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It’s Time to Really Think About Email

It’s Time to Really Think About Email
    Think about your relationship with your inbox.

    It’s gone on long enough.

    Email has managed to take hold of too many lives, distracting us from what we really should be doing by sucking us back into responding to messages coming at us on an ongoing basis.

    The technology of email is wonderful in that we can actually communicate with each other from opposite ends of the globe or from right next door with just a few keystrokes and a “whoosh” from our computer’s speakers, but it has come at a cost that is getting out of control.

    With new technology we often get so excited about what it can do that we forget about what it was intended to do. We start to allow the technology to direct us rather than the other way around. A ringing telephone gets answered because it’s simply ringing, a fax gets picked up because it’s just been freshly faxed. And so it goes with email. But it doesn’t have to be that way.

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    It’s time to really think about email – from the inside out.

    Email is defined as follows:

    “…messages distributed by electronic means from one computer user to one or more recipients via a network.” – via Apple’s native dictionary application

    Let’s break that down in a bit. But what I found pretty disturbing from the get-go is the sample sentence offered with the definition:

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    “Reading e-mail has become the first task of the morning.”

    Ugh. Not exactly the most productive way to start the morning. But I digress.

    Email is an abbreviation of “electronic mail”, which brings us back to the term “mail”, which is:

    “…letters and packages conveyed by the postal system.” – via Apple’s native dictionary application

    All of this may seem rather obvious to many of you. But let me ask you: Have you ever stood by the front door waiting for the mail to arrive? You may have on occasion, waiting for a particular package or letter to arrive. But have you done so every day, checking every so often to see if the mail has arrived? Probably not.

    So why do so many of us do that when it comes to email?

    The instantaneous aspect of email has created a reaction in many of us that would be preposterous if we applied it to regular old “snail mail”. Trying to break away from reacting this way to email is difficult because it’s not just your own habits that need to be broken, but the habits of those who are sending you the messages. Trying to explain to them that you are going to be less reactionary when your inbox signals a new message has arrived is a challenge, and it will be a very tough pill for many to swallow.

    But it has to be done.

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    Rarely (if ever) did people let the postal service dictate how their days went. When the mail arrived, it sat in the mailbox until it was ready to be picked up. In some cases, it would be several days before you’d go to the post office to pick it up. Even if you had mail delivered to your door you wouldn’t always jump for it when the mailman arrived to deliver it. We need to start applying the same practice to our electronic mail. We need to be more proactive with it than reactive. We need to rule our email inbox rather than let it rule us.

    When your email program signals that a message has arrived, it isn’t a command to go and check it out. It’s an alarm. It’s a notification. You have a say as to when you’ll venture into your inbox. Once you start to take back control of email, you’ll find that going into your email program is less of a chore and more a matter of routine – a routine you’ve designed. Think about it: how many emails are sitting in your inbox right now? Why are they there? Is it because you’ve yet to deal with them and have no desire to? Is it because you are using your mailbox to manage what you have to do on a daily basis rather than using your mailbox as a means of gathering information to add to the place you should be putting them so that you can properly manage your tasks?

    Why does electronic mail seem more important than non-electronic mail?

    Sure, electronic mail has also replaced the phone in many cases. Yet there are times where we’ve “held our calls” when we’re doing something that requires total focus and no distractions or interruptions. Do we do that for email as well? We should.

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    Email Alternatives

    1. Instant messaging. Should be used when a response is needed immediately. Think of it as the phone for the 21st century.
    2. Telephone. Still works better than both email to convey the importance of matters at hand. Instant messaging is more efficient at allowing people to track conversations, but the phone is more…human.
    3. Social networks. Takes things outside of your regular email inbox and often works better for sharing items. As long as privacy isn’t the main concern, social network sites like Facebook, Twitter and Google+ can keep your inbox clutter down.

    What’s in your inbox?

    It’s time to think about email as it is: a method of communication that is faster than most other types we have available to us in today’s society. It’s not something that should keep us from doing the important work; it’s what should allow us to have the information we need to do more of the important work. It needs to be used accordingly, both by those on the sending and receiving end.

