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10 Productivity Myths That Hold You Back

10 Productivity Myths That Hold You Back

10 Productivity Myths That Hold You Back

    What are the myths and mistaken beliefs that are preventing you from being more productive in both your work life and your personal life? How are you actively undermining your efforts to pull it all together?

    Yeah, I mean you.

    The sad fact is that the beliefs that we hold about productivity and organization often prevent us from doing and being everything we want to do and be in our lives. While we cannot control the circumstances around us, the things that we think about work, life, effectiveness, success, and innovation affect the way we respond to those circumstances, and often for the worst.

    Here, then, are ten common beliefs about productivity that keep people from enjoying the success they desire. How many of these are keeping you from being more productive, effective, and balanced as a person?

    Myth 1: Organized equals clean

    Too many people equate “organization” with the cold, sterile, un-lived-in spaces they see in glossy magazines. That’s not organization – the cleanest-looking space might still take forever to find anything in.

    An organized space is simply one in which the things you need the most are close at hand, the things you need often are easily found, and the things you need rarely are out of the way but easily retrieved when needed. That means that organization has to meet your needs, not some imposed notion of cleanliness.

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    If you never spend more than a minute trying to find anything in that mountain of clutter you call your office (or room or cubicle or kitchen), then leave it alone. At the same time, be honest with yourself – most people claim they can find anything they need, but when put to the test, they’re left scratching their heads. If your clutter isn’t working for you, put some time into figuring out how to make sure it does work for you.

    Myth 2: I don’t have time for a system

    This is a popular complaint about systems like David Allen’s GTD. The thinking goes something like this: “If I spend all my time maintaining my list and doing weekly reviews, I’ll never get anything done.”

    The reality is that while most systems take some time to get set up, once you start using your system, the time you use in “maintenance” is more than made up for by the time you save not having to think about what to do – or making up for the things you didn’t remember to do.

    Myth 3: Systems are rigid and unflexible

    This is another common complaint about productivity systems. The fear seems to be that, unlike everyone else’s life, my life is so chaotic and unpredictable that no system can possibly accommodate it all.

    I’ve read a lot of productivity literature in my life – it is, after all, part of my job! – and I’ve never come across a productivity system that didn’t make room for differences in personality, work requirements, or personal situation. In the end, the important thing is to have a system so that you can respond effectively to unforeseen events without losing your grip on your whole life!

    More to the point, though, if your life is really that chaotic and unpredictable, it’s likely that its because you’ve resisted adopting some kind of system rather than because no system is good enough for your life. Which tells me that you haven’t spent the time you need to figure out what your own life is all about – instead, you’ve just responded to everything the world has thrown at you as it’s come. Adopting a system means spending some time figuring out what’s important to you, what isn’t important, and how to get rid of the less important stuff so you can start making ground on the important stuff.

    Myth 4: Productivity means more work

    Once you start down this rabbit hole, it can be really hard to turn yourself around. The idea is that if it takes me half as long to do all the things in my life as it takes me now, then getting productive means I’ll be doing twice as much.

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    If you’re not smart about things, that can sometimes be true, at work at least. Supervisors hate to see people lounging around while they’re still on the clock, so finishing up your day’s work at 2:00 pm means you’ll be expected to find more stuff to do to fill in the remaining hours. So if you’re that productive, you need to either leverage that extra work into a promotion or raise – or convince your boss to adopt a telecommuting plan so you can work from home.

    But productivity isn’t just about work, either. Being more productive in your life means you should have more time to do things like spend time with your family, take a vacation, read a book, visit a museum, or write your plan for world domination. Getting your work done in half the time just so you can do twice as much work isn’t productive – it’s dumb.

    Myth 5: Creativity can’t be fit into a system

    Maybe you believe that productivity stuff is for business people, not creative people like yourself. This is wrong for two reasons. First of all, creative work is still work, and just as susceptible to procrastination, poor planning, and shoddy work practices as bookkeeping, house painting, and world domination.

