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Six Major Mistakes When Doing Powerpoint Presentations

Six Major Mistakes When Doing Powerpoint Presentations

powerpoint slide presentations

    One of the editors here at Lifehack, Chris Smith, frequently writes about technology. As I was reading some of his recent articles, I was influenced to write a tech article of my own, so here it is.

    So, you are sitting in a company meeting and the presenter puts up the first slide. You are probably thinking to yourself,

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    “Oh no, not another Powerpoint presentation – BORING!”

    Unfortunately, most people who use Powerpoint, Keynote or other similar software for making slide presentations completely abuse the technology. Instead of using these programs to enhance their presentations, they end up putting their audiences to sleep instead.

    I’ve been guilty of abusing this technology myself when I first started using Powerpoint as a product marketing manager. Originally, the intent was to replace the use of cumbersome overhead slides and when I realized just how easy it was to create new slides with a computer program, like everybody else, I just went crazy with it.

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    I’m still using Powerpoint these days in my talks and seminars but fortunately after seeing many others make the same mistakes that I did with their presentations, I took it upon myself to get some training on how to best use this tool. To help you out with your own presentations, I have identified six major mistakes that most Powerpoint users make and how you can avoid them.

    1 – Text Too Small

    Quite often, the text used on slides is much too small to read once projected on a screen. A good test to use is go to the back of the room where the furthest audience member would be sitting before you do your presentation.  Put on the slide with the smallest sized text. If you can’t make out the text easily, then neither will any audience member sitting in the back of the room. You will have to make your text size larger (I would suggest at least 35-40 font size minimum). Also, it is a good idea to use sans-serif fonts like Arial (rather than serif fonts like Times Roman) on slides since they are easier on the eyes on a screen.

    2 – Too Much Text

    Another major mistake that many people make is trying to fit in too much text on any single slide. It is a nightmare for audiences when they see a slide jammed full of text. If audience members start reading all the text on such a slide, they will not be able to listen to you as the speaker at the same time. A good rule of thumb to use is have no more than four to five bullet points per slide (I often use just three points) and no more than five words per point. If you have more bullet points, divide them up on separate slides.

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    3 – Reading Off Each Word

    A sure sign of an ineffective presenter is when he or she looks at the screen and reads off every last word up on the slides. From a presentation skills point of view, this is bad because the presenter loses eye contact with the audience. You also don’t want the audience to have to look at your backside all the time. Again, limit the number of words on each bullet point so that you can speak more naturally by expanding on what is actually on each slide.

    4 – Abusing The Bells And Whistles

    Another indicator of an inexperienced Powerpoint user is when too many of the fancy functions from the program are used in the presentation. This would include the use of too many different slide transitions, animations, sound effects, etc. You are not there to impress the audience with your vast knowledge of the different bells and whistles that Powerpoint has. These can get rather tiring on the audience. Keep things simple and remember that the slides are there to enhance your verbal presentation, not the other way around.

    5 – Ineffective Use Of Images

    It is true that a picture is worth a thousand words and images can definitely enhance your presentation. The key is to use them to illustrate major points you are making. Don’t have too many images on any single slide. I usually use just one image per slide. Make sure the image is good enough quality by testing it out on a wall or screen first. Sometimes images that look fine on your computer monitor may end up looking bad when blown up on a wall. Also, make sure any images you use are relevant to the points you are making during your presentation. Don’t just put up images for the sake of having pictures up there. There must be some obvious connection between the images you use and the points you are trying to make.

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    6 – Not Having Backups

    Technology is technology. This means that it can fail when least expected. I’ve had to resort to using somebody else’s laptop when my own failed. It was a good thing that I had a backup copy of my Powerpoint file on a flash drive. From a speaker point of view, it is also a good idea to be able to deliver your presentation without the slides just in case of projector failure. I often bring some props to use in case I have to do a sudden version of my talk without slides and yes, I have had to do this in one or two cases.

    So there you have it. If you can avoid just these six major mistakes that many presenters make out there, the effectiveness of your presentations will be increased dramatically. After you have created them, rehearse your presentations in advance with the slides, as your efforts will make you appear to be a more professional presenter in front of audiences.

