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The experience must be finished to enjoy the fruits of the effort

The experience must be finished to enjoy the fruits of the effort

Meetings are a necessity to promote good communication in any business. Well run, focused and organized meetings offer the opportunity to insure that all the participants are engaged in a cooperative effort. On the other hand – disorganized meetings with no well defined goals inhibit positive communication and lead the participants to wonder if the organizers of the meeting really know what they are doing. We’ve probably all experienced that that feeling! Let’s review a few essentials for a well organized meeting that will promote positive communication and insure that participants leave with renewed enthusiasm and determination. Most people are well aware of the first three items, although they are too often ignored. However, even the most efficient meeting often is ineffective because it ended without finalizing the experience.

1. Identify the goal of the meeting. It is critical to identify what information is being shared or what decisions are going to be made. It is also important to reflect on what knowledge the participants will have acquired after they leave. The communication must start prior to the meeting.

2. Establish an agenda. Set the time. It is just as important to set an end time as it is the start time. Otherwise the meeting turns into a session that loses its’ purpose. Identify the leader and the participants and all should know what they are expected to bring to the meeting. Communication efforts that are not well planned in advance will only hinder the communication that takes place during the meeting.

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3. Maintain the focus of the meeting. It is not uncommon for meetings to be lengthy and meandering because participants are allowed to inject information or opinion that is not salient to the goal of communication that was identified for this particular meeting. A strong and determined leader is necessary for the most effective communication outcome.

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4. Finalize the experience! Summarize the results of the meeting before the participants depart. It is incumbent on the leader to complete this most critical step to successful communication. Highlight the information that has been shared. Thank the participants for their efforts and point out what the attendees are now to do with this information. Repeat clearly what decisions have been made. This is not a rehash of the meeting but the identification of any new responsibilities or deadlines that may have been imposed. Ask specific questions to establish that all attendees understand their specific goals and the time frames for completion or compliance. Point out what coordination may have to take place between individuals or departments. If important decisions have been made, set the time for the next meeting and clarify what is expected to be accomplished in the intervening period. Clarify any questions that have been raised.

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Leon Ho

Founder of Lifehack

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Last Updated on September 17, 2019

10 Simple Ways To Always Think Positive Thoughts

10 Simple Ways To Always Think Positive Thoughts

Positive thinking can lead to a lot of positive change in your life. Developing an optimistic outlook can be good for both your physical and mental health.

But sometimes, certain situations arise in life that makes it hard to keep a positive outlook. Take steps to make positive thinking become more like your second nature and you’ll reap the biggest benefits.

Here are 10 ways to make thinking positive thoughts easy:

1. Spend Time with Positive People

If you surround yourself with constant complainers, their negativity is likely to rub off on you.

Spend time with positive friends and family members to increase the likelihood that their positive thinking habits will become yours too. It’s hard to be negative when everyone around you is so positive.

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2. Take Responsibility for Your Behavior

When you encounter problems and difficulties in life, don’t play the role of the victim. Acknowledge your role in the situation and take responsibility for your behavior.

Accepting responsibility can help you learn from mistakes and prevent you from blaming others unfairly.

3. Contribute to the Community

One of the best ways to feel good about what you have, is to focus on what you have to give.

Volunteer in some manner and give back to the community. Helping others can give you a new outlook on the world and can assist you with positive thinking.

4. Read Positive and Inspirational Materials

Spend time each day reading something that encourages positive thinking. Read the Bible, spiritual material, or inspirational quotes to help you focus on what’s important to you in life. It can be a great way to start and end your day.

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Some recommendations for you:

5. Recognize and Replace Negative Thoughts

You won’t be successful at positive thinking if you’re still plagued by frequent negative thoughts. Learn to recognize and replace thoughts that are overly negative. Often, thoughts that include words like “always” and “never” signal that they aren’t true.

If you find yourself thinking something such as, “I always mess everything up,” replace it with something more realistic such as, “Sometimes I make mistakes but I learn from them.”

There’s no need to make your thoughts unrealistically positive, but instead, make them more realistic.

6. Establish and Work Toward Goals

It’s easier to be positive about problems and setbacks when you have goals that you’re working toward. Goals will give you motivation to overcome those obstacles when you encounter problems along the way. Without clear goals, it’s harder to make decisions and gauge your progress.

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Learn to set SMART goals to help you achieve more.

7. Consider the Consequences of Negativity

Spend some time thinking about the consequences of negative thinking. Often, it can become a self-fulfilling prophecy.

For example, a person who thinks, “I probably won’t get this job interview,” may put less effort into the interview. As a result, he may decrease his chances of getting the job.

Create a list of all the ways negative thinking impacts your life. It likely influences your behavior, your relationships, and your feelings. Then, create a list of the ways in which positive thinking could be beneficial.

8. Offer Compliments to Others

Look for reasons to compliment others. Be genuine in your praise and compliments, but offer it frequently. This will help you look for the good in other people.

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9. Create a Daily Gratitude List

If you start keeping a daily gratitude list, you’ll start noticing exactly how much you have to be thankful for. This can help you focus on the positive in your life instead of thinking about all the bad things that have happened in the day.

Getting in the habit of showing an attitude of gratitude makes positive thinking more of a habit. Here’re 40 Simple Ways To Practice Gratitude.

10. Practice Self-Care

Take good care of yourself and you’ll be more equipped to think positively.

Get plenty of rest and exercise and practice managing your stress well. Taking care of your physical and mental health will provide you with more energy to focus on positive thinking.

Learn about these 30 Self-Care Habits for a Strong and Healthy Mind, Body and Spirit.

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Featured photo credit: DESIGNECOLOGIST via unsplash.com

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