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The Daily 5 Minutes; 9 Questions

The Daily 5 Minutes; 9 Questions

After reading my article here last week, and clicking through some of the related links to find this one, a Lifehack.org reader sent me an email with this request;

“I notice you mention the Daily 5 Minutes pretty frequently, and seems you’ve written a lot about it. Can you point me to one how-to kind of post that I can share with the rest of my managers?”

I didn’t have something to send him at the time, so I wrote it up, and thought I’d share it with all of you this week.

Hearing about it for the first time? When asked to zero in on the best of my Managing with Aloha recommendations, I tell managers that if there is just one tool they incorporate into their everyday practice, have it be The Daily 5 Minutes. Very briefly, it is a simple habit. Each day, without fail, managers are to give five minutes of no-agenda time to at least one of their employees.

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Your time is one of the most precious resources you have, and to give it as a gift to someone in the form of the Daily Five Minutes just may be one of the best work-expressions of unconditional aloha there is.

When you give it, creating it as your habit and as your workplace expectation, the D5M does so many things for you:

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  • It trains you to be a better listener, a better manager, and a better coach
  • It trains you to ask great questions
  • It improves communication effectiveness with its ease and regularity
  • It establishes great relationships with each person you give it to
  • It converts unproductive time into found opportunity
  • It eliminates workplace interruptions due to the ‘I forgots’
  • It teaches people to both give and receive time and attention at work, and
  • It assures that none of those people slip below the radar
  • It promotes inclusivity and collaboration, engagement and ownership
  • It is straightforward and simple, employing something we all can do (just talk to each other)
  • Best of all, it’s quick! It only takes 5 minutes a day!

How can you deny yourself all these benefits if you are a manager?

So about that how-to … This is the latest I have written on The Daily 5 Minutes, capturing the best of my links on the practice all in one post as Gary had requested: The Daily 5 Minutes: 9 Questions.

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The 9 Questions are designed to walk you through getting started with a full understanding of what the Daily Five Minutes involves, and the post includes a link to a pdf which is the D5M excerpt from my book. These 9 Questions come from a seminar format we teach the D5M with, when practicing via situational art role-play in our SLC classes for new supervisors. They cover what the D5M is, why it must be a habit and who it involves, what the how-to and benefits are for both givers (managers) and receivers (staff), and how to start and end it.

Why do I give it away for free? I want you to do it. Within you is all the talent we need to engineer a workplace revolution of aloha, and I am convinced that the D5M can get you started. Start it today.

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Related posts here on Lifehack.org:

Post Author:
Rosa Say is the author of Managing with Aloha, Bringing Hawaii’s Universal Values to the Art of Business. She fervently believes that work can inspire, and that great managers and leaders can change our lives for the better. You can visit her here each Thursday, and on www.managingwithaloha.com. Rosa writes for Lifehack.org to freely offer her coaching to those of us who aspire to be greater than we are, for she also believes in us. Writing on What Great Managers Do is one of her favorite topics.

More by this author

Rosa Say

Rosa is an author and blogger who dedicates to helping people thrive in the work and live with purpose.

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Last Updated on December 10, 2019

5 Smart Reasons to Start Journal Writing Today

5 Smart Reasons to Start Journal Writing Today

Here’s the truth: your effectiveness at life is not what it could be. You’re missing out.

Each day passes by and you have nothing to prove that it even happened. Did you achieve something? Go on a date? Have an emotional breakthrough? Who knows?

But what you do know is that you don’t want to make the same mistakes that you’ve made in the past.

Our lives are full of hidden gems of knowledge and insight, and the most recent events in our lives contain the most useful gems of all. Do you know why? It’s simple, those hidden lessons are the most up to date, meaning they have the largest impact on what we’re doing right now.

But the question is, how do you get those lessons? There’s a simple way to do it, and it doesn’t involve time machines:

Journal writing.

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Improved mental clarity, the ability to see our lives in the big picture, as well as serving as a piece of evidence cataloguing every success we’ve ever had; we are provided all of the above and more by doing some journal writing.

