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10 More from the Webware 100

10 More from the Webware 100

10 More from the Webware 100

    Last week, I looked at the apps chosen by CNet for the productivity section of the Webware 100. There were, however, 10 other sections – 9 categories of apps voted for as top in their class and an extra categories of apps chosen by the editors at CNet. This week, I want to look at a selection of applications from the rest of the Webware 100, with an eye towards their use to increase or improve personal productivity.

    Some of the categories aren’t very productivity-oriented, like the music and audio section – I love Pandora and Amazon MP3, but I can’t say they help with my productivity in anything but the most indirect way (by giving me music to listen to while I’m working). The browsing category is particularly useless – picking the 10 best apps for web browsing is a bit like picking your ten best fingers. But scattered throughout the list there were some interesting apps, worth taking a look at.

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    1. Digsby/Pidgin

    Both Digsby and Pidgin are multi-protocol IM clients, meaning you can use them to connect simultaneously to a variety of instant-messaging networks: AOL, Yahoo, MSN, Google Chat, and others. I use DIgsby, which is highly customizable with various skins, which allows me to chat in a very clean, clear, and large-fonted format that’s easy on my aging eyes. Digsby offers integration with Facebook’s chat system, which is nice – the built-in client on Facebook tends to crash on me a lot. It can also pick up your Twitter account, but I find that much too annoying and difficult to work with in Digsby, and leave Twitter duties to dedicated clients. (Interesting that there were no Twitter clients in the Webware 100…)

    2. Skype

    I certainly don’t need to sing the praises of Skype – the VoIP service is already beloved by many. I pay about $40 a year for a SkypeIn number, unlimited US SkypeOut calling, and voicemail, and use it as my business phone. A cheap handset attached to my desktop makes it very phone-like to respond to calls; for interviews for articles I’m working on I use a $30 Logitech headset and either CallGraph or Skype Call Recorder to record the calls to MP3 (always ask permission when using call recording software!). I also use PamFax to send faxes for a small fee (which can be taken from my Skype credit).

    3. Gmail

    Like Skype, the glories of Gmail are widely known. What makes Gmail more than just another email service are the various “extras” Google has added to the service, both directly and as options available through labs. Some of my favorites:

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    • Canned responses for saving snippets of text (up to whole emails) to reuse in future messages;
    • Tasks which also integrates with Google’s Calendar, allowing you to place dated tasks directly onto your calendar;
    • IMAP access which means I can check my email from wherever, online or through a client, and not worry about things I’ve read showing up as “unread” when I download my email on a different computer;
    • Google Docs and Google Calendar integration allows me to view my calendar and recent Google Docs from Gmail;
    • Google Chat pop-ups directly in the Gmail interface.

    4. Dropbox

    Dropbox is a file syncing service that has one feature that sets it apart from similar services: shared folders. You can set up a folder on your desktop that is “mirrored” on another desktop – say, a client’s or collaborator’s. Then, whenever you want to share a file to them, you just drag it into the folder, and it’s uploaded to their computer (or held until the next time they’re online). So far, I’ve only used this for work, but I think I’m going to set up two folders on my parent’s computers. The first one will be on their desktops, and I’ll use it to send them family photos and other files (since the whole concept of “email attachment” seems so confusing to them). The second will be deep inside the folder structure, which I’ll use for backing up my own files – since all they do is web browse and read email, they never come even close to using up the 160 or 320 GB of space on their hard drives, making it a perfect site for my off-site backup.

    5. Drop.io

    Drop.io offers an easy way to share large files – with no sign-in or registration necessary. Of course, you can create private, password-protected repositories, but you can also just upload a file and send people the drop.io/whatever URL. You can upload up to 100MB for free, and photos, videos, and audio get converted so they can be viewed or listened to online.

    6. Aviary/Picnik

    Aviary and Picnik are, believe it or not, high-quality online graphics editor. Aviary is the more complex of the two, offering full-featured vector and raster creation and editing, spread over 4 sub-apps. Picnik is more of a touch-up app, allowing you to sharpen, adjust colors, resize, and do other photo editing tasks. Online image editing is a bit of a solution in search of a problem – local apps like Photoshop, Photoshop Elements, or even IrfanView are more powerful and work faster, but folks with netbooks, especially those with small flash-based drives, will appreciate the ability to work on an image now and again without having to install software or wait for their slower processors to apply unsharp mask..

