims the image (saving just the marked-on part of the board), adjusts contrast and color, and adjusts the perspective of the image, producing a flat, legible image that can be shared with others and commented on. You can take multiple images over the course of a meeting to assemble a kind of slide-show, too. Images can be shared via MMS, email, or sent to programs like Twidroid (a Twitter client), PostBot (a WordPress client – see Part 1), Picasa, or PrinterShare.

      The image in the screenshot above was captured in an unlit corner of my apartment; the only lamp is a three-bulb unit across the room which uses compact fluorescent bulbs (which give an awful yellow cast to photos); my whiteboard is surrounded on all sides with index cards and business cards I’ve tucked into the frame. As you can see, it’s done a fairly good job of isolating the relevant stuff (there’s an index card at the bottom) and making a very readable image of the keyboard shortcuts for my transcription software.

      10. Upvise

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      upvise

        Upvise is collaborative project management software comprised of several modular “applications”: contacts, notebooks, projects, tasks, and so on. The Android app integrates with an online service (both free, though there is a paid “Premium” level that offers a few more features) so you’re not limited to collaborating with other Android users. Projects and notes can be shared, tasks can be assigned out, and ideas can be voted on by anyone in your group. A sales application allows business users to track and follow-up leads. One nice thing: the contacts application will import all your Google contacts (although, as far as I can tell, it doesn’t sync new contacts back to your Google address book).

        11. StarContact

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        starcontact

          StarContact is a replacement for the default Dialer software, allowing you to search your contact list (using the T9-style keypad shown in the screenshot, a more compact version, or the regular keyboard). You can also search within non-name fields in your contact list (like address, company name, and notes) as well as by initials. Other than that, it looks and acts like the normal dialer, making it easy to adapt to if you’re already used to using ANdroid’s built-in software.

          12. Wapedia

          wapedia

            There are several Android apps for searching and displaying Wikipedia articles, and to be honest, they basically all do the same thing. Wapedia does it very quickly, with entries nicely formatted for the mobile screen and very good image rendering and scaling. You can also access specialized wiki sites, like the Muppet Wiki, Wookiepedia, WoWWiki (World of Warcraft), the Recipes Wiki, Wiktionary, and several others. 

            (Note: Wapedia is a site that can be accessed from any browser, but here I’m talking about the dedicated app that acts as a front-end to the website.

            What are your favorite Android apps for keeping yourself engaged, informed, and productive on the go? Since it may not be too long before Android goes mainstream, let us know what we should look for when we crack open our next smartphone or netbook.

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            The Gentle Art of Saying No

            The Gentle Art of Saying No

            No!

            It’s a simple fact that you can never be productive if you take on too many commitments — you simply spread yourself too thin and will not be able to get anything done, at least not well or on time.

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            But requests for your time are coming in all the time — through phone, email, IM or in person. To stay productive, and minimize stress, you have to learn the Gentle Art of Saying No — an art that many people have problems with.

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            What’s so hard about saying no? Well, to start with, it can hurt, anger or disappoint the person you’re saying “no” to, and that’s not usually a fun task. Second, if you hope to work with that person in the future, you’ll want to continue to have a good relationship with that person, and saying “no” in the wrong way can jeopardize that.

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            But it doesn’t have to be difficult or hard on your relationship. Here are the Top 10 tips for learning the Gentle Art of Saying No:

            1. Value your time. Know your commitments, and how valuable your precious time is. Then, when someone asks you to dedicate some of your time to a new commitment, you’ll know that you simply cannot do it. And tell them that: “I just can’t right now … my plate is overloaded as it is.”
            2. Know your priorities. Even if you do have some extra time (which for many of us is rare), is this new commitment really the way you want to spend that time? For myself, I know that more commitments means less time with my wife and kids, who are more important to me than anything.
            3. Practice saying no. Practice makes perfect. Saying “no” as often as you can is a great way to get better at it and more comfortable with saying the word. And sometimes, repeating the word is the only way to get a message through to extremely persistent people. When they keep insisting, just keep saying no. Eventually, they’ll get the message.
            4. Don’t apologize. A common way to start out is “I’m sorry but …” as people think that it sounds more polite. While politeness is important, apologizing just makes it sound weaker. You need to be firm, and unapologetic about guarding your time.
            5. Stop being nice. Again, it’s important to be polite, but being nice by saying yes all the time only hurts you. When you make it easy for people to grab your time (or money), they will continue to do it. But if you erect a wall, they will look for easier targets. Show them that your time is well guarded by being firm and turning down as many requests (that are not on your top priority list) as possible.
            6. Say no to your boss. Sometimes we feel that we have to say yes to our boss — they’re our boss, right? And if we say “no” then we look like we can’t handle the work — at least, that’s the common reasoning. But in fact, it’s the opposite — explain to your boss that by taking on too many commitments, you are weakening your productivity and jeopardizing your existing commitments. If your boss insists that you take on the project, go over your project or task list and ask him/her to re-prioritize, explaining that there’s only so much you can take on at one time.
            7. Pre-empting. It’s often much easier to pre-empt requests than to say “no” to them after the request has been made. If you know that requests are likely to be made, perhaps in a meeting, just say to everyone as soon as you come into the meeting, “Look guys, just to let you know, my week is booked full with some urgent projects and I won’t be able to take on any new requests.”
            8. Get back to you. Instead of providing an answer then and there, it’s often better to tell the person you’ll give their request some thought and get back to them. This will allow you to give it some consideration, and check your commitments and priorities. Then, if you can’t take on the request, simply tell them: “After giving this some thought, and checking my commitments, I won’t be able to accommodate the request at this time.” At least you gave it some consideration.
            9. Maybe later. If this is an option that you’d like to keep open, instead of just shutting the door on the person, it’s often better to just say, “This sounds like an interesting opportunity, but I just don’t have the time at the moment. Perhaps you could check back with me in [give a time frame].” Next time, when they check back with you, you might have some free time on your hands.
            10. It’s not you, it’s me. This classic dating rejection can work in other situations. Don’t be insincere about it, though. Often the person or project is a good one, but it’s just not right for you, at least not at this time. Simply say so — you can compliment the idea, the project, the person, the organization … but say that it’s not the right fit, or it’s not what you’re looking for at this time. Only say this if it’s true — people can sense insincerity.

            Featured photo credit: Pexels via pexels.com

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