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10 Free Tools for Collaboration

10 Free Tools for Collaboration

    With so many people working from home, it’s no surprise that the last few years have seen significant increases in the range of collaboration tools available online. They didn’t just capitalize on a growing trend; they helped to propel it. Here are ten great, free tools for collaboration, including some of those we use here at Lifehack.

    Ta-da List

    Ta-da List is a collaborative list application. If you need to make up any kind of list with your team, this app is free and does a good job, primarily because there’s no feature-creep and it’s not bloated software. This is what we use at Lifehack to keep a list of article topics going among the editorial team, and also a convenient way to receive article assignments in a loose format.

    TimeBridge

    TimeBridge is a scheduling app that integrates with your Google Calendar, Exchange or Outlook availability and enables easy scheduling of meetings across timezones. This is another app we use at Lifehack to schedule meetings across four different time zones, which we then hold in…

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    Campfire

    Campfire, from the makers of Basecamp and Backpack, is a web-based cross between instant messenger and chat room that has been designed for business groups and collaborative teams. The free account only allows four simultaneous chatters, which is enough for our editorial meetings. Campfire has one of the best transcript storage features I’ve seen.

    If you’re looking to have a free discussion with more than four team members, I’ve found Skype to be decent at the job — except for its poor transcript implementation (if you Skype guys are reading, a transcript feature makeover would be great!).

    Google Docs & Spreadsheets

    The giant in any collaborative tools list. Google Docs has one of the best web-based collaborative document editing implementations around. That said, I reckon 50% of a good collaborative word processor is a loud and obnoxious note that tells you someone else is working on the document already! These days Google Docs also has quite an extensive collection of templates that’ll help you shave off a few minutes of basic document setup time.

    Writeboard

    If you want something a little less heavy than Google Docs, Writeboard is lightweight and simple yet provides excellent control over the revision history of your document and allows you collaborate with others on a simple document in a fluid and intuitive way. It’s impossible to ever lose a great idea using Writeboard, which is one of the few free offerings from 37signals (the makers of Campfire, Basecamp and other products).

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    Evernote

    Evernote, the fantastic note taking software, has sharing capabilities so you can bounce documents back and forth with other users. You can flesh out ideas or even write entire collaborative books this way. While you can do this with Google Docs too, it’s a huge hassle to get notes from one app to the other when it’s not necessary (and Docs, while handy, is not optimal for taking notes).

    Mixin

    While TimeBridge is very handy for scheduling meetings across timezones, it relies on everybody selecting a few times they can make a meeting and then the software picks the best matches. Mixin takes some of the guesswork out of the process and instead of forcing you to try and “feel out” where your collaborator’s gaps and availabilities may be, allows you to see it all visually. It doesn’t replace TimeBridge, but it’s very useful especially when nobody in the group can seem to find a time that works for everyone.

    Task2Gather

    There are heaps of task managers that are web-based. I don’t think you could count them all if you tried. But Task2Gather is an option that is better suited to project management and team collaboration than most other options out there. If you want the app that marries project management for teams, with personal task management, try this one.

    MediaWiki

    The wiki software that powers Wikipedia is well-known amongst geeks as one of the ultimate collaborative systems, allowing you to do everything form collaborate on documents to leave messages for each other that are attached to those particular documents. If you’re the type who gets an email about a project but forgets all about it by the time you go to work on the project next, that particular frustration disappears with the help of the Talk page.

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    I’ve also found MediaWiki excellent in setting up training documentation for teams. Use a wiki to tell your team of bloggers how to format their entries correctly and which CSS classes to use in images, and provide a style guide while you’re at it.

    MediaWiki requires a bit of geekery and knowledge to get set up, but it’s worth the effort if you’re willing to put the time and effort into learning it.

    Delicious

    If you work in any kind of environment where links fly back and forth for people to review, Delicious is more useful than you may think. The bookmarking service that once had a bunch of dots peppered throughout its name has multiple collaborative uses.

    Many bloggers, myself included, allow readers to tag their bookmarks as for:username (such as for:joelfalconer) so we can review them in batches. Bloggers constantly get readers and other bloggers suggesting links, most frequently for self-promo, and it’s very helpful to our job but often is hard to manage.

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    Most fields require that teams be up to date on news, new products, industry opinion and so on and Delicious’ for: tagging system allows the people in your team to keep each other up to date without throwing links in their inbox every five minutes.

    WordPress

    If you’re looking for a collaboration-friendly blog, WordPress recently got some great upgrades that make it an excellent choice. I wouldn’t suggest anything else for a multi-author blog. As I mentioned earlier, half of a good collaborative system is a warning that someone else is editing the article in question, and WordPress supplies that. But even better, it now has a revision history system that allows you to peck through and find that obscure quote you accidentally deleted while you were fixing image sizes. Or if a disgruntled blogger on your team vandalizes everything before leaving, it’s pretty easy to fix everything up.