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    7. Evernote

    Evernote keeps getting better and better. The basic idea is you can make notes in various ways – type directly, clip form the web or other documents, take a picture, record a voice note – and the program keeps it organized. Evernote also syncs to an online repository (subject to transfer limits) and to any other computer you install the client on. Apps for mobiles like iPhones and, just released, Blackberry allow you to create and send notes in a variety of formats from your smartphone (unfortunately, neither iPhones nor Blackberries have good enough cameras for up-close shots of text like business cards – try putting a magnifying glass or card over the lens for close-up shots). My favorite recently-discovered feature is the ability to store and index PDF files, of which I have hundreds (academic articles downloaded for various research projects). Since I have a free account, I don’t sync these online – they’d quickly use up my monthly transfer allotment.

    8. Google Voice

    Only available to former Grand Central users, Google Voice offers powerful call forwarding and voicemail services. Basically, you get a single number that you can have forwarded to any or all of your phones – and you can set up rules to decide what gets transferred where. Voicemails can be forwarded as audio files to your email, or you can read – yeah, “read”, since they do so-so voice transcription on your messages – them online in a very Gmail-like interface. Got a troublesome caller, maybe from an autodialer system? Mark it as spam and block it, just like email! You can also make low-cost international calls, but a) I don’t have any to make, and b) the process is a bit complex, so I’ve never tried this.

    9. Windows Live Sync

    You’d be forgiven for mistaking Windows Live Sync with Windows Live Mesh – both synchronize files placed into a designated folder over the Internet, and both are free. Oh, and then there’s Windows Skydrive, which doesn’t sync but, like Mesh, offers online file storage. Apparently, all these services will one day be a single service, probably called Windows Live Skymesh Sync (or, more typically Microsoft, Windows Live File Storage and Online File Synchronization for Windows, Premium Professional Version 2010). Whatever it’s called, the technologies involved are pretty slick – I use Mesh to backup my netbook, storing all my documents in a folder that’s synched to my “regular” computer’s desktop (and from there saved to an external hard drive and, through Mesh, to the Web).

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    10. Twitter Search

    THe only Twitter-related choice in the list, this once gave me heartburn at first – I mean, really? But after a little thought, it seems a more fruitful choice. Twitter Search is what transforms the screaming multitudes on Twitter into a resource – a cross between a social network, news feed, and trend tracker. It’s real-time, which means you get what’s going on right now, and several Twitter clients incorporate it into their interfaces. I keep a couple of Twitter searches in columns in Tweetdeck – one that catches sites, tips, and jobs for writers, another that lets me know when people are talking about Lifehack, and a couple of “topic of the moment” searches for whatever I’m interested in on any given day.

    Well, that’s my take on the Webware 100. A lot of the apps chosen were, to be perfectly honest, a bit… well, boring. Maybe that’s what happens when web applications stop looking like the future and start being the present? In any case, I feel like there’s more interesting stuff going on out there – maybe you’ve got a favorite web application or service that didn’t make the list? Let us know in the comments.

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    Last Updated on March 31, 2020

    Is Procrastination Bad? The Truth About Procrastination Revealed

    Is Procrastination Bad? The Truth About Procrastination Revealed

    Procrastination is very literally the opposite of productivity. To produce something is to pull it forward, while to procrastinate is to push it forward — to tomorrow, to next week, or ultimately to never.

    Procrastination fills us with shame — we curse ourselves for our laziness, our inability to focus on the task at hand, our tendency to be easily led into easier and more immediate gratifications. And with good reason: for the most part, time spent procrastinating is time spent not doing things that are, in some way or other, important to us.

    There is a positive side to procrastination, but it’s important not to confuse procrastination at its best with everyday garden-variety procrastination.

    Sometimes — sometimes! — procrastination gives us the time we need to sort through a thorny issue or to generate ideas. In those rare instances, we should embrace procrastination — even as we push it away the rest of the time.

    Why We Procrastinate After All?

    We procrastinate for a number of reasons, some better than others. One reason we procrastinate is that, while we know what we want to do, we need time to let the ideas “ferment” before we are ready to sit down and put them into action.

