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To BCC or Not BCC: Email Etiquette

To BCC or Not BCC: Email Etiquette
To BCC or Not BCC

    I have been surprised the number of people and contacts who are completely unaware of the differences between the To: CC: and BCC: fields when addressing emails. Understandably, it’s not really common knowledge.

    There is a little bit of documentation around regarding these fields, but none are all that clear, in my view.

    To:

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    Add contacts who you are directly communicating with. There is nothing wrong with a list of emails, as long as there is no problem with each recipient being able to see the other contacts.

    If multiple recipients are entered in this field, it should be appropriate for each contact to email each other.

    CC:

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    Known as Carbon Copy or Courtesy Copy. This field is exactly like the To: field, except it isn’t required to be filled.

    CC: acts more like a differentiator for contacts who may want a copy of the email but are not required to participate in the conversation, i.e. management. It basically says, ‘this email is directed to you but these people are reading it too‘.

    Those who would appear in the CC: field should have filters applied.

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    BCC:

    Blind Carbon Copy is where you put contacts who shouldn’t see the should not be seen by other contacts. Commonly used for mailing lists [and spam], this field can also be useful to exclude emails from appearing for courtesy’s sake.

    No matter the scenario, I think it is rude to assume someone is comfortable with their email being displayed to other people. For instance, an invitation to a party – not everybody knows everyone else and so, it may be inappropriate for each contact to be displayed.

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    When using BCC, add your own email in the To: field to ensure yours is the only address shown.

    Also check our Effective Email Tips post.

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    Craig Childs

    Craig is an editor and web developer who writes about happiness and motivation at Lifehack

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    Last Updated on January 21, 2020

    How to Motivate People Around You and Inspire Them

    How to Motivate People Around You and Inspire Them

    If I was a super hero I’d want my super power to be the ability to motivate everyone around me. Think of how many problems you could solve just by being able to motivate people towards their goals. You wouldn’t be frustrated by lazy co-workers. You wouldn’t be mad at your partner for wasting the weekend in front of the TV. Also, the more people around you are motivated toward their dreams, the more you can capitalize off their successes.

    Being able to motivate people is key to your success at work, at home, and in the future because no one can achieve anything alone. We all need the help of others.

    So, how to motivate people? Here are 7 ways to motivate others even you can do.

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    1. Listen

    Most people start out trying to motivate someone by giving them a lengthy speech, but this rarely works because motivation has to start inside others. The best way to motivate others is to start by listening to what they want to do. Find out what the person’s goals and dreams are. If it’s something you want to encourage, then continue through these steps.

    2. Ask Open-Ended Questions

    Open-ended questions are the best way to figure out what someone’s dreams are. If you can’t think of anything to ask, start with, “What have you always wanted to do?”

    “Why do you want to do that?”

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    “What makes you so excited about it?”

    “How long has that been your dream?”

    You need this information the help you with the following steps.

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    3. Encourage

    This is the most important step, because starting a dream is scary. People are so scared they will fail or look stupid, many never try to reach their goals, so this is where you come in. You must encourage them. Say things like, “I think you will be great at that.” Better yet, say, “I think your skills in X will help you succeed.” For example if you have a friend who wants to own a pet store, say, “You are so great with animals, I think you will be excellent at running a pet store.”

    4. Ask About What the First Step Will Be

    After you’ve encouraged them, find how they will start. If they don’t know, you can make suggestions, but it’s better to let the person figure out the first step themselves so they can be committed to the process.

    5. Dream

    This is the most fun step, because you can dream about success. Say things like, “Wouldn’t it be cool if your business took off, and you didn’t have to work at that job you hate?” By allowing others to dream, you solidify the motivation in place and connect their dreams to a future reality.

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    6. Ask How You Can Help

    Most of the time, others won’t need anything from you, but it’s always good to offer. Just letting the person know you’re there will help motivate them to start. And, who knows, maybe your skills can help.

    7. Follow Up

    Periodically, over the course of the next year, ask them how their goal is going. This way you can find out what progress has been made. You may need to do the seven steps again, or they may need motivation in another area of their life.

    Final Thoughts

    By following these seven steps, you’ll be able to encourage the people around you to achieve their dreams and goals. In return, you’ll be more passionate about getting to your goals, you’ll be surrounded by successful people, and others will want to help you reach your dreams …

    Oh, and you’ll become a motivational super hero. Time to get a cape!

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    Featured photo credit: Thought Catalog via unsplash.com

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