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10 Hacks to Improve Your Home Office Productivity

10 Hacks to Improve Your Home Office Productivity

    If you work from home, the central part of your work life is the home office. For some, that means the kitchen table, but most of us assign a specific room to be the base of operations and (try to) do our work from there each day.

    Given that we must take into consideration strategy before tactics, it stands to reason that we should make it a room we enjoy being in, and furthermore, a room that gets us in a productive mood, and by considering these things provide a strategic framework to the hacks we can apply in the office.

    What puts you in a productive mood?

    That’s a central question to defining your workspace. Perhaps being reminded of your goals – the reason you do this work each day – is enough to get you going, so find a way to remind yourself of those goals at the start of, and throughout, each day. Perhaps bare minimalism puts you in the right mindset, so chuck all the pens and pads on your desk in a cupboard and take the browser shortcuts off your desktop (or out of the Dock). WriteRoom, anyone?

    If you can’t identify the things that trigger a productive mood for you, then you’ll have a tough time improving your workspace on anything more than a cosmetic level. Spend some time on this, and get it right! Here are some hacks that work for me.

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      1. Get some good tunes going. Get some high-quality speakers attached to your computer and have specific playlists prepared for different kinds of work and concentration levels. It’s been said that listening to music while working and studying gives you a boost in productivity, creativity and memory retention. I know this works for me!

      If you need to chew away at some menial work, like changing the font tags in a 500-page website where the previous designer was kind enough not to use a CSS stylesheet, play something upbeat. If you need to brainstorm and be creative, use relaxing music. Your preferences for different kinds of work will be different to mine, and you may even find that music distracts more than it helps.

      And remember to pay for music, unless the creator is giving it away (in which case just grab it all while you can)!

      2. Keep a distraction around, but out of the way. It’s important to have distractions around. When you take a break, doing something just for fun can help you wipe your mental RAM and begin afresh when you return to work. But remember: keep them out of reach and out of sight while you work, because you may end up spending more time distracted and playing than actually working. If you find you spend a lot of time in the office but not much time working, it may be because your distractions are out in the open where you’re tempted to easily. Hide them, or develop some serious self-discipline.

      It may be a game of Minesweeper or Counter-Strike on your computer or a guitar in the corner – whatever you find enjoyable, and can be enjoyed in a relatively short amount of time. Though if you make your money as a gamer or a musician, you might want to find some other examples!

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      3. Never be without a way to quickly catch an idea. Many times, I’ve had a sudden idea and by the time I could get Google Docs or TextEdit open, the idea was completely gone (until I upgraded my RAM!). Always make sure that if you have an idea, you can get it down immediately. Not within twenty seconds. Straight away. The home office is where you’re most likely to get in the head-space of your work and produce new ideas, so not having an immediately accessible idea receptacle is utter foolishness.

      Same principle applies if you’re on the phone and need to take a note – there’s a reason every PDA has a phone notes template!

        4. Use your workspace to hack your brain into focusing. What’s the first thing you do when you sit down to write? Open Skype and your feed reader? Go browsing or using StumbleUpon? Then you need to hack your brain into focusing.

        I’d normally recommend doing email at the start of the day, but you’re the kind of person who should do email at the end of day and only ever at the end of the day.

        Aside from setting boundaries and a firm daily routine, you can apply hacks to force yourself into focusing. For instance, if you’re a Mac user, you can remove Word from the Dock and replace it with WriteRoom; in order to quickly get into a writing program, you’ll have to open the one program that forces you to do nothing but write.

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        5. Get a plant. Plants are not only aesthetically pleasing, but they convert the nasty gases you create throughout the day (yeah, I’m looking at you) into the much more pleasant oxygen variety. Personally, I don’t keep one in the office because there are plants right outside my office window, which I’m looking at all day (it’s right behind my monitor), so if your office is next to a garden or a few trees keeping the blinds open is a cheap and effective alternative.

        6. Lighting and color. Yeah, that stuff your graphic designer friends like to rabbit on about all day. I’ve read that the color of walls in a room can influence your mood and some even cause more stress and arguments in a relationship (yellow being one). I spent two months living in a room with orange freakin’ walls once and wanted to shoot my head off. Stressful.

        If your office walls have been painted with an aggravating color, re-paint it. If yours does nothing for you either way, find a color that puts you in a relaxed, productive mood and paint it. One room ain’t that expensive. If you rent, ask first!

