Advertising
Advertising

10 Productivity Myths That Hold You Back

10 Productivity Myths That Hold You Back

10 Productivity Myths That Hold You Back

    What are the myths and mistaken beliefs that are preventing you from being more productive in both your work life and your personal life? How are you actively undermining your efforts to pull it all together?

    Yeah, I mean you.

    The sad fact is that the beliefs that we hold about productivity and organization often prevent us from doing and being everything we want to do and be in our lives. While we cannot control the circumstances around us, the things that we think about work, life, effectiveness, success, and innovation affect the way we respond to those circumstances, and often for the worst.

    Here, then, are ten common beliefs about productivity that keep people from enjoying the success they desire. How many of these are keeping you from being more productive, effective, and balanced as a person?

    Myth 1: Organized equals clean

    Too many people equate “organization” with the cold, sterile, un-lived-in spaces they see in glossy magazines. That’s not organization – the cleanest-looking space might still take forever to find anything in.

    An organized space is simply one in which the things you need the most are close at hand, the things you need often are easily found, and the things you need rarely are out of the way but easily retrieved when needed. That means that organization has to meet your needs, not some imposed notion of cleanliness.

    Advertising

    If you never spend more than a minute trying to find anything in that mountain of clutter you call your office (or room or cubicle or kitchen), then leave it alone. At the same time, be honest with yourself – most people claim they can find anything they need, but when put to the test, they’re left scratching their heads. If your clutter isn’t working for you, put some time into figuring out how to make sure it does work for you.

    Myth 2: I don’t have time for a system

    This is a popular complaint about systems like David Allen’s GTD. The thinking goes something like this: “If I spend all my time maintaining my list and doing weekly reviews, I’ll never get anything done.”

    The reality is that while most systems take some time to get set up, once you start using your system, the time you use in “maintenance” is more than made up for by the time you save not having to think about what to do – or making up for the things you didn’t remember to do.

    Myth 3: Systems are rigid and unflexible

    This is another common complaint about productivity systems. The fear seems to be that, unlike everyone else’s life, my life is so chaotic and unpredictable that no system can possibly accommodate it all.

    I’ve read a lot of productivity literature in my life – it is, after all, part of my job! – and I’ve never come across a productivity system that didn’t make room for differences in personality, work requirements, or personal situation. In the end, the important thing is to have a system so that you can respond effectively to unforeseen events without losing your grip on your whole life!

    More to the point, though, if your life is really that chaotic and unpredictable, it’s likely that its because you’ve resisted adopting some kind of system rather than because no system is good enough for your life. Which tells me that you haven’t spent the time you need to figure out what your own life is all about – instead, you’ve just responded to everything the world has thrown at you as it’s come. Adopting a system means spending some time figuring out what’s important to you, what isn’t important, and how to get rid of the less important stuff so you can start making ground on the important stuff.

    Myth 4: Productivity means more work

    Once you start down this rabbit hole, it can be really hard to turn yourself around. The idea is that if it takes me half as long to do all the things in my life as it takes me now, then getting productive means I’ll be doing twice as much.

    Advertising

    If you’re not smart about things, that can sometimes be true, at work at least. Supervisors hate to see people lounging around while they’re still on the clock, so finishing up your day’s work at 2:00 pm means you’ll be expected to find more stuff to do to fill in the remaining hours. So if you’re that productive, you need to either leverage that extra work into a promotion or raise – or convince your boss to adopt a telecommuting plan so you can work from home.

    But productivity isn’t just about work, either. Being more productive in your life means you should have more time to do things like spend time with your family, take a vacation, read a book, visit a museum, or write your plan for world domination. Getting your work done in half the time just so you can do twice as much work isn’t productive – it’s dumb.

    Myth 5: Creativity can’t be fit into a system

    Maybe you believe that productivity stuff is for business people, not creative people like yourself. This is wrong for two reasons. First of all, creative work is still work, and just as susceptible to procrastination, poor planning, and shoddy work practices as bookkeeping, house painting, and world domination.

    The second reason is that while you may have a great grasp of the demands of your creative work, unless you’re comfortable with the whole “starving artist” thing, chances are you have a lot more to do than just the creative stuff. Records need to be kept, clients need to be contacted, taxes need to be filed, projects need to be invoiced, and so on. And here’s the rub: creative people generally don’t much like doing all that routine, everyday stuff. Having a system to make that stuff as painless and speedy as possible means you can spend more time being creative.

    Myth 6: I work best under pressure

    There are people who believe they thrive under the pressure of an impending deadline. Nine times out of ten, they don’t. They just enjoy the excuse because it means they don’t have to take responsibility for the messes they end up in.