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    Last Updated on August 14, 2018

    21 Best Tips On Making A Long Distance Relationship Work

    21 Best Tips On Making A Long Distance Relationship Work

    Many people believe that long distance relationships are never going to work out. Your family may discourage it, and some of your best friends may advise you not to take it too seriously, in case you get your heart broken.

    Nobody says it is going to be easy — the extra distance makes many things unachievable. Things could get complicated, and you could get sad and lonely at times.

    However, the extra distance also makes the simplest things the sweetest, being able to hold the other person’s hand, eating together at the same table, feeling each other’s touch, taking a walk together, smelling each other’s hair… these small wishes could suddenly mean so much more in a long distance relationship.

    Long distance relationships may be tough but they have their own surprises too. To keep your love alive and strong, here are 21 tips to make your long distance relationship work:

    1. Avoid excessive communication.

      It is unwise to be overly “sticky” and possessive. You two don’t really have to communicate 12 hours a day to keep the relationship going. Many couples think that they need to compensate for the distance by doing more. This is not true. And it might only make things worse. Soon you would get tired of “loving.” Remember: Less is more. It is not about spamming — you are only going to exhaust yourselves. It’s really about teasing at the right moments and tugging at the right spots.

      2. See it as an opportunity.

      “If you want to live together, you first need to learn how to live apart.” – Anonymous

      View it as a learning journey for the both of you. See it as a test of your love for each other. As the Chinese saying goes, “Real gold is not afraid of the test of fire.” Instead of thinking that this long distance relationship is pulling you two apart, you should believe that through this experience, the both of you will be bound together even stronger.

      As Emma says it to Will in season four of Glee,

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      “I would rather be here, far from you, but feeling really close, rather than close to you but feeling really far away.” – Emma, Glee Season 4

      3. Set some ground rules to manage your expectations.

        Both of you need to be clear with what you expect of each other during this long distance relationship. Set some ground rules so that none of you will do things that will take the other party by surprise. For instance, are you two exclusive? Is it alright for the other person to go on dates? What is your commitment level? It’s better to be open with each other about all these things.

        4. Try to communicate regularly, and creatively.

        Greet each other “good morning” and “good night” every day — this is a must. On top of that, try to update your partner on your life and its happenings, however mundane some of the things may seem. To up the game, send each other pictures, audio clips and short videos from time to time. By putting in this kind of effort, you make the other person feel loved and attended to.

        5. Talk dirty with each other.

          Sexual tension is undoubtedly one of the most important things between couples. Sexual desire is like a glue that keeps both parties from drifting apart. Not only is sex a biological need, it is an emotional one as well. Keep the flames burning by sending each other teasing texts filled with sexual innuendos and provocative descriptions. Sexy puns work pretty well too.

          6. Avoid “dangerous” situations.

          If you already know that going to the club or going drinking with your group of friends late at night will displease your partner, then you should either 1. Not do it or 2. Tell your partner beforehand so as to reassure him/her. Don’t be careless about this sort of matter because your partner is only going to be extra worried or extra suspicious, and of course, very upset, because you are putting him/her in a position where he/she feels powerless or lacking in control.

          Also, It could be easy for you to fall into the trap which you, unconsciously or not, set up for yourself by “hanging out” with your office eye-candy after work, or going out with a girl or guy from your past who has been flirting with you. You need to recognize the dangers before entering into the situation. Don’t just listen to your heart. Listen to your mind too.

          7. Do things together.

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            Play an online game together. Watch a documentary on YouTube or Vimeo at the same time. Sing to each other on Skype while one of you plays the guitar. “Take a walk together” outside while video-calling each other. Go online-shopping together — and buy each other gifts (See #13). You really have to be creative and spontaneous about it.

            8. Do similar things.

            Recommend books, TV shows, movies, music, news and etc. to each other. When you read, watch and listen to the same things, you get to have more topics in common to talk about. This is a good to create some shared experiences even though you are living apart.

            9. Make visits to each other.

              Visits are the highlight of every long distance relationship. After all the waiting and yearning and abstinence, you finally get to meet each other to fulfill all the little things like kissing, holding hands, etc. which are all common to other couples but so very special and extra intimate for people in long distance relationships. It will be like fireworks, glitter bombs, confetti, rainbows and butterflies everywhere.