    The second reason is that while you may have a great grasp of the demands of your creative work, unless you’re comfortable with the whole “starving artist” thing, chances are you have a lot more to do than just the creative stuff. Records need to be kept, clients need to be contacted, taxes need to be filed, projects need to be invoiced, and so on. And here’s the rub: creative people generally don’t much like doing all that routine, everyday stuff. Having a system to make that stuff as painless and speedy as possible means you can spend more time being creative.

    Myth 6: I work best under pressure

    There are people who believe they thrive under the pressure of an impending deadline. Nine times out of ten, they don’t. They just enjoy the excuse because it means they don’t have to take responsibility for the messes they end up in.

    Keeping yourself in a high-stress, always-urgent mode isn’t good for your health, and it’s not good for your business. Health-wise, it means you’re very likely to keel over on day, decades before your time. Business-wise, it means you aren’t much of a pleasure to work with, which means that even when your work is good you’ll be turning off employers, colleagues, or clients – and sooner or later you’ll miss some important detail that you were too frantic to recognize, damaging your job, your reputation, and your career.

    If you’re lucky, you’ll have your heart attack before that happens, though.

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    Myth 7: My lack of a system is my system

    This one’s actually true, though not in the way most people intend when they say it. The mess of habits, practices, and beliefs you have right now are, in fact, a system – and you’re working it every day. Hard.

    But what most people mean is that by not having a system, they’re actually being more productive than if they had a system. For some, this is just a variation on Myth #2, but others really think that the mish-mash of habits they’ve cobbled together out of life experience is working for them. They don’t see any room for improvement.

    Which is what I imagine being dead is like. For living things, there’s always room for growth.

    Myth 8: I need inspiration to work

    No, you don’t. Inspiration is wonderful, but rarely compatible with getting stuff done. What you need is a system to capture those flashes of inspiration so that, when inspiration is on holiday, you’ve got plenty to work with.

    We have a word for people who only work when they’re inspired. That word is “unemployed”. (The reverse isn’t true, of course – not all unemployed people only work when they feel like it.)

    Myth 9: Being organized is boring

    This is a variation of Myth #1, flavored with a dash of Myth #6: some people crave the excitement that always being about to screw up brings them. This may reflect deep psychological trauma, but it may also just reflect a lifetime of bad working experiences – pulling a success out of imminent failure can feel great, and if your “everyday” successes aren’t rewarded, it can be tempting to push for the imminent failure so you can pull the success out of the jaws of defeat all heroic-like.

    Whatever the root, this myth is misguided because it places attention in the wrong place. Being organized isn’t boring – being boring is boring. Make your own excitement and you’ll stop being boring – and then you can stop using your disorganization as a crutch for a life not fully realized.

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    Myth 10: There’s something wrong with me no system can fix

    This one’s probably true. Systems, no matter how good, can’t fix the fundamental problems in your life. They won’t make you smarter or more likable or better looking or more experienced.

    What they can do is help you make time to figure out how to solve those problems. They can help you make a space in your life for real personal growth. And they can help you highlight the sources of those failures, by eliminating the “noise” that normally masks them.

    In the end, your growth as a person, your success – however you define it — is up to you. Straightening out the things in your life that keep you from being effective and productive can be an important step towards that success, but it’s a means, not an end.

    But if you’re holding tight to any of the myths above, you’re not giving yourself a fair chance – you’re standing in the way of your own life. And that’s not doing you, or anyone else, any good.

    How have you been holding yourself back? Have you overcome any of these misconceptions, and what happened when you did? Share your stories in the comments – I, for one, would like to hear about it!

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    Last Updated on October 18, 2018

    10 Key Characteristics of a Highly Successful Entrepreneur

    10 Key Characteristics of a Highly Successful Entrepreneur

    When it comes to starting your own business and pursuing your dream of becoming an entrepreneur, it can be advantageous to go all in and embrace the flexibility of finally quitting your day job.

    Keep in mind, though, that it takes a special kind of person to take the business world by storm: a person who has cultivated the key characteristics of entrepreneurial success.

    People with these characteristics are likely to succeed, whereas people without them have difficulty moving forward with even the most brilliant business ideas.

    These characteristics of an entrepreneur are so important that I’ve decided to cover all 10 of them in detail so that you can start your business with your best foot forward.