    Keeping yourself in a high-stress, always-urgent mode isn’t good for your health, and it’s not good for your business. Health-wise, it means you’re very likely to keel over on day, decades before your time. Business-wise, it means you aren’t much of a pleasure to work with, which means that even when your work is good you’ll be turning off employers, colleagues, or clients – and sooner or later you’ll miss some important detail that you were too frantic to recognize, damaging your job, your reputation, and your career.

    If you’re lucky, you’ll have your heart attack before that happens, though.

    Advertising

    Myth 7: My lack of a system is my system

    This one’s actually true, though not in the way most people intend when they say it. The mess of habits, practices, and beliefs you have right now are, in fact, a system – and you’re working it every day. Hard.

    But what most people mean is that by not having a system, they’re actually being more productive than if they had a system. For some, this is just a variation on Myth #2, but others really think that the mish-mash of habits they’ve cobbled together out of life experience is working for them. They don’t see any room for improvement.

    Which is what I imagine being dead is like. For living things, there’s always room for growth.

    Myth 8: I need inspiration to work

    No, you don’t. Inspiration is wonderful, but rarely compatible with getting stuff done. What you need is a system to capture those flashes of inspiration so that, when inspiration is on holiday, you’ve got plenty to work with.

    We have a word for people who only work when they’re inspired. That word is “unemployed”. (The reverse isn’t true, of course – not all unemployed people only work when they feel like it.)

    Myth 9: Being organized is boring

    This is a variation of Myth #1, flavored with a dash of Myth #6: some people crave the excitement that always being about to screw up brings them. This may reflect deep psychological trauma, but it may also just reflect a lifetime of bad working experiences – pulling a success out of imminent failure can feel great, and if your “everyday” successes aren’t rewarded, it can be tempting to push for the imminent failure so you can pull the success out of the jaws of defeat all heroic-like.

    Whatever the root, this myth is misguided because it places attention in the wrong place. Being organized isn’t boring – being boring is boring. Make your own excitement and you’ll stop being boring – and then you can stop using your disorganization as a crutch for a life not fully realized.

    Advertising

    Myth 10: There’s something wrong with me no system can fix

    This one’s probably true. Systems, no matter how good, can’t fix the fundamental problems in your life. They won’t make you smarter or more likable or better looking or more experienced.

    What they can do is help you make time to figure out how to solve those problems. They can help you make a space in your life for real personal growth. And they can help you highlight the sources of those failures, by eliminating the “noise” that normally masks them.

    In the end, your growth as a person, your success – however you define it — is up to you. Straightening out the things in your life that keep you from being effective and productive can be an important step towards that success, but it’s a means, not an end.

    But if you’re holding tight to any of the myths above, you’re not giving yourself a fair chance – you’re standing in the way of your own life. And that’s not doing you, or anyone else, any good.

    How have you been holding yourself back? Have you overcome any of these misconceptions, and what happened when you did? Share your stories in the comments – I, for one, would like to hear about it!

    More by this author

    Becoming Self-Taught (The How-To Guide) The Importance of Reminders (And How to Make a Reminder Work) How to Admit Your Mistakes How to Take Notes: 3 Effective Note-Taking Techniques How to Learn Something New Every Day and Stay Smart

    Trending in Featured

    1 Becoming Self-Taught (The How-To Guide) 2 5 Steps To Move Out Of Stagnancy In Life 3 The Importance of Reminders (And How to Make a Reminder Work) 4 How to Master the Art of Prioritization 5 40 Top Productivity Apps for iPhone (2020 Updated)

    Read Next

    Advertising
    Advertising
    Advertising

    Last Updated on January 21, 2020

    Becoming Self-Taught (The How-To Guide)

    Becoming Self-Taught (The How-To Guide)

    Most of the skills I use to make a living are skills I’ve learned on my own: Web design, desktop publishing, marketing, personal productivity skills, even teaching! And most of what I know about science, politics, computers, art, guitar-playing, world history, writing, and a dozen other topics, I’ve picked up outside of any formal education.

    This is not to toot my own horn at all; if you stop to think about it, much of what you know how to do you’ve picked up on your own. But we rarely think about the process of becoming self-taught. This is too bad, because often, we shy away from things we don’t know how to do without stopping to think about how we might learn it — in many cases, fairly easily.

    The way you approach the world around you dictates to a great degree whether you will find learning something new easy or hard.

    The Keys to Learning Anything Easily

    Learning comes easily to people who have developed:

    Curiosity

    Being curious means you look forward to learning new things and are troubled by gaps in your understanding of the world. New words and ideas are received as challenges and the work of understanding them is embraced.

    People who lack curiosity see learning new things as a chore — or worse, as beyond their capacities.

    Patience

    Depending on the complexity of a topic, learning something new can take a long time. And it’s bound to be frustrating as you grapple with new terminologies, new models, and apparently irrelevant information.

    When you are learning something by yourself, there is nobody to control the flow of information, to make sure you move from basic knowledge to intermediate and finally advanced concepts.