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    Last Updated on July 31, 2018

    40 Top Productivity Apps for iPhone (2018 Updated)

    40 Top Productivity Apps for iPhone (2018 Updated)

    Over the years here at Lifehack, we’ve discussed plenty of apps that you can use to improve your overall productivity.

    There are certain ones that many of our contributors and editors (past and present) have adopted over the long-term — there are always the stalwarts that stick around. But there are also new apps that crop up every day, adding more and more depth to the app category.

    Some of the apps are incredibly plain and simple, while others are more robust and offer more features than you can shake a stick at. And everyone has the one they prefer.

    It’s been our job (and still is our job) to keep abreast of all of the productivity-type apps out there. As a result — and as a bit of a refresher — we’ve put together a list of 40 best productivity apps for iPhone to provide you with an all-in-one resource for you.

    Productivity apps to help you get things done

    1. OmniFocus

    This app is, while pricey, considered to be one of the (if not the) most robust and full-featured productivity apps on the market.

    Download it here.

      2. Forest

      Train yourself to put your phone down and stay focused on the task at hand by playing with this planting game. It’s fun and will help you achieve more.

      Download it here.

        3. Things

        Another robust choice, this app is a favorite amongst “productivityists”.[1]

        Download it here.

          4. 30/30

          Recently covered here at Lifehack

          , 30/30 is a newcomer to the game that incorporates lists and timing of tasks into an elegant and easy-to-use interface.

          Download it here.

            5. Any.Do

            A beautiful-looking app that is both easy on the eyes and your wallet.

            Download it here.

              6. PocketLife Calendar

              This calendar app is specifically designed to be stylish and super easy-to-use. You can organize your life easily with different modern features.

              Download it here.

                7. Asana

                We’ve covered Asana here at Lifehack

                , and it is being actively developed by a strong team committed to making collaborative task management a more efficient and effective experience.

                Download it here.

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                  8. ToDoist

                  This app keeps track of everything – from simple errands to your most important projects – so you can get it all done and enjoy more peace of mind along the way.

                  Download it here.

                    9. FlowTasks

                    From the folks at MetaLab, Flow is a gorgeous collaborative task management app that is easy-to-use and incredibly functional.

                    Download it here.

                      10. Calendars 5

                      This calendar app focuses on events that help you to keep track of upcoming events and tasks easily. It has everything you need to organize, track and complete your to-dos.

                      Download it here.

                        11. Clear – Tasks, Reminders & To-Do Lists

                        A fun and innovative list-making app that relies on swiping and pinching to make things happen. Clear created a lot of buzz when it launched, and might be the perfect to-do list gateway app for many.

                        Download it here.

                          12. Due

                          A robust reminders app that lets you store and maintain reminders of all types. It’s replaced Reminders for me when it comes to the basics, and it’s worth a look if you want to keep the mundane stuff out of your head and cluttering your mind.

                          Download it here.

                            13. Checkmark 2

                            I use this app

                            for location-based reminders (such as groceries I need to get or single items I need to pick up from various locations). Checkmark is simple to use and a valuable addition to my productivity arsenal.

                            Download it here.

                              14. TeuxDeux

                              Created by Tina Roth Eisenberg and Fictive Kin — Teux Deux is simple and incredibly stellar in terms of design. If you like lists (including the popular “Someday Bucket”) and want to associate dates with tasks, then Teux Deux will be right up your alley.

                              Download it here.

                                15. Wunderlist 

                                Another incredibly popular choice is Wunderlist. Part of 6Wunderkinder’s software family, it sports a gorgeous design and is incredibly functional. We’ve talked about the app a couple of times here at Lifehack, so check those posts out here.

                                Download it here.

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                                  16. Nirvana

                                  For the GTD enthusiasts, there’s Nirvana. Straight from the source: “Nirvana frees your mind to focus on actually getting things done. If you’ve had enough of generic to-do lists, it’s time for Nirvana.”

                                  Download it here.

                                    17. Priorities

                                    An elegant-looking task management app that has received decent reviews,[2] this could be the one for you if you’re not a fan of OmniFocus or Things — especially if you need (or want) to share tasks with others.

                                    Download it here.

                                      Productivity apps that help you build habits

                                      18. Productive

                                      With this app, you can plan your habits with an easy-to-use interface, schedule habits for any time of the day, set smart reminders for each time of the day and stay on track with useful feedback. This app is perfect for anyone who wants to build a habit that sticks.

                                      Download it here.

                                        19. Habitica: Gamified Taskmanager

                                        You can complete tasks and build habits in a more fun way with this app. Input your Habits, your Daily goals, and your To-Do list, and then create a custom avatar. Check off tasks to level up your avatar and unlock features such as armor, pets, skills, and even quests.

                                        Download it here.