    1. Successful Entrepreneurs Practice Discipline

    Plenty of business experts claim that you can’t get anywhere as an entrepreneur without vision or creativity, but that’s simply not the truth. Instead, the one quality that no entrepreneur can be successful without is discipline.

    To build an idea into a business, you have to have the discipline to spend time slogging through the least fun parts of running a business (like the bookkeeping), rather than taking that time to do something fun.

    Andrew Carnegie, one of the most financially successful Americans of all time, grew up working dull and difficult jobs in factories. Despite going to bed hungry some nights, he continued doing his best work. He was eventually hired by a railroad company and continued to move up the ladder until starting his own successful businesses. Carnegie is a fine example of an entrepreneur dedicated to discipline and hard work. He truly earned his dreams of prosperity and success.

    When you’re the boss, there’s no one to keep you at work except yourself — and there’s no short-term consequences for skipping out early.

    Sure, if an entrepreneur plays hooky enough he knows that the business just won’t happen, but it’s very hard to convince someone that ‘just this once’ won’t hurt (and to keep ‘just this once’ from becoming a daily occurrence).

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    2. Successful Entrepreneurs Keep Calm

    Things go wrong when you run your own business.

    Most entrepreneurs go through crises with their businesses — and more than a few wind up with outright failures on their hands. But when you’re responsible for a business, you have to be able to keep calm in any situation. Any other reaction — whether you lose your temper or get flustered — compounds the problem.

    Instead, a good entrepreneur must have the ability to keep his cool in an emergency or crisis. It may not make the problem easier to solve, but it certainly won’t make it harder.

    Honestly, losing your calm is a quick path to becoming the kind of person who gives up in the face of adversity. Instead giving in to frustration, remember classic entrepreneur Benjamin Franklin.

    Franklin kept his calm as he experimented and tweaked his inventions again and again in pursuit of success. He didn’t give up during his many failures – he chose to innovate. You can choose innovation, too.

    If an entrepreneur can handle failure without frustration or anger, s/he can move past it to find success.

    3. Successful Entrepreneurs Pay Attention to Details

    Restricting your attention to the big picture can be even more problematic than ‘sweating the small stuff.’

    As an entrepreneur, unless venture capital has magically dropped out of the sky, a small expense can be a killer. It’s attention to detail that can make a small business successful when it has competition and it’s attention to detail that can keep costs down.

    Attention to detail can be difficult to maintain — going over ledgers can be tedious even when you aren’t trying to pay close attention — but keeping your eye on a long-term vision is just asking for a problem to sneak in under a radar.

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    After a business grows, an entrepreneur might be able to hire someone to worry about the details. In the beginning, though, only one person can take responsibility for the details.

    Skeptical about the importance of details? Look no further than Howard Schultz, who grew a small coffee shop called Starbucks into one of the most globally successful coffee businesses in the world through his extreme attention to detail.

    He is famous for taking all aspects of growing a business into account, paying attention not only to financially smart business decisions, but also focusing on socially responsible business decisions. Details can take you far.

    4. Successful Entrepreneurs Embrace Risks

    No entrepreneur has a sure thing, no matter how much money s/he stands to earn on a given product. Even if a product tests well, the market can change, the warehouse can burn down and a whole slew of other misfortune can befall a small business.

    It’s absolutely risky to run a business of your own and while you can get some insurance, it’s not like most investment options. Even worse, if something does go wrong, it’s the entrepreneur’s responsibility — no matter the actual cause. In order to deal with all of that without developing an ulcer, you have to have a good tolerance for risk.

    You don’t need to channel your inner frat boy and take on absolutely stupid risks, but you need to know just how much you can afford to risk — and get a good idea of how likely you are to lose it. If the numbers make you uncomfortable, the risk is too great.

    Embracing risks is essential for growth and additional success, as well. Walt Disney, for example, could have stayed comfortable with his advances in the film and animation industries, but decided to expand his brand with a new dream: a theme park that soared above the competition. Without taking this risk, the incredibly successful Disney theme park empire would never have come about.

    An entrepreneur has to be willing to accept pretty big risks, with some level of comfort.

