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The Newbie Guide to Blogging

The Newbie Guide to Blogging
The Newbie’s Guide to Blogging

We live in a blogging world. Whether you’re a business startup, an established business, a freelancer, an intern, a musician, or anyone else, blogging can help you:

  • Make your name or brand visible
  • Connect with others in your business or interest
  • Reach out to the public about issues you’re passionate about
  • Express yourself
  • Update clients or an audience about projects you’re working on
  • Share your knowledge
  • Learn to write better
  • Share your life with people important to you
  • Connect with your fans or customers
  • Make money

When I started blogging in 2000, it was virtually unheard of, and there were almost no tools to make it easier. I literally hand-coded every page of my blog — including monthly archive pages, “older posts” pages, and so on. Needless to say, I wasn’t a very prolific blogger the first couple of years!

Today, just about anyone can get up and running in a few minutes using free services that make adding a post as easy as writing email. Knowing how to get your content out there is no longer a barrier — if you have something to say, saying it is easy.

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Getting Started

There are several services that offer free blogs to anyone who wants one. The most popular services are WordPress.com and Blogger, although a Google search for “free blog” turns up over 145 million sites — surely there’s one that meets whatever crazy needs or desires you have. I prefer WordPress.com, mainly because I’m familiar with the industry-standard WordPress software that’s used on most of the sites I write for. WordPress.com offers built-in spam protection, a selection of really nice themes, a word processor-like text entry system (no coding necessary), nice stats (to see how much attention your site’s getting), and a lot more. (Note: I don’t work for them or anything, I just like them).

To get started:

  1. Sign up for an account at WordPress.com. Your blog will be at username.wordpress.com
  2. Select a template. There are lots of great ones to choose from. Or you can go with the default.
  3. Start posting.

Have a look at the site I whipped up in just under 5 minutes: dwax.wordpress.com.

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On Being a Blogger

OK, now you have a blog. What are you going to do with it?

The stereotype of bloggers is that we post about our cats and what we had for lunch, but the reality is that there’s bloggers out there writing about every conceivable topic. The two sites I just linked to, for example, are incredibly popular sites about feminism (the one with the cats; they post about dogs, too!) and making money online (the one with the food).

Your blog is only limited by your passions — what do you have to say? Think about what purpose you want your blog to serve — do you want a record of your daily life, or maybe a way to keep your friends and family up-to-date while you’re traveling? Or maybe you want a place to promote your writing, music, or artwork and to keep in touch with your fans? Maybe you want a channel to communicate with your customers — and where they can communicate with you? Perhaps you want to share your insights on politics, freelancing, soccer coaching, high school teaching, or fishing with the world?

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There are a few things you should know about writing a blog, though. While there are examples of every conceivable style of writing on blogs across the Web, there are a few qualities which blog writing tends to share:

  • It’s short: Reading on the screen isn’t as enjoyable as reading on paper, so people tend to shy away from really long pieces. 2,000 words is long for a blog post; 1,000 words is a pretty good goal; short pieces of 300 words or so are perfectly acceptable.
  • Paragraphs are shorter: Because you have to scroll a lot when reading on a screen, paragraphs tend to be shorter so a whole thought can fit in a browser window.
  • Important points are highlighted: Online readers tend to skim through pieces, so web writers often put key points in bold type so their readers can easily pick out the crucial stuff.
  • Bulleted lists are common: Bulleted lists are another way that skimmers are accommodated, making all the main points easily available.
  • It contains links to other sites: Blogging tends to take advantage of the ability to link to toher work, either to offer up references (e.g. a link to a definition of a difficult word or concept on Wikipedia) or to continue conversations started elsewhere (e.g. a link to a post on another blog which you’re responding to).
  • It’s conversational in tone: Blog writing tends to be a little more personal than most writing. What readers tend to respond to is the writer’s unique voice, their personality as expressed through their writing. That means you can use “I” and “you”, you can use slang, you can even swear if it fits your site’s purpose.

All of these “rules” are, of course, broken repeatedly.

Keeping it going

There are millions of blogs on the Internet, but only a tiny fraction of them are active. There are a number of reasons why blogs “die” — people run out of things to say, they get busy, or worst of all, they feel like they’re talking to themselves. Here are a few tips to help you keep your blog up and read:

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  • Create a posting schedule: When you start your blog, commit to posting once a week, or once every two weeks, and block out some time in your schedule to do that. Start with a low posting rate — if you find you have enough time to post more, it will be a pleasant surprise for your readers (as opposed to the disappointment of readers used to seeing you post every day when you start posting every two weeks).
  • Brainstorm a hundred post ideas: Sit down with a notebook and write out a hundred (or 50, or 200, or whatever you can — but set the bar high) topics you could write about. Even better, create 100 titles of forthcoming posts. You can even go another step and write quick outlines of how the post might look, When you are stuck for something to write about, pull out your notebook and write one ff your list.
  • Write posts in advance: Build up a backlog of three or four (or more) posts. This gives you a cushion in case you find yourself stuck for a topic down the road, and you can also use the post scheduling feature sevveral blogs have (WordPress.com and Blogger both allow this) to set up posts for the future if you are going to go on vacation or something.
  • Tell people your address: Let people know you have a blog. Put the URL on your business cards, add it to your email signatures, put it in your profile on social networking sites, include it when you post to forums, and so on.
  • Comment on other people’s blogs: Be an active part of the blogging community. People will see your comments and clock the link to find out more about you. Plus, you’ll make friends in your area of interest.
  • Link to other blogs: When other bloggers see you’ve linked to them, they’ll check you out — and may link back to return the favor.
  • Write a guest post: Lots of high-profile blogs will publish guest posts from other bloggers to help them get some attention. Check your favorite blogs and see if they have information about contributing — if you can’t find anything, email the blogger and ask.
  • Write great content: I’ve saved the most important thing for last. Nobody will read your site if you write poorly, or if it’s boring. Nobody will publish your guest posts, and nobody will link to you. You won’t feel motivated to write, because you’ll feel like nobody is reading you, and because you feel unsatisfied with the quality of the work. You don’t have to be Hemingway, but you do have to develop an authentic, engaging voice.

