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It’s Time to Really Think About Email

It’s Time to Really Think About Email
    Think about your relationship with your inbox.

    It’s gone on long enough.

    Email has managed to take hold of too many lives, distracting us from what we really should be doing by sucking us back into responding to messages coming at us on an ongoing basis.

    The technology of email is wonderful in that we can actually communicate with each other from opposite ends of the globe or from right next door with just a few keystrokes and a “whoosh” from our computer’s speakers, but it has come at a cost that is getting out of control.

    With new technology we often get so excited about what it can do that we forget about what it was intended to do. We start to allow the technology to direct us rather than the other way around. A ringing telephone gets answered because it’s simply ringing, a fax gets picked up because it’s just been freshly faxed. And so it goes with email. But it doesn’t have to be that way.

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    It’s time to really think about email – from the inside out.

    Email is defined as follows:

    “…messages distributed by electronic means from one computer user to one or more recipients via a network.” – via Apple’s native dictionary application

    Let’s break that down in a bit. But what I found pretty disturbing from the get-go is the sample sentence offered with the definition:

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    “Reading e-mail has become the first task of the morning.”

    Ugh. Not exactly the most productive way to start the morning. But I digress.

    Email is an abbreviation of “electronic mail”, which brings us back to the term “mail”, which is:

    “…letters and packages conveyed by the postal system.” – via Apple’s native dictionary application

    All of this may seem rather obvious to many of you. But let me ask you: Have you ever stood by the front door waiting for the mail to arrive? You may have on occasion, waiting for a particular package or letter to arrive. But have you done so every day, checking every so often to see if the mail has arrived? Probably not.

    So why do so many of us do that when it comes to email?

    The instantaneous aspect of email has created a reaction in many of us that would be preposterous if we applied it to regular old “snail mail”. Trying to break away from reacting this way to email is difficult because it’s not just your own habits that need to be broken, but the habits of those who are sending you the messages. Trying to explain to them that you are going to be less reactionary when your inbox signals a new message has arrived is a challenge, and it will be a very tough pill for many to swallow.

    But it has to be done.

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    Rarely (if ever) did people let the postal service dictate how their days went. When the mail arrived, it sat in the mailbox until it was ready to be picked up. In some cases, it would be several days before you’d go to the post office to pick it up. Even if you had mail delivered to your door you wouldn’t always jump for it when the mailman arrived to deliver it. We need to start applying the same practice to our electronic mail. We need to be more proactive with it than reactive. We need to rule our email inbox rather than let it rule us.

    When your email program signals that a message has arrived, it isn’t a command to go and check it out. It’s an alarm. It’s a notification. You have a say as to when you’ll venture into your inbox. Once you start to take back control of email, you’ll find that going into your email program is less of a chore and more a matter of routine – a routine you’ve designed. Think about it: how many emails are sitting in your inbox right now? Why are they there? Is it because you’ve yet to deal with them and have no desire to? Is it because you are using your mailbox to manage what you have to do on a daily basis rather than using your mailbox as a means of gathering information to add to the place you should be putting them so that you can properly manage your tasks?

    Why does electronic mail seem more important than non-electronic mail?

    Sure, electronic mail has also replaced the phone in many cases. Yet there are times where we’ve “held our calls” when we’re doing something that requires total focus and no distractions or interruptions. Do we do that for email as well? We should.

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    Email Alternatives

    1. Instant messaging. Should be used when a response is needed immediately. Think of it as the phone for the 21st century.
    2. Telephone. Still works better than both email to convey the importance of matters at hand. Instant messaging is more efficient at allowing people to track conversations, but the phone is more…human.
    3. Social networks. Takes things outside of your regular email inbox and often works better for sharing items. As long as privacy isn’t the main concern, social network sites like Facebook, Twitter and Google+ can keep your inbox clutter down.

    What’s in your inbox?

    It’s time to think about email as it is: a method of communication that is faster than most other types we have available to us in today’s society. It’s not something that should keep us from doing the important work; it’s what should allow us to have the information we need to do more of the important work. It needs to be used accordingly, both by those on the sending and receiving end.

    More by this author

    Mike Vardy

    A productivity specialist who shows you how to define your day, funnel your focus, and make every moment matter.

    What Everyone Is Wrong About Achieving Inbox Zero 35 Quick and Simple Tips for Better Productivity 4 Simple Steps to Brain Dump for a Smarter Brain Get What Matters Done by Scheduling Time Blocks Why Is Productivity Important? 10 Reasons to Become More Productive

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    Last Updated on July 10, 2020

    How to Reinvent Yourself and Change Your Life

    How to Reinvent Yourself and Change Your Life

    There will always be times in your life when you may need to learn how to reinvent yourself. This could come when you experience a big change, such as leaving your job, moving on from a relationship, transferring to a new home, or losing a loved one. If you are going through a major shift in your life, you may have to find new ways of thinking or doing things, or risk failing to reach your full potential.

    “When something bad happens, you have three choices. You can let it define you, let it destroy you, or you can let it strengthen you.”