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    Last Updated on December 16, 2018

    12 Simple Ways You Can Build A Positive Attitude

    12 Simple Ways You Can Build A Positive Attitude

    We all look for a better and happier life, but somehow we realize it’s our attitude that makes it hard to lead the life we want. How can we build a positive attitude? Grant Mathews has listed out the things (from the easiest to the hardest) we can do to cultivate this attitude on Quora:

    1. Listen to good music.

    Music definitely improves your mood, and it’s a really simple thing to do.

    2. Don’t watch television passively.

    Studies have shown that people who watch TV less are happier, which leads me to my next point…

    3. Don’t do anything passively.

    Whenever I do something, I like to ask myself if, at the end of the day, I would be content saying that I had spent time doing it. (This is why I block sites I find myself wasting too much time on. I enjoy them, but they’re just not worth it when I could be learning something new, or working on projects I care about.)

    Time is incredibly valuable.

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    4. Be aware of negativity

    A community that considers itself intelligent tends to be negativity because criticizing is seen as a signaling mechanism to indicate that you’re more intelligent than the person you corrected. This was irrationally frustrating for me – it’s one of those things you’ll stay up all night to think about.

    5. Make time to be alone.

    I initially said “take time just to be alone.” I changed it because if you don’t ensure you can take a break, you’ll surely be interrupted.

    Being with other people is something you can do to make you happy, but I don’t include it in this list because nearly everyone finds time to talk with friends. On the other hand, spending time just with yourself is almost considered a taboo.

    Take some time to figure out who you are.

    6. Exercise.

    This is the best way to improve your immediate happiness.

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    Exercise probably makes you happy. Try and go on a run. You’ll hate yourself while doing it, but the gratification that you get towards the end vastly outweighs the frustration of the first few attempts. I can’t say enough good things about exercise.

    Exercising is also fantastic because it gives you time alone.

    7. Have projects.

    Having a goal, and moving towards it, is a key to happiness.

    You have to realize though that achieving the goal is not necessarily what makes you happy – it’s the process. When I write music, I write it because writing is inherently enjoyable, not because I want to get popular (as if!).

    8. Take time to do the things you enjoy.

    That’s very general, so let me give you a good example.

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    One of the things that has really changed my life was finding small communities centered around activities I enjoy. For instance, I like writing music, so I’m part of a community that meets up to write a song for an hour every week. I love the community. I’ve also written a song every week, 37 weeks in a row, which has gradually moved me towards larger goals and makes me feel very satisfied.

    9. Change your definition of happiness.

    Another reason I think I’m more happy than other people is because my definition of happiness is a lot more relaxed than most people’s. I don’t seek for some sort of constant euphoria; I don’t think it’s possible to live like that. My happiness is closer to stability.

    10. Ignore things that don’t make you happy.

    I get varying reactions to this one.

    The argument goes “if something is making you unhappy, then you should find out why and improve it, not ignore it.” If you can do that, great. But on the other hand, there’s no reason to mope about a bad score on a test.

    There’s another counterargument: perhaps you’re moping because your brain is trying to work out how to improve. In fact, this is the key purpose of depression: Depression’s Upside – NYTimes.com

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    I can think of examples that go both ways. I remember, for instance, when I was debating a year or two ago and my partner and I would lose a round, I would mull over what we had done wrong for a long time. In that way, I got immensely better at debate (and public speaking in general – did you know debate has amazing effects on your public speaking ability? But now I really digress).

    On the other hand, there’s no way that mulling over how dumb you were for missing that +x term on the left hand side will make you better at math. So stop worrying about it, and go practice math instead.

    11. Find a way to measure your progress, and then measure it.

    Video games are addictive for a reason: filling up an experience bar and making it to the next level is immensely satisfying. I think that it would be really cool if we could apply this concept to the real world.

    I put this near the bottom of the list because, unfortunately, this hasn’t been done too often in the real world – startup idea, anyone? So you would have to do it yourself, which is difficult when you don’t even know how much you’ve progressed.

    For a while, I kept a log of the runs I had taken, and my average speed. It was really cool to see my improvement over the weeks. (Also, I was exercising. Combining the two was fantastic for boosting happiness.)

    12. Realize that happiness is an evolutionary reward, not an objective truth.

    It’s easy to see that this is correct, but this is at the bottom of the list for a reason.

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