Journal writing is a useful and flexible tool to help shed light on achieving your goals.

Here’s 5 smart reasons why you should do journal writing:

1. Journals Help You Have a Better Connection with Your Values, Emotions, and Goals

By journaling about what you believe in, why you believe it, how you feel, and what your goals are, you understand your relationships with these things better. This is because you must sort through the mental clutter and provide details on why you do what you do and feel what you feel.

Consider this:

Perhaps you’ve spent the last year or so working at a job you don’t like. It would be easy to just suck it up and keep working with your head down, going on as if it’s supposed to be normal to not like your job. Nobody else is complaining, so why should you, right?

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But a little journal writing will set things straight for you. You don’t like your job. You feel like it’s robbing you of happiness and satisfaction, and you don’t see yourself better there in the future.

The other workers? Maybe they don’t know, maybe they don’t care. But you do, you know and care enough to do something about it. And you’re capable of fixing this problem because your journal writing allows you to finally be honest with yourself about it.

2. Journals Improve Mental Clarity and Help Improve Your Focus

If there’s one thing journal writing is good for, it’s clearing the mental clutter.

How does it work? Simply, whenever you have a problem and write about it in a journal, you transfer the problem from your head to the paper. This empties the mind, allowing allocation of precious resources to problem-solving rather than problem-storing.

Let’s say you’ve been juggling several tasks at work. You’ve got data entry, testing, e-mails, problems with the boss, and so on—enough to overwhelm you—but as you start journal writing, things become clearer and easier to understand: Data entry can actually wait till Thursday; Bill kindly offered earlier to do my testing; For e-mails, I can check them now; the boss is just upset because Becky called in sick, etc.

You become better able to focus and reason your tasks out, and this is an indispensable and useful skill to have.

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3. Journals Improve Insight and Understanding

As a positive consequence of improving your mental clarity, you become more open to insights you may have missed before. As you write your notes out, you’re essentially having a dialogue with yourself. This draws out insights that you would have missed otherwise; it’s almost as if two people are working together to better understand each other. This kind of insight is only available to the person who has taken the time to connect with and understand themselves in the form of writing.

Once you’ve gotten a few entries written down, new insights can be gleaned from reading over them. What themes do you see in your life? Do you keep switching goals halfway through? Are you constantly dating the same type of people who aren’t good for you? Have you slowly but surely pushed people out of your life for fear of being hurt?

All of these questions can be answered by simply self-reflecting, but you can only discover the answers if you’ve captured them in writing. These questions are going to be tough to answer without a journal of your actions and experiences.

4. Journals Track Your Overall Development

Life happens, and it can happen fast. Sometimes we don’t take the time to stop and look around at what’s happening to us at each moment. We don’t get to see the step-by-step progress that we’re making in our own lives. So what happens? One day it’s the future, and you have no idea how you’ve gotten there.

Journal writing allows you to see how you’ve changed over time, so you can see where you did things right, and you can see where you took a misstep and fell.

The great thing about journals is that you’ll know what that misstep was, and you can make sure it doesn’t happen again—all because you made sure to log it, allowing yourself to learn from your mistakes.

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5. Journals Facilitate Personal Growth

The best thing about journal writing is that no matter what you end up writing about, it’s hard to not grow from it. You can’t just look at a past entry in which you acted shamefully and say “that was dumb, anyway!” No, we say “I will never make a dumb choice like that again!”

It’s impossible not to grow when it comes to journal writing. That’s what makes journal writing such a powerful tool, whether it’s about achieving goals, becoming a better person, or just general personal-development. No matter what you use it for, you’ll eventually see yourself growing as a person.

Kickstart Journaling

How can journaling best be of use to you? To vent your emotions? To help achieve your goals? To help clear your mind? What do you think makes journaling such a useful life skill?

Know the answer? Then it’s about time you reap the benefits of journal writing and start putting pen to paper.

Here’s what you can do to start journaling:

Featured photo credit: Jealous Weekends via unsplash.com

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