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It’s Time to Really Think About Email

It’s Time to Really Think About Email
    Think about your relationship with your inbox.

    It’s gone on long enough.

    Email has managed to take hold of too many lives, distracting us from what we really should be doing by sucking us back into responding to messages coming at us on an ongoing basis.

    The technology of email is wonderful in that we can actually communicate with each other from opposite ends of the globe or from right next door with just a few keystrokes and a “whoosh” from our computer’s speakers, but it has come at a cost that is getting out of control.

    With new technology we often get so excited about what it can do that we forget about what it was intended to do. We start to allow the technology to direct us rather than the other way around. A ringing telephone gets answered because it’s simply ringing, a fax gets picked up because it’s just been freshly faxed. And so it goes with email. But it doesn’t have to be that way.

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    It’s time to really think about email – from the inside out.

    Email is defined as follows:

    “…messages distributed by electronic means from one computer user to one or more recipients via a network.” – via Apple’s native dictionary application

    Let’s break that down in a bit. But what I found pretty disturbing from the get-go is the sample sentence offered with the definition:

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    “Reading e-mail has become the first task of the morning.”

    Ugh. Not exactly the most productive way to start the morning. But I digress.

    Email is an abbreviation of “electronic mail”, which brings us back to the term “mail”, which is:

    “…letters and packages conveyed by the postal system.” – via Apple’s native dictionary application

    All of this may seem rather obvious to many of you. But let me ask you: Have you ever stood by the front door waiting for the mail to arrive? You may have on occasion, waiting for a particular package or letter to arrive. But have you done so every day, checking every so often to see if the mail has arrived? Probably not.

    So why do so many of us do that when it comes to email?

    The instantaneous aspect of email has created a reaction in many of us that would be preposterous if we applied it to regular old “snail mail”. Trying to break away from reacting this way to email is difficult because it’s not just your own habits that need to be broken, but the habits of those who are sending you the messages. Trying to explain to them that you are going to be less reactionary when your inbox signals a new message has arrived is a challenge, and it will be a very tough pill for many to swallow.

    But it has to be done.

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    Rarely (if ever) did people let the postal service dictate how their days went. When the mail arrived, it sat in the mailbox until it was ready to be picked up. In some cases, it would be several days before you’d go to the post office to pick it up. Even if you had mail delivered to your door you wouldn’t always jump for it when the mailman arrived to deliver it. We need to start applying the same practice to our electronic mail. We need to be more proactive with it than reactive. We need to rule our email inbox rather than let it rule us.

    When your email program signals that a message has arrived, it isn’t a command to go and check it out. It’s an alarm. It’s a notification. You have a say as to when you’ll venture into your inbox. Once you start to take back control of email, you’ll find that going into your email program is less of a chore and more a matter of routine – a routine you’ve designed. Think about it: how many emails are sitting in your inbox right now? Why are they there? Is it because you’ve yet to deal with them and have no desire to? Is it because you are using your mailbox to manage what you have to do on a daily basis rather than using your mailbox as a means of gathering information to add to the place you should be putting them so that you can properly manage your tasks?

    Why does electronic mail seem more important than non-electronic mail?

    Sure, electronic mail has also replaced the phone in many cases. Yet there are times where we’ve “held our calls” when we’re doing something that requires total focus and no distractions or interruptions. Do we do that for email as well? We should.

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    Email Alternatives

    1. Instant messaging. Should be used when a response is needed immediately. Think of it as the phone for the 21st century.
    2. Telephone. Still works better than both email to convey the importance of matters at hand. Instant messaging is more efficient at allowing people to track conversations, but the phone is more…human.
    3. Social networks. Takes things outside of your regular email inbox and often works better for sharing items. As long as privacy isn’t the main concern, social network sites like Facebook, Twitter and Google+ can keep your inbox clutter down.

    What’s in your inbox?

    It’s time to think about email as it is: a method of communication that is faster than most other types we have available to us in today’s society. It’s not something that should keep us from doing the important work; it’s what should allow us to have the information we need to do more of the important work. It needs to be used accordingly, both by those on the sending and receiving end.

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    Mike Vardy

    A productivity specialist who shows you how to define your day, funnel your focus, and make every moment matter.