        A good home office allows plenty of natural light in, without glaring up your computer screen (you’re going to be looking at it all day; no sense in having to spend the day squinting). Consider how you can arrange your office to get the most natural light on your workspace without getting it directly on your screen.

        7. Declutter. Even if you are anti-minimalist, you should declutter. You can still keep plenty of stuff around – we’re defining clutter here as distracting material, including mess. Nothing is worse for your mental state than living and operating in a mess. Expect lethargy and crankiness and a particular level of apathy towards your state of affairs.

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        Anything you don’t use on a daily basis should be put away, and anything you don’t use should be thrown straight in the bin.

        That said, if you’re not averse to minimalism, then you should take decluttering to the extreme and keep only the bare essentials around your workspace.

        8. Get the hell out of there! You can improve your home office by leaving it once in a while! Go to Starbucks or some other ridiculously over-priced but low-quality establishment (McDonalds comes to mind). Do some work there. You’ll either benefit from getting out of the house for the first time this week, or you’ll find the whiny gossiping and crappy Top 40 music so infuriating you’ll come to love and adore the office that much more.

        I don’t give advice I don’t take myself, but point 8 is probably something I should work on doing more often.

        9. Get ergonomic input peripherals. This is seriously one of the best things I’ve done in my home office, and sometimes I don’t realize how fantastic ergonomic peripherals are until I’m without them. Regular readers will probably have noticed the amount of stuff I’ve broken lately and subsequently written about here (such as my recent article on detecting hard drive failure before it occurs), and yes, I’ve done it again. My precious Natural Ergonomic 4000 was attacked by coffee and died quite an unnatural death. So, during this time of loss, I can quite honestly say that the best thing I’ve ever done for my office was drop absurd amounts of cash I didn’t really have on a keyboard and mouse that does not destroy my wrists.

        10. Do whatever the hell makes you happy. These aren’t hard-and-fast rules; they’re just hacks for productivity that worked for me. If they don’t work for you, that’s fine – experiment until you find what works for you. The important thing is that you’re happy, relaxed and motivated in your workspace, and that you never stop trying to make it better, because it’ll never really be a 100% optimal place to work. If you need to tell all the rules to get bent, good for you.

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        Joel Falconer

        Editor, content marketer, product manager and writer with 12+ years of experience in the startup, design and tech digital media industries.

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        Last Updated on September 28, 2020

        The Pros and Cons of Working from Home

        The Pros and Cons of Working from Home

        At the start of the year, if you had asked anyone if they could do their work from home, many would have said no. They would have cited the need for team meetings, a place to be able to sit down and get on with their work, the camaraderie of the office, and being able to meet customers and clients face to face.

        Almost ten months later, most of us have learned that we can do our work from home and in many ways, we have discovered working from home is a lot better than doing our work in a busy, bustling office environment where we are inundated with distractions and noise.

        One of the things the 2020 pandemic has reminded us is we humans are incredibly adaptable. It is one of the strengths of our kind. Yet we have been unknowingly practicing this for years. When we move house we go through enormous upheaval.

        When we change jobs, we not only change our work environment but we also change the surrounding people. Humans are adaptable and this adaptability gives us strength.

        So, what are the pros and cons of working from home? Below I will share some things I have discovered since I made the change to being predominantly a person who works from home.

        Pro #1: A More Relaxed Start to the Day

        This one I love. When I had to be at a place of work in the past, I would always set my alarm to give me just enough time to make coffee, take a shower, and change. Mornings always felt like a rush.

        Now, I can wake up a little later, make coffee and instead of rushing to get out of the door at a specific time, I can spend ten minutes writing in my journal, reviewing my plan for the day, and start the day in a more relaxed frame of mind.

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        When you start the day in a relaxed state, you begin more positively. You find you have more clarity and more focus and you are not wasting energy worrying about whether you will be late.

        Pro #2: More Quiet, Focused Time = Increased Productivity

        One of the biggest difficulties of working in an office is the noise and distractions. If a colleague or boss can see you sat at your desk, you are more approachable. It is easier for them to ask you questions or engage you in meaningless conversations.

        Working from home allows you to shut the door and get on with an hour or two of quiet focused work. If you close down your Slack and Email, you avoid the risk of being disturbed and it is amazing how much work you can get done.