    Advertising

    Patience with your topic, and more importantly with yourself is crucial — there’s no field of knowledge that someone in the world hasn’t managed to learn, starting from exactly where you are.

    A Feeling for Connectedness

    This is the hardest talent to cultivate, and is where most people flounder when approaching a new topic.

    A new body of knowledge is always easiest to learn if you can figure out the way it connects to what you already know. For years, I struggled with calculus in college until one day, my chemistry professor demonstrated how to do half-life calculations using integrals. From then on, calculus came much easier, because I had made a connection between a concept I understood well (the chemistry of half-lifes) and a field I had always struggled in (higher maths).

    The more you look for and pay attention to the connections between different fields, the more readily your mind will be able to latch onto new concepts.

    How to Self-Taught Effectively

    With a learning attitude in place, working your way into a new topic is simply a matter of research, practice, networking, and scheduling:

    1. Research

    Of course, the most important step in learning something new is actually finding out stuff about it. I tend to go through three distinct phases when I’m teaching myself a new topic:

    Learning the Basics

    Start as all things start today: Google it! Somehow people managed to learn before Google ( I learned HTML when Altavista was the best we got!) but nowadays a well-formed search on Google will get you a wealth of information on any topic in seconds.

    Advertising

    Surfing Wikipedia articles is a great way to get a basic grounding in a new field, too — and usually the Wikipedia entry for your search term will be on the first page of your Google search.

    What I look for is basic information and then the work of experts — blogs by researchers in a field, forums about a topic, organizational websites, magazines. I subscribe to a bunch of RSS feeds to keep up with new material as it’s posted, I print out articles to read in-depth later, and I look for the names of top authors or top books in the field.

    Hitting the Books

    Once I have a good outline of a field of knowledge, I hit the library. I look up the key names and titles I came across online, and then scan the shelves around those titles for other books that look interesting.

    Then, I go to the children’s section of the library and look up the same call numbers — a good overview for teens is probably going to be clearer, more concise, and more geared towards learning than many adult books.

    Long-Term Reference

    While I’m reading my stack of books from the library, I start keeping my eyes out for books I will want to give a permanent place on my shelves. I check online and brick-and-mortar bookstores, but also search thrift stores, used bookstores, library book sales, garage sales, wherever I happen to find myself in the presence of books.

    My goal is a collection of reference manuals and top books that I will come back to either to answer thorny questions or to refresh my knowledge as I put new skills into practice. And to do this cheaply and quickly.

    Advertising

    2. Practice

    Putting new knowledges into practice helps us develop better understandings now and remember more later. Although a lot of books offer exercises and self-tests, I prefer to jump right in and build something: a website, an essay, a desk, whatever.

    A great way to put any new body of knowledge into action is to start a blog on it — put it out there for the world to see and comment on.

    Just don’t lock your learning up in your head where nobody ever sees how much you know about something, and you never see how much you still don’t know.

    Check out this guide for useful techniques to help you practice efficiently: The Beginner’s Guide to Deliberate Practice

    3. Network

    One of the most powerful sources of knowledge and understanding in my life have been the social networks I have become embedded in over the years — the websites I write on, the LISTSERV I belong to, the people I talk with and present alongside at conferences, my colleagues in the department where I studied and the department where I now teach, and so on.

    These networks are crucial to extending my knowledge in areas I am already involved, and for referring me to contacts in areas where I have no prior experience. Joining an email list, emailing someone working in the field, asking colleagues for recommendations, all are useful ways of getting a foothold in a new field.

    Networking also allows you to test your newly-acquired knowledge against others’ understandings, giving you a chance to grow and further develop.

    Here find out How to Network So You’ll Get Way Ahead in Your Professional Life.

    Advertising

    4. Schedule

    For anything more complex than a simple overview, it pays to schedule time to commit to learning. Having the books on the shelf, the top websites bookmarked, and a string of contacts does no good if you don’t give yourself time to focus on reading, digesting, and implementing your knowledge.

    Give yourself a deadline, even if there is no externally imposed time limit, and work out a schedule to reach that deadline.

    Final Thoughts

    In a sense, even formal education is a form of self-guided learning — in the end, a teacher can only suggest and encourage a path to learning, at best cutting out some of the work of finding reliable sources to learn from.

    If you’re already working, or have a range of interests beside the purely academic, formal instruction may be too inconvenient or too expensive to undertake. That doesn’t mean you have to set aside the possibility of learning, though; history is full of self-taught successes.

    At its best, even a formal education is meant to prepare you for a life of self-guided learning; with the power of the Internet and the mass media at our disposal, there’s really no reason not to follow your muse wherever it may lead.

    More About Self-Learning

    Featured photo credit: Priscilla Du Preez via unsplash.com

    Read Next