    Some might call this “creative faffing”; I call it, following copywriter Ray Del Savio’s lead, “concepting”.[1]

    Whatever you choose to call it, it’s the time spent dreaming up what you want to say or do, weighing ideas in your mind, following false leads and tearing off on mental wild goose chases, and generally thinking things through.

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    To the outside observer, concepting looks like… well, like nothing much at all. Maybe you’re leaning back in your chair, feet up, staring at the wall or ceiling, or laying in bed apparently dozing, or looking out over the skyline or feeding pigeons in the park or fiddling with the Japanese vinyl toys that stand watch over your desk.

    If ideas are the lifeblood of your work, you have to make time for concepting, and you have to overcome the sensation— often overpowering in our work-obsessed culture — that faffing, however creative, is not work.

    Is Procrastination Bad?

    Yes it is.

    Don’t fool yourself into thinking that you’re “concepting” when in fact you’re just not sure what you’re supposed to be doing.

    Spending an hour staring at the wall while thinking up the perfect tagline for a marketing campaign is creative faffing; staring at the wall for an hour because you don’t know how to come up with a tagline, or don’t know the product you’re marketing well enough to come up with one, is just wasting time.

    Lack of definition is perhaps the biggest friend of your procrastination demons. When we’re not sure what to do — whether because we haven’t planned thoroughly enough, we haven’t specified the scope of what we hope to accomplish in the immediate present, or we lack important information, skills, or resources to get the job done.

    It’s easy to get distracted or to trick ourselves into spinning our wheels doing nothing. It takes our mind off the uncomfortable sensation of failing to make progress on something important.

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    The answer to this is in planning and scheduling. Rather than giving yourself an unspecified length of time to perform an unspecified task (“Let’s see, I guess I’ll work on that spreadsheet for a while”) give yourself a limited amount of time to work on a clearly defined task (“Now I’ll enter the figures from last months sales report into the spreadsheet for an hour”).

    Giving yourself a deadline, even an artificial one, helps build a sense of urgency and also offers the promise of time to “screw around” later, once more important things are done.

    For larger projects, planning plays a huge role in whether or not you’ll spend too much time procrastinating to reach the end reasonably quickly.

    A good plan not only lists the steps you have to take to reach the end, but takes into account the resources, knowledge and inputs from other people you’re going to need to perform those steps.

    Instead of futzing around doing nothing because you don’t have last month’s sales report, getting the report should be a step in the project.

    Otherwise, you’ll spend time cooling your heels, justifying your lack of action as necessary: you aren’t wasting time because you want to, but because you have to.

    How Bad Procrastination Can Be

    Our mind can often trick us into procrastinating, often to the point that we don’t realize we’re procrastinating at all.

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    After all, we have lots and lots of things to do; if we’re working on something, aren’t we being productive – even if the one big thing we need to work on doesn’t get done?

    One way this plays out is that we scan our to-do list, skipping over the big challenging projects in favor of the short, easy projects. At the end of the day, we feel very productive: we’ve crossed twelve things off our list!

    That big project we didn’t work on gets put onto the next day’s list, and when the same thing happens, it gets moved forward again. And again.

    Big tasks often present us with the problem above – we aren’t sure what to do exactly, so we look for other ways to occupy ourselves.

    In many cases too, big tasks aren’t really tasks at all; they’re aggregates of many smaller tasks. If something’s sitting on your list for a long time, each day getting skipped over in favor of more immediately doable tasks, it’s probably not very well thought out.

    You’re actively resisting it because you don’t really know what it is. Try to break it down into a set of small tasks, something more like the tasks you are doing in place of the one big task you aren’t doing.

    More consequences of procrastination can be found in this article: 8 Dreadful Effects of Procrastination That Can Destroy Your Life

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    Procrastination, a Technical Failure

    Procrastination is, more often than not, a sign of a technical failure, not a moral failure.

    It’s not because we’re bad people that we procrastinate. Most times, procrastination serves as a symptom of something more fundamentally wrong with the tasks we’ve set ourselves.

    It’s important to keep an eye on our procrastinating tendencies, to ask ourselves whenever we notice ourselves pushing things forward what it is about the task we’ve set ourselves that simply isn’t working for us.

    Learn more about how to fix your procrastination problem here: What Is Procrastination and How to Stop It (The Complete Guide)

    Featured photo credit: chuttersnap via unsplash.com

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