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Should Your Workplace Ban Facebook?

Should Your Workplace Ban Facebook?

    “I want to ban Facebook.”

    This was the statement posed to me by my project manager at my new job. He personally doesn’t like the use of Facebook at work. His opinion is that it’s a time-sink, that employees aren’t being paid to surf on Facebook.

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    While one survey has shown the drop in focus and productivity with being on Facebook , there is a flip side to the coin. If you have a social media presence on Facebook, then yes, it is your job to be on Facebook. If you work with volunteers, then perhaps you need to be on Facebook during working hours to assist in coordinating schedules. Likewise if you’re in the marketing or sales departments.

    Solving the wrong problem?

    Even if these scenarios don’t fit your situation, some people will argue that it’s a management issue, not a technology issue.

    “If you don’t want your people on Facebook during working hours, then tell them. If they can’t seem to follow that rule, then find somebody else who can.”

    True, except for the cost and time of training them. Here’s the thing. If you block it on their computers, then they will simply access it on their phones. The time sink won’t go away, but simply move to another device. True, it’ll be easier to spot, but the core problem is still there.

    Security Concerns

    From an IT Security manager’s perspective, there are some valid reasons to block Facebook at work. Compromised Facebook (and Twitter) accounts are a current form of malware distribution. Today’s users know to not open email attachments from strangers, but a link that your friend sent to you via a Facebook message or direct message in your Twitter account? Well…that’s safe because you know that person.

    Except it’s not.

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    I got caught with this one. It was in an email from my wife, who sends me links all the time. I opened it and my Yahoo account got compromised.

    These things happen. People will argue that it doesn’t matter whether it’s Facebook, Twitter, Google Plus or some other site. You can still get compromised. The thing is, it’s a valid argument. SO we just block the entire Internet? Or do we load up the computers on the network with ten different anti-virus and anti-malware products and hope for the best, while our machines slow down to a crawl?

    Is it a good thing that your employee may be banning Facebook? Possibly. There are some people who have lost their jobs over posting things to Facebook. This could also be because of comments like “I’m so bored.” Some managers will take that as a challenge and either bury you in work so that you won’t be bored anymore, or worse, they’ll simply fire you because you can’t seem to find something productive to do on your own. Both possibilities are bad. It’s similar to only sending funny jokes via email to your co-workers. The occasional funny joke is fine, but when it’s all you ever send them, it sends the wrong message. The one that says “You don’t have enough to do.”

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    So where do we stand?

    The interesting thing is, the discussion is far from over on this issue. On the one hand, there’s the loss of productivity and the possible leakage of trade secrets, along with the infection vector for malware and viruses. On the other hand, employees aren’t children. They should be smart enough to know that they aren’t being paid to be on Facebook or any other social media site. However, sometimes they need a break from the task at hand, and a little dip into Farmville may do the trick. It’s not any different than walking around the block.

    Ultimately, I’m going to do what my boss tells me to do. Personally? I think that if we ban it, I will get a tremendous increase in the amount of calls and emails that I get, reporting that “they can’t get on Facebook”. Then they will be mad at me and go find another way to do it, either via their phones or by screwing up their work computers (that I have to fix). Do I agree that it’s an issue? Sure, but I don’t think that banning Facebook (or any other site) is the answer.

    What do you think? Sound off in the comments.

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    (Photo credit: Woman Signing Into Facebook on Tablet via Shutterstock)

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    Last Updated on September 18, 2020

    13 Helping Points When Things Don’t Go Your Way

    13 Helping Points When Things Don’t Go Your Way

    For the original article by Celestine: 13 Helping Points When Things Don’t Go Your Way

    “We all have problems. The way we solve them is what makes us different.” ~Unknown

    “It’s not stress that kills us, it is our reaction to it.” – Hans Selye

    Have you ever experienced moments when things just don’t go your way? For example, losing your keys, accidentally spilling your drink, waking up late, missing your buses/trains, forgetting to bring your things, and so on?

    You’re not alone. All of us, myself included, experience times when things don’t go as we expect.

    Here is my guide on how to deal with daily setbacks.

    1. Take a step back and evaluate

    When something bad happens, take a step back and evaluate the situation. Some questions to ask yourself:

    1. What is the problem?
    2. Are you the only person facing this problem in the world today?
    3. How does this problem look like at an individual level? A national level? On a global scale?
    4. What’s the worst possible thing that can happen to you as a result of this?
    5. How is it going to impact your life in the next 1 year? 5 years? 10 years?

    Doing this exercise is not to undermine the problem or disclaiming responsibility, but to consider different perspectives, so you can adopt the best approach for it. Most problems we encounter daily may seem like huge issues when they crop up, but most, if not all, don’t have much impact in our life beyond that day.

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    2. Vent if you have to, but don’t linger on the problem

    If you feel very frustrated and need to let off some steam, go ahead and do that. Talk to a friend, complain, crib about it, or scream at the top of your lungs if it makes you happy.

    At the same time, don’t get caught up with venting. While venting may temporarily relieve yourself, it’s not going to solve the problem ultimately. You don’t want to be an energy vampire.

    Vent if there’s a need to, but do it for 15 to 20 minutes. Then move on.

    3. Realize there are others out there facing this too

    Even though the situation may be frustrating, you’re not alone. Remember there are almost 7 billion people in the world today, and chances are that other people have faced the same thing before too. Knowing it’s not just you helps you to get out of a self-victimizing mindset.

