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Treat Your Email Like Snail Mail and Walk Away with change

Treat Your Email Like Snail Mail and Walk Away with change
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Email is a constant struggle for most of us these days. It comes in thick and fast and threatens to overwhelm us if we take even a few days away from our inbox. Is it just me, or does anyone else think that email is becoming the New Boss?

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Most of us can remember life before email, back when we only had the phone or paper mail. When email came into popularity, we had a choice of how we used it. We could either treat it like the telephone and answer it immediately. Or treat it like paper mail and answer it when we were ready, in batches. Many of us have gradually, bit by bit, fallen into the immediate answer paradigm at the expense of our productivity, sanity and lifestyle. Think about how you process snail mail compared to your email habits and you will see what I mean. This is where we get into trouble.

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You have more control over the speed of the email in and out of your life than you know. Try this out today. Answer an email in a draft and then wait an extra hour before you press Send. Does the world grind to a halt? Try holding back for a couple of hours or a half a day. What happens?

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In most cases, it is quite reasonable to respond to a supposedly urgent email a day or even a week later. Slow down the stream and life goes on. Just like back in the old days of snail mail, if people expect a slow response, then they will work with it.

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The speed that you reply to an email directly determines your correspondent’s perception of what is normal. If you respond instantly, then that is what they will expect of you. If you respond a day later then they will live with that as well. You make a noose for your own neck when you constantly try to answer emails instantly. Sooner or later you will find that you are spending all day emailing and will never get anything else done. Now is the time to gradually claw back a routine and batch your emails together for top productivity.

Set your routine

Decide what time (or times) you will deal with email each day. At that time (assuming you deal with it once a day) you will have the last 24 hours worth of emails waiting for you. Set up an efficient system to deal with all of your emails in one sitting. Sort, process, act and delete, until there is nothing left. Then turn off your email. Now that you have done your emailing, get to work on whatever else is important to you. Achieve something valuable and don’t refer back to email until your next scheduled time. Repeat the process. Quite quickly, your contacts will come to understand how soon they can expect a response from you. If email isn’t fast enough, they’ll soon be on the phone, but for most things, people just wait.

This is not the solution for everyone, but it sure helps me. Batching my emails and only dealing with them once a day saves me a lot of time and has freed up my day for doing what is important. If anyone needs my attention straight away they can get it, but they will not get it by emailing me. Treating email like snail mail has revolutionised my communication without reducing my effectiveness. Why not give it a try?

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Last Updated on September 17, 2019

10 Simple Ways To Always Think Positive Thoughts

10 Simple Ways To Always Think Positive Thoughts

Positive thinking can lead to a lot of positive change in your life. Developing an optimistic outlook can be good for both your physical and mental health.

But sometimes, certain situations arise in life that makes it hard to keep a positive outlook. Take steps to make positive thinking become more like your second nature and you’ll reap the biggest benefits.

Here are 10 ways to make thinking positive thoughts easy:

1. Spend Time with Positive People

If you surround yourself with constant complainers, their negativity is likely to rub off on you.

Spend time with positive friends and family members to increase the likelihood that their positive thinking habits will become yours too. It’s hard to be negative when everyone around you is so positive.

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2. Take Responsibility for Your Behavior

When you encounter problems and difficulties in life, don’t play the role of the victim. Acknowledge your role in the situation and take responsibility for your behavior.

Accepting responsibility can help you learn from mistakes and prevent you from blaming others unfairly.

3. Contribute to the Community

One of the best ways to feel good about what you have, is to focus on what you have to give.

Volunteer in some manner and give back to the community. Helping others can give you a new outlook on the world and can assist you with positive thinking.

4. Read Positive and Inspirational Materials

Spend time each day reading something that encourages positive thinking. Read the Bible, spiritual material, or inspirational quotes to help you focus on what’s important to you in life. It can be a great way to start and end your day.

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Some recommendations for you:

5. Recognize and Replace Negative Thoughts

You won’t be successful at positive thinking if you’re still plagued by frequent negative thoughts. Learn to recognize and replace thoughts that are overly negative. Often, thoughts that include words like “always” and “never” signal that they aren’t true.

If you find yourself thinking something such as, “I always mess everything up,” replace it with something more realistic such as, “Sometimes I make mistakes but I learn from them.”

There’s no need to make your thoughts unrealistically positive, but instead, make them more realistic.

6. Establish and Work Toward Goals

It’s easier to be positive about problems and setbacks when you have goals that you’re working toward. Goals will give you motivation to overcome those obstacles when you encounter problems along the way. Without clear goals, it’s harder to make decisions and gauge your progress.

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Learn to set SMART goals to help you achieve more.

7. Consider the Consequences of Negativity

Spend some time thinking about the consequences of negative thinking. Often, it can become a self-fulfilling prophecy.

For example, a person who thinks, “I probably won’t get this job interview,” may put less effort into the interview. As a result, he may decrease his chances of getting the job.

Create a list of all the ways negative thinking impacts your life. It likely influences your behavior, your relationships, and your feelings. Then, create a list of the ways in which positive thinking could be beneficial.

8. Offer Compliments to Others

Look for reasons to compliment others. Be genuine in your praise and compliments, but offer it frequently. This will help you look for the good in other people.

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9. Create a Daily Gratitude List

If you start keeping a daily gratitude list, you’ll start noticing exactly how much you have to be thankful for. This can help you focus on the positive in your life instead of thinking about all the bad things that have happened in the day.

Getting in the habit of showing an attitude of gratitude makes positive thinking more of a habit. Here’re 40 Simple Ways To Practice Gratitude.

10. Practice Self-Care

Take good care of yourself and you’ll be more equipped to think positively.

Get plenty of rest and exercise and practice managing your stress well. Taking care of your physical and mental health will provide you with more energy to focus on positive thinking.

Learn about these 30 Self-Care Habits for a Strong and Healthy Mind, Body and Spirit.

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Featured photo credit: DESIGNECOLOGIST via unsplash.com

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