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The Trick to Timing Presentations

The Trick to Timing Presentations


    I loathe timed presentations.

    A presentation should take as much time as it takes to do what it needs to and no longer. That, of course, assumes that that it needs to do is worth doing but let’s pretend that it is.

    That said, it’s important to know how long your rehearsed presentation is going to take when you perform it live. The best way to find out, of course, is to give the presentation so that you know how long it will take the next time.

    The second best way is to rehearse, rehearse, rehearse. You should do this anyway, of course – but many of my clients tell me they don’t have the time to do this. (I’m not sure I agree about that – I think there’s a different reason for most of them not rehearsing but that’s for an other blog.)  So what we need, then is some rule of thumb to figure out how long an unrehearsed presentation is going to take.

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    (Note: delivering an unrehearsed presentation is asking for trouble – no professionals do it – so “caveat emptor” here!)

    Timing Your Slides

    Let’s assume you can go through your slides on the train, or on the plane as you travel to the conference. You flick through your slides, saying to yourself:

    “Yes, I know what I’m going to say here.”

    …and then pushing the ‘next’ button. The first absolute rule for figuring out how long your presentation will actually take is not to do this. Don’t say to yourself that you know what to say it – actually say it. Unless you want fellow passengers to think you’re very odd you’ll not be able to do this out loud, but you can do it silently at least.

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    The key thing is that your lips should move.

    Why?

    Because you think a heck of a lot faster than you speak. If you just say things in your head you’ll not get much of a clue about how long you’ll take to say it out loud. I’ve read various estimates of exactly how much faster you think than speak and the maximum I’ve ever seen is about tenfold!

    Use Your Smartphone – Part One

    Pretty much all smartphones these days have a stopwatch function with a lap timer facility. Use it. Time how long each individual slide takes. When you’ve gone through your slides, round each one up to the nearest quarter of a minute. That’s not always right for every slide but I’ve found that it averages out nicely. Rounding up allows for the time it takes to move from one slide to the next and (at least in part) to the fact that in real life you’ll speak more slowly than you do when you’re just going through the motions… or at least you should.

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    Use Your Smartphone – Part Two

    Metronome apps are inexpensive…so get one!

    This is a slightly artificial trick but it’s worked nicely with some of my clients. When you’ve got a moment to spare, give a practice presentation. It’s easier if you can get a friend to help you here, but it can be done on your own if you need to… set the metronome going and play with it until you find the approximation to your normal delivery rate. For what it’s worth, mine is quite fast at around 120 words per minute.

    Once you’ve got that sorted out, the rest is easy… The next time you go do the silent rehearsal (step one, above), you can set the metronome to your usual speed and plug your headphones to your ear. That way you’ll be kept much closer to your ‘real’ delivery tempo and you’ll have a much better idea of how long your presentation will run for.

    Simple, eh?

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    But don’t forget – nothing beats ‘proper’ rehearsal.

    (Photo credit: Clock via Shutterstock)

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    Last Updated on August 12, 2019

    13 Things Mentally Strong People Don’t Do

    13 Things Mentally Strong People Don’t Do

    Mentally strong people have healthy habits. They manage their emotions, thoughts, and behaviors in ways that set them up for success in life.

    Take a look at these 13 things that mentally strong people don’t do so that you too can become mentally stronger.

    1. They Don’t Waste Time Feeling Sorry for Themselves

    Mentally strong people don’t sit around feeling sorry about their circumstances or how others have treated them. Instead, they take responsibility for their role in life and understand that life isn’t always easy or fair.

    2. They Don’t Give Away Their Power

    They don’t allow others to control them, and they don’t give someone else power over them. They don’t say things like, “My boss makes me feel bad,” because they understand that they are in control over their own emotions and they have a choice in how they respond.

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    3. They Don’t Shy Away from Change

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    4. They Don’t Waste Energy on Things They Can’t Control

    You won’t hear a mentally strong person complaining over lost luggage or traffic jams. Instead, they focus on what they can control in their lives. They recognize that sometimes, the only thing they can control is their attitude.

    5. They Don’t Worry About Pleasing Everyone

    Mentally strong people recognize that they don’t need to please everyone all the time. They’re not afraid to say no or speak up when necessary. They strive to be kind and fair, but can handle other people being upset if they didn’t make them happy.

    6. They Don’t Fear Taking Calculated Risks

    They don’t take reckless or foolish risks, but don’t mind taking calculated risks. Mentally strong people spend time weighing the risks and benefits before making a big decision, and they’re fully informed of the potential downsides before they take action.

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    7. They Don’t Dwell on the Past

    Mentally strong people don’t waste time dwelling on the past and wishing things could be different. They acknowledge their past and can say what they’ve learned from it.

    However, they don’t constantly relive bad experiences or fantasize about the glory days. Instead, they live for the present and plan for the future.

    8. They Don’t Make the Same Mistakes Over and Over

    Mentally strong people accept responsibility for their behavior and learn from their past mistakes. As a result, they don’t keep repeating those mistakes over and over. Instead, they move on and make better decisions in the future.

    9. They Don’t Resent Other People’s Success

    Mentally strong people can appreciate and celebrate other people’s success in life. They don’t grow jealous or feel cheated when others surpass them. Instead, they recognize that success comes with hard work, and they are willing to work hard for their own chance at success.

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    10. They Don’t Give Up After the First Failure

    Mentally strong people don’t view failure as a reason to give up. Instead, they use failure as an opportunity to grow and improve. They are willing to keep trying until they get it right.

    11. They Don’t Fear Alone Time

    Mentally strong people can tolerate being alone and they don’t fear silence. They aren’t afraid to be alone with their thoughts and they can use downtime to be productive.

    They enjoy their own company and aren’t dependent on others for companionship and entertainment all the time but instead can be happy alone.

    12. They Don’t Feel the World Owes Them Anything

    Mentally strong people don’t feel entitled to things in life. They weren’t born with a mentality that others would take care of them or that the world must give them something. Instead, they look for opportunities based on their own merits.

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    13. They Don’t Expect Immediate Results

    Whether they are working on improving their health or getting a new business off the ground, mentally strong people don’t expect immediate results. Instead, they apply their skills and time to the best of their ability and understand that real change takes time.

    More About Mental Strength

    Featured photo credit: Candice Picard via unsplash.com

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