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    Last Updated on October 16, 2019

    5 Powerful Ways for Building Fulfilling Relationships

    5 Powerful Ways for Building Fulfilling Relationships

    We all have relationships. We have acquaintances, relatives, colleagues, neighbors and friends. However, for a large percentage of us, many of these relationships are not fulfilling.

    They are unfulfilling because they lack real strength; and they lack real strength because they lack real depth.

    Unfortunately, in today’s society, we tend to have shallow, superficial relationships with others, and it’s extremely hard for this kind of relationships to provide anything more than faint satisfaction.

    I’d like to show you, based on my experience as a communication and confidence coach, how you can add a significant amount of depth, and thus strength, to your relationships and make your social life a whole lot more meaningful.

    Here’re 5 simple yet powerful ways for meaningful relationships building:

    1. Meet More People

    This is an apparent paradox, but the quality of the people you meet has considerably to do with the quantity of people you meet.

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    If you don’t know a lot of people and you barely meet one or two new people every season of the year, considering the variety of individuals out there, you won’t meet very often people who are a good match with you in terms of personality, interests and values.

    And since this natural match plays a huge part in building strong relationships, you’ll just as seldom have the opportunity to develop strong relationships.

    Conversely, if you go out a lot, you meet a lot of new people and you constantly expand your social circle, you’re much more likely to meet people you match up well with, and these people have a tremendous potential to become good friends, reliable partners, etc.

    This is why it’s important to meet more people.

    2. Talk about the Things That Matter To You

    A relationship becomes the strongest when two people discover they believe in the same things and have similar interests. It’s these commonalities regarding values and interests that create the strongest emotional connection.

    I’ve noticed that many people keep conversations shallow. They talk about trivial stuff such as the weather, what’s on TV, the lives of various movie stars, but they rarely talk about what really matters to them in life. This is a mistake from my perspective, because it’s the perfect method for a relationship to not develop.

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    Talk about the things that truly matter to you and give others a chance to know what you care about and what you believe in. If they believe in the same things and they care about the same things, they’ll eagerly let you know. Thus you’ll find meaningful common ground and you’ll feel more connected.

    3. Express Vulnerability

    Many people try to come off as perfect. They don’t talk about their failures, they hide their shortcomings and they never say anything that could embarrass them.

    This is all just a facade though. You may appear perfect to some, but you know you’re not perfect and they know that too. You’re only human and humans have flaws.

    However, by hiding your flaws, what you do succeed in is appearing cold and impersonal. You seem like a marble statue rather than a real person. And this makes it very hard for anyone to connect with you emotionally.

    Humans connect with other humans, not with ideals. Keep this in mind and don’t be afraid to let your vulnerability and your humanity show. This is what takes a relationship to the next level.

    Take a look at this article and find out Why Showing Vulnerability Actually Proves Your Strength.

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    4. Have Integrity

    Integrity, as I see it, is the alignment between your thoughts, your words and your actions. When you say what you think and you do what you said you’ll do, you have integrity.

    This is a crucial trait because if you have integrity, people can trust you. They can trust you to give them an honest feedback, even when it’s hard to shallow, and they can trust you to keep your promises.

    This trust is one of the central pillars of a strong relationship, both in your personal and your professional life. So, as challenging as it can be sometimes, always try to have integrity.

    Be honest with the people around you, even when this will initially hurt them. It’s more important for them to trust you than to not feel hurt. And always do what you promised. Even better, think twice before you promise anything, and only promise what you really can and you are willing to do.

    5. Be There for Others

    Another central pillar of strong relationships is support. Connections between people grow sturdy if they can rely on each other for support when it’s needed, whether that support means a few kind words or several massive actions.

    Of course, you can’t be there for everybody, all the time. Your time, energy and other resources are limited. But what you can do is identify the genuinely important people in your life and then seek to be there as much as possible, at least for them.

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    Your support will help them practically, and it will comfort them emotionally; which makes one hell of a difference in a relationship.

    The Bottom Line

    With the right mindset and the right behavior, you can strengthen a wide range of relationships in your life and advance them as far as they can be advanced.

    And with strong relationships, not only that you feel more fulfilled, but you feel more connected to the entire world. You feel that your life has real value, you have more fun and you live in the moment. An entire world of opportunities opens up in front of you.

    Then your task is to simply walk through the open doors.

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    Featured photo credit: Proxyclick Visitor Management System via unsplash.com

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