    4. Process your thoughts/emotions

    Process your thoughts/emotions with any of the four methods:

    1. Journal. Write your unhappiness in a private diary or in your blog. It doesn’t have to be formal at all – it can be a brain dump on rough paper or new word document. Delete after you are done.
    2. Audio taping. Record yourself as you talk out what’s on your mind. Tools include tape recorder, your PC (Audacity is a freeware for recording/editing audio) and your mobile (most mobiles today have audio recording functions). You can even use your voice mail for this. Just talking helps you to gain awareness of your emotions. After recording, play back and listen to what you said. You might find it quite revealing.
    3. Meditation. At its simplest form, meditation is just sitting/lying still and observing your reality as it is – including your thoughts and emotions. Some think that it involves some complex mambo-jumbo, but it doesn’t.
    4. Talking to someone. Talking about it with someone helps you work through the issue. It also gets you an alternate viewpoint and consider it from a different angle.

    5. Acknowledge your thoughts

    Don’t resist your thoughts, but acknowledge them. This includes both positive and negative thoughts.

    By acknowledging, I mean recognizing these thoughts exist. So if say, you have a thought that says, “Wow, I’m so stupid!”, acknowledge that. If you have a thought that says, “I can’t believe this is happening to me again”, acknowledge that as well.

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    Know that acknowledging the thoughts doesn’t mean you agree with them. It’s simply recognizing the existence of said thoughts so that you can stop resisting yourself and focus on the situation on hand.

    6. Give yourself a break

    If you’re very stressed out by the situation, and the problem is not time sensitive, then give yourself a break. Take a walk, listen to some music, watch a movie, or get some sleep. When you’re done, you should feel a lot more revitalized to deal with the situation.

    7. Uncover what you’re really upset about

    A lot of times, the anger we feel isn’t about the world. You may start off feeling angry at someone or something, but at the depth of it, it’s anger toward yourself.

    Uncover the root of your anger. I have written a five part anger management series on how to permanently overcome anger.

    After that, ask yourself: How can you improve the situation? Go to Step #9, where you define your actionable steps. Our anger comes from not having control on the situation. Sitting there and feeling infuriated is not going to change the situation. The more action we take, the more we will regain control over the situation, the better we will feel.

    8. See this as an obstacle to be overcome

    As Helen Keller once said,

    “Character cannot be developed in ease and quiet. Only through experiences of trial and suffering can the soul be strengthened, vision cleared, ambition inspired and success achieved.”

    Whatever you’re facing right now, see it as an obstacle to be overcome. In every worthy endeavor, there’ll always be countless obstacles that emerge along the way. These obstacles are what separate the people who make it, and those who don’t. If you’re able to push through and overcome them, you’ll emerge a stronger person than before. It’ll be harder for anything to get you down in the future.

    9. Analyze the situation – Focus on actionable steps

    In every setback, there are going to be things that can’t be reversed since they have already occurred. You want to focus on things that can still be changed (salvageable) vs. things that have already happened and can’t be changed. The only time the situation changes is when you take steps to improve it. Rather than cry over spilt milk, work through your situation:

    1. What’s the situation?
    2. What’s stressing you about this situation?
    3. What are the next steps that’ll help you resolve them?
    4. Take action on your next steps!

    After you have identified your next steps, act on them. The key here is to focus on the actionable steps, not the inactionable steps. It’s about regaining control over the situation through direct action.

    10. Identify how it occurred (so it won’t occur again next time)

    A lot of times we react to our problems. The problem occurs, and we try to make the best out of what has happened within the context. While developing a healthy coping mechanism is important (which is what the other helping points are on), it’s also equally important, if not more, to understand how the problem arose. This way, you can work on preventing it from taking place next time, vs. dealing reactively with it.

    Most of us probably think the problem is outside of our control, but reality is most of the times it’s fully preventable. It’s just a matter of how much responsibility you take over the problem.

    For example, for someone who can’t get a cab for work in the morning, he/she may see the problem as a lack of cabs in the country, or bad luck. However, if you trace to the root of the problem, it’s probably more to do with (a) Having unrealistic expectations of the length of time to get a cab. He/she should budget more time for waiting for a cab next time. (b) Oversleeping, because he/she was too tired from working late the previous day. He/she should allocate enough time for rest next time. He/she should also pick up better time management skills, so as to finish work in lesser time.

    11. Realize the situation can be a lot worse

    No matter how bad the situation is, it can always be much worse. A plus point vs. negative point analysis will help you realize that.

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    12. Do your best, but don’t kill yourself over it

    No matter how bad your situation may seem, do your best, but don’t kill yourself over it. Life is too beautiful to worry so much over daily issues. Take a step back (#1), give yourself a break if you need to (#6), and do what you can within your means (#9). Everything else will unfold accordingly. Worrying too much about the outcome isn’t going to change things or make your life any better.

    13. Pick out the learning points from the encounter

    There’s something to learn from every encounter. What have you learned from this situation? What lessons have you taken away?

    After you identify your learning points, think about how you’re going to apply them moving forward. With this, you’ve clearly gained something from this encounter. You’ve walked away a stronger, wiser, better person, with more life lessons to draw from in the future.

    Get the manifesto version of this article: [Manifesto] What To Do When Things Don’t Go Your Way

    Featured photo credit: Alice Donovan Rouse via unsplash.com

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