Making small talk

Don’t feel like committing yourself to all that just to express your random thoughts? Try “micro-blogging”, blog-like systems specially designed for short posts on whatever’s on your mind at the moment. The two best known are tumblr and Twitter, both of which allow you to easily post little bits of content — for example, by text messaging a thought, or sending a photo from your mobile phone, or grabbing a video from YouTube.

These services aren’t just for sharing with friends, either. Lots of businesses are starting to recognize the value in having their own Twitter feeds or tumblr blogs, to quickly issue updates and “thoughts of the day” and other stuff intended to put a human face on their company.

Ready, set, blog!

In the time it’s taken you to read this post, you could have set up a blog and published three 300-word posts already. It’s easy, it’s fun, and if you play your cards right, it could make you some money. Not just because you can put ads up or sell products using a blog (though you can do both of those things), but because a blog gives potential employers, clients, and customers a way to find out more about you and to build a relationship with you or your company that’s more human (and humanizing) that the simple exchange of dollars for products. Whatever your line of business, you or your company will be looked up on the Web, and if they don’t find your site, they’ll find other people’s sites about you — or nothing at all. Much better, I think, to take control of your online self, and a blog is an easy and cheap way to get started.

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The Gentle Art of Saying No

The Gentle Art of Saying No

No!

It’s a simple fact that you can never be productive if you take on too many commitments — you simply spread yourself too thin and will not be able to get anything done, at least not well or on time.

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But requests for your time are coming in all the time — through phone, email, IM or in person. To stay productive, and minimize stress, you have to learn the Gentle Art of Saying No — an art that many people have problems with.

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What’s so hard about saying no? Well, to start with, it can hurt, anger or disappoint the person you’re saying “no” to, and that’s not usually a fun task. Second, if you hope to work with that person in the future, you’ll want to continue to have a good relationship with that person, and saying “no” in the wrong way can jeopardize that.

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But it doesn’t have to be difficult or hard on your relationship. Here are the Top 10 tips for learning the Gentle Art of Saying No:

  1. Value your time. Know your commitments, and how valuable your precious time is. Then, when someone asks you to dedicate some of your time to a new commitment, you’ll know that you simply cannot do it. And tell them that: “I just can’t right now … my plate is overloaded as it is.”
  2. Know your priorities. Even if you do have some extra time (which for many of us is rare), is this new commitment really the way you want to spend that time? For myself, I know that more commitments means less time with my wife and kids, who are more important to me than anything.
  3. Practice saying no. Practice makes perfect. Saying “no” as often as you can is a great way to get better at it and more comfortable with saying the word. And sometimes, repeating the word is the only way to get a message through to extremely persistent people. When they keep insisting, just keep saying no. Eventually, they’ll get the message.
  4. Don’t apologize. A common way to start out is “I’m sorry but …” as people think that it sounds more polite. While politeness is important, apologizing just makes it sound weaker. You need to be firm, and unapologetic about guarding your time.
  5. Stop being nice. Again, it’s important to be polite, but being nice by saying yes all the time only hurts you. When you make it easy for people to grab your time (or money), they will continue to do it. But if you erect a wall, they will look for easier targets. Show them that your time is well guarded by being firm and turning down as many requests (that are not on your top priority list) as possible.
  6. Say no to your boss. Sometimes we feel that we have to say yes to our boss — they’re our boss, right? And if we say “no” then we look like we can’t handle the work — at least, that’s the common reasoning. But in fact, it’s the opposite — explain to your boss that by taking on too many commitments, you are weakening your productivity and jeopardizing your existing commitments. If your boss insists that you take on the project, go over your project or task list and ask him/her to re-prioritize, explaining that there’s only so much you can take on at one time.
  7. Pre-empting. It’s often much easier to pre-empt requests than to say “no” to them after the request has been made. If you know that requests are likely to be made, perhaps in a meeting, just say to everyone as soon as you come into the meeting, “Look guys, just to let you know, my week is booked full with some urgent projects and I won’t be able to take on any new requests.”
  8. Get back to you. Instead of providing an answer then and there, it’s often better to tell the person you’ll give their request some thought and get back to them. This will allow you to give it some consideration, and check your commitments and priorities. Then, if you can’t take on the request, simply tell them: “After giving this some thought, and checking my commitments, I won’t be able to accommodate the request at this time.” At least you gave it some consideration.
  9. Maybe later. If this is an option that you’d like to keep open, instead of just shutting the door on the person, it’s often better to just say, “This sounds like an interesting opportunity, but I just don’t have the time at the moment. Perhaps you could check back with me in [give a time frame].” Next time, when they check back with you, you might have some free time on your hands.
  10. It’s not you, it’s me. This classic dating rejection can work in other situations. Don’t be insincere about it, though. Often the person or project is a good one, but it’s just not right for you, at least not at this time. Simply say so — you can compliment the idea, the project, the person, the organization … but say that it’s not the right fit, or it’s not what you’re looking for at this time. Only say this if it’s true — people can sense insincerity.

Featured photo credit: Pexels via pexels.com

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