    Many people who dared to leave their old unhappy lives enabled themselves to pursue their passions and find a renewed zest for living. You can also achieve the same if you take a leap of faith and make things happen for yourself.

    To help you always be at your best wherever you may be in your life, here are some practical tips on how to reinvent yourself.

    The Reinvention Checklist

    Before embarking on a journey of self-reinvention, you need to make sure that you have everything that you need to make the trip bump-proof. These things include:

    Resilience

    Problems and obstacles are guaranteed to happen. Some of them will be difficult and may knock you off course; the important thing, however, is that you learn from these difficulties, never lose focus, and always get back up. This requires building resilience to get through the tough times.

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    Support

    Humans are social beings. Although it is important that you learn to rely on yourself when facing any challenge, it is also important to have a support team that you can lean on to give you a boost when things get too tough and to correct you when you’re making mistakes.

    The key is to find the right balance between independence and dependence. Don’t be afraid to be vulnerable and share the difficulties you’re facing. When you open up, you’ll find the people who are really going to be there for you.

    Self-Care

    During the process of learning how to reinvent yourself, you will have to pull yourself away from your old comfort zones, habits, roles, and self-perceptions. This can be difficult and cause you to question your self-worth, so it’s important to engage in self-care to maintain a positive outlook and keep your mind and body healthy as you face the challenges that await you. Self-care can include:

    • Participating in a hobby you enjoy
    • Spending time with your support system
    • Taking some time to walk in nature
    • Practicing loving-kindness meditation

    Find what works for you and what helps you feel like your true self as you seek a reinvented version of you.

    How to Reinvent Yourself

    Once you’re sure that you’re equipped with all the tools in the self-reinvention checklist, you can begin your journey of learning how to reinvent yourself.

    1. Discover Your Strengths

    This step provides valuable information on how you deal with certain situations. If you have this information, you will be able to manage difficulties more efficiently.

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    To find out what your strengths are, you can ask your friends and colleagues for feedback, engage in self-reflection, or try these 10 Ways to Find Your Own Personal Strengths.

    2. Plan

    This step calls for a thorough assessment of your current emotional, psychological, and financial status so that you can develop plans that are realistic and practical.

    It’s okay to have ambitious dreams, but your plans have to be realistic. Making use of SMART goals can help you plan your life better.

    You can also consult your mentor or life coach for practical tips and advice.

    Ultimately, you’ll want to create specific long-term and short-term goals that you can create milestones for. By doing this, you’ll lay out a specific roadmap to your reinvented self.

    3. Try Things Out

    Sometimes, we don’t know if solutions actually work until we try them out. This is why it is important to experiment whenever possible, especially if you’re dealing with a career change. You may need to simply experiment in order to find the things you like. This can be the same with hobbies. If you’re not sure what you would like doing, accept invitations from friends to join them in their favorite sport or take a class, like pottery or photography.

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    By seeing what’s out there in any area of your life, you’ll have a better chance of finding the things you enjoy and the goals you want to create.

    4. Manage Your Finances Well

    Changes may require a bit of money. If you’re shifting to a new career, you may have to pay for training. If you’re going through a tough divorce or having a hard time dealing with the death of a loved one, you may have to pay for therapy. If you’re moving to a new home, you’ll definitely have to pay a whole lot of expenses.

    All of these things are possible, but it will require a bit of money savviness as you learn how to reinvent yourself. If you have that cushion, you’ll feel more comfortable straying from your current path to try new things.

    5. Muster Your Courage

    Fears and self-doubt may arise when you encounter difficulties and setbacks. Sometimes, they may also come when you’re taking risks. You have to manage these negative emotions well and not allow them to discourage you. Tap into your courage and try doing at least one new thing each week to develop it.

    Learn how to deal with your self-doubts to move forward in this article: How Self Doubt Keeps You Stuck (And How to Overcome It)

    6. Use Your Support Group

    As stated above, you need to build a strong support group before you even start the process of reinventing yourself. Your group will keep you from taking wrong turns and encourage you when you get too weighed down by problems. Don’t be afraid to call them, or even ask them out for coffee if you need to vent about the current difficulties you’re facing.

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    7. Remind Yourself Every Day of Your Commitment

    Write your goals on different-sized cards and scatter them at home and at work in places where you can easily see them. This way, you will constantly be reminded of where you want to be. Remember, writing down your goals helps them stick[1].

    8. Accept Failure, Learn, and Resume Your Journey

    Failing is normal, especially when we’re trying out something new. When you fail, simply recognize it, learn from it, and move on. Failure, in the end, is the best way to learn what does and doesn’t work, and you simply won’t be able to learn how to reinvent yourself if you don’t accept the inevitable failures that await you.

    Final Thoughts

    If you truly want to learn how to reinvent yourself and live the life you desire, take the advice above and start taking action. It will take time, patience, and plenty of effort to make the change you want happen, but it will be all worth it.

    More Tips on How to Reinvent Yourself

    Featured photo credit: Ashley Rich via unsplash.com

    Reference

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