        An experiment conducted in 2012 found that working from home increased a person’s productivity by 13%, and more recent studies also find significant increases in productivity.[1]

        When our productivity increases, the amount of time we need to perform our work decreases, and this means we can spend more time on activities that can bring us closer to our family and friends as well as improve our mental health.

        Pro #3: More Control Over Your Day

        Without bosses and colleagues watching over us all day, we have a lot more control over what we do. While some work will inevitably be more urgent than others, we still get a lot more choice about what we work on.

        We also get more control over where we work. I remember when working in an office, we were given a fixed workstation. Some of these workstations were pleasant with a lot of natural sunlight, but other areas were less pleasant. It was often the luck of the draw whether we find ourselves in a good place to work or not.

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        By working from home we can choose what work to work on and whether we want to face a window or not. We can get up and move to another place, and we can move from room to room. And if you have a garden, on nice days you could spend a few hours working outside.

        Pro #4: You Get to Choose Your Office Environment

        While many companies will provide you with a laptop or other equipment to do your work, others will give you an allowance to purchase your equipment. But with furniture such as your chair and desk, you have a lot of freedom.

        I have seen a lot of amazing home working spaces with wonderful sets up—better chairs, laptop stands that make working from a laptop much more ergonomic and therefore, better for your neck.

        You can also choose your wall art and the little nick-nacks on your desk or table. With all this freedom, you can create a very personal and excellent working environment that is a pleasure to work in. When you are happy doing your work, you will inevitably do better work.

        Con #1: We Move a Lot Less

        When we commute to a place of work, there is movement involved. Many people commute using public transport, which means walking to the bus stop or train station. Then, there is the movement at lunchtime when we go out to buy our lunch. Working in a place of work requires us to move more.

        Unfortunately, working from home naturally causes us to move less and this means we are not burning as many calories as we need to.

        Moving is essential to our health and if you are working from home you need to become much more aware of your movement. To ensure you are moving enough, make sure you take your lunch breaks. Get up from your desk and move. Go outside, if you can, and take a walk. And, of course, refrain from regular trips to the refrigerator.

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        Con #2: Less Human Interaction

        One of the nicest things about bringing a group of people together to work is the camaraderie and relationships that are built over time. Working from home takes us away from that human interaction and for many, this can cause a feeling of loss.

        Humans are a social species—we need to be with other people. Without that connection, we start to feel lonely and that can lead to mental health issues.

        Zoom and Microsoft Teams meeting cannot replace that interaction. Often, the interactions we get at our workplaces are spontaneous. But with video calls, there is nothing spontaneous—most of these calls are prearranged and that’s not spontaneous.

        This lack of spontaneous interaction can also reduce a team’s ability to develop creative solutions—there’s just something about a group of incredibly creative people coming together in a room to thrash out ideas together that lends itself to creativity.

        While video calls can be useful, they don’t match the connection between a group of people working on a solution together.

        Con #3: The Cost of Buying Home Office Equipment

        Not all companies are going to provide you with a nice allowance to buy expensive home office equipment. 100% remote companies such as Doist (the creators of Todoist and Twist) provide a $2,000 allowance to all their staff every two years to buy office equipment. Others are not so generous.

        This can prove to be expensive for many people to create their ideal work-from-home workspace. Many people must make do with what they already have, and that could mean unsuitable chairs that damage backs and necks.

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        For a future that will likely involve more flexible working arrangements, companies will need to support their staff in ways that will add additional costs to an already reduced bottom line.

        Con #4: Unique Distractions

        Not all people have the benefit of being able to afford childcare for young children, and this means they need to balance working and taking care of their kids.

        For many parents, being able to go to a workplace gives them time away from the noise and demands of a young family, so they could get on with their work. Working from home removes this and can make doing video calls almost impossible.

        To overcome this, where possible, you need to set some boundaries. I know this is not always possible, but it is something you need to try. You should do whatever you can to make sure you have some boundaries between your work life and home life.

        Final Thoughts

        Working from home can be hugely beneficial for many people, but it can also bring serious challenges to others.

        We are moving towards a new way of working. Therefore, companies need to look at both the pros and cons of working from home and be prepared to support their staff in making this transition. It will not be impossible, but a lot of thought will need to go into it.

        More About Working From Home

        Featured photo credit: Standsome Worklifestyle via unsplash.com

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