    5. Successful Entrepreneurs are Balanced

    You can take any characteristic too far. There’s a point at which attention to detail can become obsession or calm can become unemotional response.

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    As an entrepreneur, you have to be able to balance your characteristics, getting the most of them without going over the edge. But balance for an entrepreneur goes far beyond keeping your characteristics in check, though.

    Just as an entrepreneur doesn’t have a boss to keep them at work when necessary, they don’t have one to send them home when they’re done. If you are working for yourself, you have to decide how to balance your work and home life — and if you have a day job to add into the equation, balance just gets more complicated.

    Oprah Winfrey, one of the most successful and influential entrepreneurs out there, understands the importance of balance. Winfrey has a lot going on; she runs her own media kingdom, acts, produces films, publishes print, and more. In an interview with Fast Company,[1] she talks about her efforts to balance priorities and self care, saying that she must ask herself what is truly important in each limited day.

    You may or may not have as much on your plate as Oprah, but learning how to balance whatever you have going on in life will certainly help you farther along down the road as you learn to be a great entrepreneur.

    6. Successful Entrepreneurs are Passionate and Motivated

    In order to develop any of the above characteristics, you must have a foundation of passion. Staying disciplined day after day during the building of your business takes unrivaled motivation.

    Before you start any business, ask yourself if you can sustain true excitement about your idea during even the darkest days ahead of you. If the answer is yes, then good for you! Nurture your natural motivation by taking these action steps throughout your business journey:

    • Commit to making short and long-term goals. Check in with them often to stay on task.
    • Have a plan in place for the inevitable days when you feel discouraged. Make a list of things that will help keep you motivated and focused.
    • Share your ideas with trusted individuals who are just as excited as you are. They will help keep your enthusiasm rolling even when you are feeling down.

    By being prepared for apathetic days and holding fast to your authentic passion, you can actually enjoy your journey to success.

    7. Successful Entrepreneurs Adapt

    Remember this one word: flexibility. Seasoned entrepreneurs know that change is not only a part of life, but also a part of the business world. Expect change and choose to adapt.

    As a new entrepreneur, it will be tempting to cling to your original business plan with no exceptions, even if you notice it isn’t working. Good entrepreneurs know that it’s okay to make smart, informed changes in order to ensure efficiency.

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    8. Successful Entrepreneurs are Marketing and Sales Experts

    No matter what kind of business you are starting, a knowledge of marketing and sales will save you many headaches. A passion for creating a beautiful handmade lifestyle product is not enough to run a successful lifestyle brand; it is critical that you understand key business principles in addition to your natural skills or great product line.

    Not sure how to start? Taking business courses is a great idea, but you can also easily brush up on sales and marketing through free online resources. Check out these 10 Sales Skills Everyone Should Master To Be Successful to begin now.

    9. Successful Entrepreneurs Have Strong Money Management

    Along with sales and marketing skills, money management is a very useful tool in the box of the entrepreneur. Understanding how to best manage your money can be the difference between early success and early failure in the business world.

    If money management isn’t your strongest skill, prepare to hire a financial expert to help you with any tricky business that comes up. Financial guidance and knowledge is never a bad idea.

    10. Successful Entrepreneurs Ask Questions and Continually Improve

    Pride is a natural human quality, but it’s important to humbly conduct some constructive criticism every now and again on both yourself as a leader and your new business as a whole.

    Assess how things are going and be willing to make positive changes if necessary. Here’re 15 ways to cultivate lifelong learning.

    If you are always improving, then how can you ultimately fail?

    The Bottom Line

    Let me remind you of one important fact: the qualities of an entrepreneur listed here are not exclusively available to some people and elusive to others.

    Although some people may have natural strengths and weaknesses, these qualities can be learned by anyone interested in taking up the entrepreneurial challenge. It might not be easy to change old habits, but it is absolutely possible to cultivate these characteristics in yourself.

    Whether you’re a business owner or an aspiring entrepreneur, with hard work, you can train yourself to develop the qualities that truly determine the entrepreneurial spirit and future success.

    Featured photo credit: Unsplash via unsplash.com

    Reference

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