              10. Have a goal in mind.

              “What do we want to achieve at the end of the day?” “How long are we going to be apart?” “What about the future?” These are the questions you two need to ask yourselves. The truth is, no couple can be in a long distance relationship for forever. Eventually we all need to settle down.

              So make a plan with each other. Do up a timeline, marking down the estimated times apart and times together, and draw an end goal. It is important that you two are on the same page and have the same goals. So that even if you are not living in the same space and the same timezone, both of you are still working together in the same direction towards a future that includes one another.

              11. Enjoy your alone time and your time with your friends and family.

                You are alone but you are not lonely, unless you choose to feel like it. You don’t have to let your world revolve around your partner — you still have you, your friends and your family. Take this time apart to do more with your friends and family. Go to the gym more often. Get a new hobby. Binge-watch shows. There are plenty of things for you to do that doesn’t involve your partner.

                12. Stay honest with each other.

                Talk about your feelings of fear, insecurity, jealousy, apathy, whatsoever. If you try to hide anything from your partner, that secret will sooner or later swallow you up from inside out. Don’t try to deal with things all by yourself. Be open and honest with each other. Let your partner help you and give you the support you need. it’s better to look at the problem during its initial stage than to only disclose it when it’s all too late.

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                13. Know each other’s schedules.

                  It’s helpful to know when the other person is busy and when he/she is free, so that you can drop a text or make a call at the right time. You wouldn’t want to disturb your partner when he/she is in the middle of class or halfway through a business meeting. Know the small and big events that are taking place or will take place in each other’s life e.g. college mid-terms and exams, important business trips and meetings, job interviews and etc. This is especially essential when the both of you are living in different time zones.

                  14. Keep track of each other’s social media activities.

                  Like each other’s photos on Facebook and Instagram. Tweet each other. Tag each other. Share things on each other’s walls. Show that you care. Be cool about stalking each other.

                  15. Gift a personal object for the other person to hold on to.

                    There is power in a memento. Be it a small pendent, a ring, a keychain, a collection of songs and videos, or a bottle of fragrance. We often attach meanings to the little things and items found in our everyday life, whether knowingly or not. This is what we all do — we try to store memories in physical things, in the hope that when our mind fails us, we can look or hold on to something that will help us remember. This is why something so simple can mean so much to a person, when others may see little or no value in it.

                    16. Get a good messaging app.

                    This is extremely important because texting is the most frequent and common way of communication the two of you have. You need a good messaging app on your phones that allow interactions beyond just words and emoticons.

                    Personally, I use this messaging app called LINE. I find it highly effective because it has a huge reserve of playful and very funny “stickers” that are free for its users to use. You can also go to the app’s “Sticker Shop” to download (or gift!) extra stickers of different themes (e.g. Hello Kitty, Pokemon, Snoopy, MARVEL and etc.) at a low price. From time to time, the app also gives out free sticker sets for different promotions. This messaging app is cute and easy to learn to use.

                    17. Snail-mail your gift.

                      Mail each other postcards and hand-written love letters. Send each other gifts across the globe from time to time. Flower deliveries on birthdays, anniversaries and Valentine’s Day. Shop online and surprise each other with cool T-shirts, sexy underwear and such.

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                      18. Stay positive.

                      You need to be constantly injecting positive energy into the long distance relationship to keep it alive. Yes, the waiting can be painful and you can sometimes feel lonely but you need to remind yourself that the fruits at the end will be sweet as heaven. One good trick to staying positive is to be grateful all the time. Be thankful that you have someone to love — someone who also loves you back. Be thankful for the little things, like the hand-made letter that arrived safely in your mailbox the other day. Be thankful for each other’s health and safety.

                      19. Keep each other updated on each other’s friends and family.

                        Because gossips and scandals are always the best things to go on and on about.

                        20. Video-call whenever possible.

                        Because looking into each other’s eyes and hearing each other’s voices can make everything feel alright again.

                        21. Give each other pet names.

                        Because it’s cute. It keeps the lovey-dovey going.

                          If you still aren’t sure how to make your long distance relationship work, try to answer these questions with your partner together:

                          Long Distance Relationship Is No Issue If You Have Great Answers to These Questions!

                          Featured photo credit: Unsplash via unsplash.com

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