                                          20. Streaks

                                          This app follows the model of the popular “don’t break the chain method” in that you use the app to track how you are donig in the pursuit of your goal. Great for goal-setting — and an easy and elegant interface to boot.

                                          Download it here.

                                            21. Remember The Milk

                                            Another popular to-do list app, Remember The Milk has a huge following. It has plenty to offer, including the ability to share tasks with others.

                                            Download it here.

                                              22. Day One Journal

                                              When it comes to journaling, nothing really beats Day One. Its latest update added a slew of features that will make you want to start making journaling a habit.

                                              Download it here.

                                                Productivity apps that makes organization easy

                                                23. Evernote

                                                Touted as the world’s most widely-used productivity app, Evernote an be used simply as a notetaking app or can be customized to be your GTD app of choice — among other things.

                                                Download it here.

                                                  24. Pocket

                                                  You can save an article, video or link you want to read or watch later to Pocket from anywhere including your computer, Safari, email, and your favorite apps like Facebook, Twitter, Flipboard, and Feedly.

                                                  Download it here.

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                                                    25. Sync.Me

                                                    This app identifies unknown phone calls, warns you from annoying spam calls, and adds a caller picture to your contacts from Facebook, Twitter and Google+.

                                                    Download it here.

                                                      26. Droplr

                                                      One of the most popular file-sharing apps out there today. Straight from the source: “Stay productive on the go. Droplr for iPhone keeps you in sync and makes sharing on the iPhone natural.”

                                                      Download it here.

                                                        27. Dropbox

                                                        Before iCloud, there was Dropbox. And there still is Dropbox, which is still widely used by both Mac and PC users all over the globe. It’s like having a flash drive in your iPhone. A must-have.

                                                        Download it here.

                                                          28. iDolly 

                                                          In conjunction with Dolly Drive and DollySync, iDolly allows you to edit and share your documents from your iPhone.

                                                          Since all your changes sync automatically to all your devices, the current version of a document will always be accessible because Dolly Sync keeps everything in sync. Very handy.

                                                          Download it here.

                                                            29. Soulver

                                                            It may seem odd that a calculator app shows up on this list, but this is no ordinary calendar app. Ben Brooks over at The Brooks review describes Soulver as follows: “It is what calculators would have been if they were invented at the same time computers were, instead of what we have with most calculator apps.” [3]

                                                            Download it here.

                                                              Productivity apps that help you work smart

                                                              30. Captio

                                                              A simple capture tool. Straight from the developers: “It’s simple. Open Captio and start typing. When you’re done, hit Send. The note is immediately delivered to your email inbox.”

                                                              Download it here.

                                                                31. Drafts

                                                                A tremendous capture tool that allows for simple capture, followed by sending items to various applications such as OmniFocus, Things and more.

                                                                Download it here.

                                                                  32. NoteShelf 2

                                                                  This is a perfect note-taking app for you. You can take beautiful handwritten notes, type, annotate PDFs, record audio & create lists. You can organize them into categories or groups.

                                                                  Download it here.

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                                                                    33. Doodle

                                                                    This app links directly with the Doodle service, which is one that allows you to plan and organize meetings far more efficiently and effectively. Lifehack contributor Steve Dotto has written about Doodle more in-depth here.

                                                                    Download it here.

                                                                      34. TextExpander (Legacy)

                                                                      I have saved countless hours of time with TextExpander, and despite its inability to be as robust on iOS as it is on the Mac, it is still a worthy app to have in your arsenal.

                                                                      Download it here.

                                                                        35. Launch Center Pro

                                                                        A quick launcher for the iPhone that doesn’t just launch an app…with some of them it can do much more. This app saves you time by launching complex actions in a single tap.

                                                                        Download it here.

                                                                          36. GoodReader

                                                                          This may seem to be an odd one to make this list, but here are plenty of reasons why it is here with this article.

                                                                          Download it here.

                                                                            37. LogMeIn

                                                                            Want to be able to control your Mac from wherever you are? Then get this app.

                                                                            Download it here.

                                                                              Productivity apps that improve security

                                                                              38. 1Password

                                                                              There is simply no better password manager out there. I’ve even put together a 1Password Emergency Kit worth looking at here.

                                                                              Download it here.

                                                                                39. LastPass Password Manager

                                                                                You can store passwords and logins, create online shopping profiles, generate strong passwords, track personal information in photo and audio notes.

                                                                                All you have to do is remember your LastPass master password, and LastPass autofills web browser and app logins for you.

                                                                                Download it here.

                                                                                  40. Truecallers

                                                                                  Identify and block spammers, search for unknown numbers and call friends easily with this app. With a community-based spam list from over 250 million users, you’ll need this app.

                                                                                  Download it here.

                                                                                    There are plenty of other options out there (and we’ve heard from readers in the past as to what they enjoyed using), but these 40 are among the best.

                                                                                    Reference

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